Irrigon City Council Meeting
June 17, 2014 – 6:00 PM
Irrigon City Hall – 500 NE Main Avenue
1. Call to Order, Roll Call and Pledge of Allegiance
Mayor Sam Heath called the meeting to order at 6:02 p.m.
Council members present: Daren Strong, Christine Sorenson, Sam Heath, Margaret Anderson, Ken Matlack, Michelle Hagen. Joe Theisen was unable to attend.
Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman, Finance Officer Amanda Slawson. Public Works Director Keith White was unable to attend.
Audience: Gerry Davis, Lyman Branson II, Ray and Renee Couchman, Tom Skach, Matt Hughart with Kettleson and Associates, Carla McLane of Morrow County Planning Dept., Cheryl Jarvis-Smith of ODOT, Gerald Breazeale, Dessie Slater, Deputy Neubert, Thalassa Kinner, Luke Maynard, Jan Maynard, Barb Huwe, and Janet Cooley.
2. Mayor’s Comments
Mayor Heath said it is great to see the parking lot in use as of Friday June 13, 2014. Heath also wanted to say thank you to Public Works Manager Keith White and everyone who was involved in getting this project to where it is now. Although it isn’t completely finished – it looks great! Heath also wanted to thank everyone who participated as part of the Budget Committee. Heath announced that it has been 365 days for Manager Palmquist to be in office and gave a big thank you for all he has been doing and has done so far.
3. Consent Agenda
Mayor Heath asked council for a motion to approve the Consent Agenda.
It was moved by Councilor Anderson and seconded by Councilor Sorenson to approve and accept the Consent Agenda with all items as presented.
a. Approval of Minutes – May 20, 2014
b. Staff Reports
i. Finance Officer
ii. Public Works
iii. City Manager
c. Accounts Payable
d. Morrow County Sheriff Report
The motion passed unanimously.
4. Public Comment
Tom Skach the owner of River View Mobile Home Park introduced himself and told the Council thank you for listening to him tonight. Tom stated that he opposes the new water and sewer fees for vacant structural spaces. Tom feels it’s a tax. He states that he already pays taxes and he shouldn’t have to pay more on his vacant structural spaces. He feels the number of spaces he has should be irrelevant. Tom states that he provides affordable living and if this goes thru he will be bankrupt.
Barb Huwe wanted to remind everyone of all the volunteer work needed for the Watermelon Festival, Softball tournament and for the Oregon Trail Library. Barb also wanted to say in regards to Mr. Skach’s comments she understands where he is coming from as a business person, but she is one of the people that suggested that a fee be put on all of the unoccupied houses in the area because the finances in the City of Irrigon are very limited and this would generate more money. Dessie Slater introduced herself to the Council and wanted to say thank you for being so proactive with all of the graffiti that has been happening around the City of Irrigon.
Deputy Neubert updated the Council on the graffiti, and stated that they are still pursuing the investigation on the graffiti matter.
5. *Auditor Engagement Letter for FY 2014 Audit – Staff
Manager Heath asked the council is there a motion to accept the Auditor Engagement Letter for FY 2014 Audit by Seydel, Lewis, Poe, Moeller & Gunderson, LLC, Certified Public Accountant?
Councilor Strong made the motion to accept the Auditor Engagement Letter for FY 2014 Audit, and Councilor Sorenson seconded it. The motion passed unanimously.
6. Public Hearing – Updating the Transportation System Plan (TSP) and Amending Comprehensive Plan and Development Code of the City of Irrigon.
Mayor Heath opened the public meeting at 6:18 pm, and asked if there was any abstentions or conflict of interest. There was none. Mayor Heath called for a Staff Report and announced there will be a presentation by Matt Hughart a consultant of Kittleson and Associates.
Manager Palmquist provided comments in addition to the staff report stating tonight City Council has before them updates to Irrigon’s TSP, Section 5. Included in the Council’s packet is the staff report. Without reading verbatim Palmquist touched on a few items of interest. Palmquist pointed out for all, that a TSP is that, a Plan, which looks at things from the 30 thousand foot level with current situations and standards to desirable project proposals. Palmquist’s staff report notes, there are numerous finding of facts that show this process has provided due to diligence and complies with city policy and goals, The Oregon Highway Plan, and transportation rules.
Matt Hughart with Kittleson and Associates did a short presentation describing and giving more clarity for the Bike, Pedestrian and Transit component parts of the TSP giving more input to the process that has been done in the public realm. Such as going on biking tours and speaking with Irrigon’s youth finding out their thoughts and concerns. Matt also said there has been a workshop and two open houses for public input. Matt also talked about the updates that have been made to the TSP.
Mayor Heath asked if there were any proponents. Those in favor of the application or request will be heard first.
She would not call herself a proponent but she would not oppose. Carla said that county and city staff have been working together for several months on the process of the TSP.
Barb Huwe wanted to know why Washington Street has 10 foot street and First street has a 12 foot Street. Manager Palmquist stated that it was a typo and that will be corrected. The City Streets will be 10 foot.
Mayor Heath asked if there were any opponents.
Gerald Breazeale asked the council if they were taking neutral opponents? Mayor Heath replied no we are not taking neutral comments.
Gerald stated that he did send out an email regarding the changes being made to the TSP. Gerald stated the reason for that is to notify people that there are significant changes being made to the TSP. He said that he is neither in favor or opposed of the changes, but wanted to make people aware of the significant changes being made such as the gravel street standard. Gerald said that he seen it as an option in the standards. He feels that unless you say it is for maintenance purposes only, a developer can come in and would want to use the gravel street standards. If you don’t have something that says no you have to do paved streets there is no reason for a developer to say they want to use the gravel street standard which can create a law suit between the City and the developer.
Gerald also had a concern regarding the separated paths verses sidewalks. He stated that he is a big fan of multi-purpose pathways. He feels that multi-purpose pathways are very appropriate where you have limited cross streets. They are commonly used along rivers. Yakima has a nice trail system like that, and the city of Eugene has a trail system like that, that follows the river. Gerald feels that the multi-purpose pathway will have problematic areas where people are going in and out of drive ways.
Gerald also had concerns with where the TSP gives the standards on cross sectional standards in the appendix which the Ordinance refers to. He feels it doesn’t make the standards hard and fast. If you don’t have requirement you can’t require it. His main concern is to make the standards so you don’t have to negotiate anything, and to watch where you are going to have trails.
There were no further comment or rebuttals presented.
Mayor Heath closed the public meeting at 6:59 pm
Mayor Heath stated at this time we will have a deliberation of finding between Council and the City Manager.
Councilor Matlack stated that he would be opposed to gravel streets for a couple of reasons. 1) People peeling out and throwing gravel everywhere. 2) It will cost more money to maintain a gravel road and pathways. Matlack feels it would be more cost efficient to have concrete and pavement than gravel for roads and pathways.
Mayor Heath states that if you look on page 9 of the Angelo Memo it refers to in the Irrigon development code Item #4 – New streets and drives shall be paved as appropriate with asphalt,concrete or comparable surfacing.
On sidewalks, Manager Palmquist states that we already have some side walk standards that are in the code. The cross section for the pavement is the code.
Mayor Heath requested more information on page three of the Angelo Report regarding where it states – To require new developments to dedicate and fully improve local streets to standards of the comprehensive plan and the TSP, in a manner proportional to the projected impacts of the development. Heath requested further information if the fully is taken out, is that going to create a problem. Manager Palmquist stated that is also in the Comprehensive Plan.
Councilor Sorenson stated that if you have a standard of 10’ and 10’ for a regular street and 12’ and 12’ for a collector street there shouldn’t be any problem.
Mayor Heath asked if there was any further comments or discussion. Being none Heath asked for a motion to accept the updates with the modifications for the TSP and amend the Comprehensive Plan and Development Code for the City of Irrigon. Councilor Matlack made the motion to except the updates with the modifications for the TSP and amend the Comprehensive Plan and Development Code for the City of Irrigon. Councilor Sorenson seconded it. The motion passed with one no from Councilor Anderson.
6. *Commercial Lease Agreement with Morrow County Veterans
Manager Palmquist did a review of the Commercial Lease Agreement with Morrow County Veterans. Mayor Heath asked if there was a motion to accept the Commercial Lease Agreement with Morrow County Veterans. Councilor Sorenson motioned and Councilor Anderson seconded it. The motion passed unanimously.
7. Public Hearing – State Revenue Sharing and Fiscal Year 2014-15 Budget
Mayor Heath opened the Public Hearing 7:52 pm for those from the public who wish to speak in this matter. Heath reminded again this is a public hearing about the City of Irrigon’s election to receive state revenue and also receive the public’s input on adopting the fiscal year 2014-15 budget.
Heath asked if there were any proponents at this time. There was none. Heath asked if there were any opponents at this time. There was none.
Public Hearing closed at 7:53 pm
Mayor Heath stated that the City Council and the City Manager may consult with each other at this time.
Manager Palmquist stated that it is ready to go, and a big thank you to Janet Cooley and Amanda Slawson.
8. *Resolution 14-06 “City of Irrigon’s Election to Receive State Revenues”
Mayor Heath asked if there was a motion to elect the Resolution 14-06 “City of Irrigon to Receive State Revenues” for the fiscal year 2014-2015. Councilor Sorenson moved to elect the Resolution 14-06 “City of Irrigon to Receive State Revenues” for fiscal year 2014-2015. Councilor Anderson seconded it. The motion passed unanimously.
9. *Resolution 14-07 “Adoption of Fiscal Year 2014-15 Budget”
Mayor Heath asked if there was a motion to elect the Resolution 14-07 “Adoption of Fiscal Year 2014-15 Budget.” Councilor Anderson made the motion to elect the Resolution 14-07 “Adoption of Fiscal Year 2014-15 Budget.” Councilor Hagen seconded it. The motion passed unanimously.
10. Ordinance No. 228-14 “Updating the Transportation System Plan (TSP) and Amending Comprehensive Plan and Development Code of the City of Irrigon” (First Read)
Mayor Heath said this is the first read of Ordinance No. 228-14 “Updating the Transportation System Plan and Amending Comprehensive Plan and Development Code of the City of Irrigon.” This is to Update the TSP & Amend the Comprehensive Plan & Development Code of the City of Irrigon.
Manager Palmquist read by title, Ordinance No. 228-14 “Updating the Transportation System Plan and Amending Comprehensive Plan and Development Code of the City of Irrigon.”
11. *Resolution 14-08 “Authorizing Morrow County Treasurer to Invest City Funds”
Manager Palmquist read the staff read for Resolution 14-08 “Authorizing Morrow County Treasurer to Invest City Funds. Mayor Heath asked the council if there was a motion to adopt Resolution 14-08 “Authorizing Morrow County Treasurer to Invest City Funds.” Councilor Matlack motioned to adopt Resolution 14-08“Authorizing Morrow County Treasurer to Invest City Funds.” Councilor Strong seconded it. The motion passed unanimously.
12. Items for Future Council Meetings
With no further business the meeting was adjourned.
The meeting was adjourned at 8:03 p.m.
Adjournment Next Regular Meeting Date – July 15, 2014
Sam Heath, Mayor Aaron Palmquist, City Manager