November 17, 2015 City Council Meeting Agenda

AGENDA

Irrigon City Council Meeting

November 17, 2015 – 6.00 PM

Irrigon City Hall – 500 NE Main Avenue

 

  1. Call to Order/Pledge/ Roll Call

 

  1. Mayor’s Comments

 

  1. *Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

a.  Approval of Minutes – October 20, 2015

b.  City Manager Report and Staff Updates

c.  Accounts Payable

d.  Morrow County Sheriff Report

e.  Correspondence

 

  1. Public Comment – Maximum 3 minutes/person. Maximum 30 minutes allotted time for public comments. This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

 

  1. *Ordinance 237-15 “Opt Out Medical and Recreational Marijuana”

 

  1. Audit Report

 

  1. *Fiscal Challenges and Possibilities

 

  1. Public Hearing – Groundwater and Animal Density Project

 

  1. *Ordinance 239-15 “Animal Density and Groundwater Protection”

 

  1. *Bi-Pass Bid – Sewer Plant Repairs

 

  1. *DLCD PA Grant – PA-17-062

 

  1. Items for Future Council Meetings
    • Fee Schedule and Utility Rates – December 2015
    • Development Code Amendments – January 2016
    • Strategic Planning and Goal Setting – TBD
    • If I were Mayor Presentation – April 2016

 

Adjournment

 

Next Regular Meeting Date – December 15, 2015

 

Click here for Information packet for City Council Meeting 11-17-2015

* Denotes a motion and vote required.

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900  The facility is accessible for people with disabilities.  Records Requests:  The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disrega

September 6, 2015 Planning Commission Meeting Minutes

Meeting was canceled due to lack of quorum.

October 20, 2015 City Council Meeting Minutes

Minutes

Irrigon City Council Meeting

October 20, 2015 – 6.00 PM

Irrigon City Hall – 500 NE Main Avenue

 

  1. Call to Order/Pledge/ Roll Call

Meeting called to order at 6:06 pm.

Council members present: Sam Heath, Ken Matlack, Michelle Hagen, Martin Brown, Daren Strong, Margaret Anderson, and Christine Sorenson was by phone.

Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman and Public Works Director Keith White.

Audience: Tamara Reid, Wayne Huwe, Barb Huwe, and  Jim (Roland) Ruhe.

  1. Mayor’s Comments

Mayor Heath stated that she would like to comment on last month’s City Council Meeting and the difficulty she had making a clear distinctive determination in an actual or potential conflict of interest. Heath stated that each of the Council members have been given a copy of the analysis from the Oregon Ethics Commission and what the law states. With Councilor Matlack’s permission she asked to forward that to the City Manager. Councilor Matlack asked that Heath promptly forward the analysis from the Oregon Ethics Commission to each of the Councilors. Heath stated this provides the City Manager, myself, and the Council with a clearer understanding and clarification. Simply put, she state she went a little overboard on trying to protect the City and Councilor Matlack thus unintentionally leaving Councilor Matlack with the impression that she was putting him in a bad light. Heath stated that she would like to take a moment to apologize openly on record although she has done so over the phone to Councilor Matlack in the same week this occurred.

Heath also stated that she would like to acknowledge each of you that have taken an oath to sit on Irrigon’s City Council. You have agreed to abide by laws, the charter, codes, and policies of our City. You have a very important undertaking. We represent those that we serve in this capacity and it should be our first and primary perspective when making decisions in the best interest of the City. Heath said that our views will not always agree but while we serve our public, we must remain vigilant in our decision making when keeping to that representation.

Mayor Heath was very happy to report the positive feedback from the members of our community, committees, and staff regarding the Oregon Trail Library here in Irrigon. Heath said people are working together again and smiling.

Heath noted that The Oregon Mayor’s Association is launching its annual “If I Were Mayor, I would…” student contest for the 2015-16 school year. I have asked City Manager Palmquist to circulate the information.

Heath said Representative Greg Smith stopped in September 22nd to visit and talk about the needs and projects Irrigon has on the horizon. He expressed ways in which he might be able to help Irrigon meet those needs. We look forward to keeping that communication going.

Lastly Mayor Heath stated I am sure you have noticed in your packet Irrigon’s failure to comply with the nitrate/nitrogen limitation of 10mg/l prior to discharge to the rapid infiltration beds. We have received DEQ’s Pre-Enforcement Notice. Our Biolac system was designed with the expectation our City would have an increase in population each year thus adding to the system solids it needs to effectively operate. That has not happened so now the City must come up with an alternative way of keeping this within the permit from DEQ. Heath stated that she believed that City Manager Palmquist mentioned that in 2020 the control number is to drop again to 7mg/l. This pre-enforcement notification comes at a critical time as Palmquist was wrapping up the City’s application to receive grant funding to put together a plan to tackle the next phase of the sewer system project. He should find out in November if we are approved or not.

  1. Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

a.  Approval of Minutes – September 15, 2015

b.  Staff Reports and Staff Updates

c.  Accounts Payable

d.  Morrow County Sheriff Report

e.  Correspondence

Mayor Heath stated that the process allows the Council to approve all items together without discussion or with item removed, discussed, and voted on separately. Heath asked the Council if anyone sees any items to be removed?

Councilor Sorenson made the motion to approve the consent agenda as is. Councilor Anderson seconded the motion. Motion passed unanimously.

  1. Public Comment – Maximum 3 minutes/person. Maximum 30 minutes allotted time for public comments.  This is    provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

Barb Huwe reported how much excitement and support there was at the last weekend book sale at the Irrigon library. She stated that she just wanted to say thank you to the City, Council, and Employee’s because the Library is back on track and the Grand opening will be November 13, 2015. Barb also said that the Library has new hours and will be the same at all of the OTLD libraries. She also mentioned that the library has a public fax and copy machine and free eBooks.

  1. Public Hearing – Opt Out Medical and Recreational Marijuana

Mayor Heath stated that this is in regards to the proposed Ordinance No. 237-15 and the City Council may Opt Out-Option prohibiting the operation of medical marijuana processing sites, medical marijuana dispensaries, retail marijuana producers, processors, wholesalers, and retailers. City Manager Palmquist reminded us that opting out does not limit nor restrict the permitted uses of either the medical or recreational use. The Opt-Out Option is not a land use decision as this has already been addressed. At this time we will have a first read from City Manager Palmquist

City Manager Palmquist gave a first read by title for Ordinance No. 237-15.

Public Hearing opened at 6:23 pm

Heath stated that we will first hear from all those “in favor” of the Opt-Out Option. Please make sure you are signed in, state your name as you approach the mic to address the Council.

Barb Huwe states that she not so much has a ya or na, but a question. Barb asked if the Council Opt-Out  how long would the opt-out last before it can be resented if there was revenue to be made?

City Manager Palmquist stated that yes it can be revisited in the future it is not a permanent thing.

Mayor Heath asked if there were any “opposed” to The Opt-Out Option. Again, Make sure you are signed in, state your name as you approach the mic to address the Council.

Roland Ruhe stated to the Council that the marijuana industry is not the same as yester year and there is a lot of confusion and a lot of pre-set determinations as where this industry is going.  Ruhe stated that he recognizes the land use Ordinance and that there isn’t a suitable place in City limits. He also gave a back ground history of himself to the Council such as he is the first licensed dispensary in Oregon. Ruhe also talked about the twenty-five percent tax that is also taken off the top of sales and that goes back to the State Revenue. Ruhe also stated that he is not in it to make money but rather he is in it on the medical side of things. He has cancer, epileptic, and pain management patients and that he works closely with their physicians. Ruhe stated many examples to the Council on the benefits of medical marijuana and some of the ways that his clients have benefited. Ruhe let the Council know he is more than happy to bring more information for the Council to view if they would like.

Public hearing closed at 6:42 pm

  1. *Truck Ordinance 222-14 Amended

Mayor Heath went over the changes that have been made to Truck Ordinance 222-14.

Manager Palmquist stated that at September’s Council meeting there were questions and concerns regarding the Fee          Schedule and how do we put it on a rated scale. Palmquist said we are trying to stay away from that so that there is less confusion.

Councilor Matlack stated that he would like to see signs put up at either end of town stating no jake breaks. Matlack said it makes for less argument from truck drivers when they have been pulled over.

Councilor Matlack also said he said he is still trying to understand the pendility fees. Matlack stated that to try and make a uniform approach to assigning penalty’s that are consistent with change so every time the statue changes the ordinance penalty fee changes with state law. Matlack also asked why can’t we have a uniform penalty structure from an A, B, C, and D violation as consistent with state statue so that when anything changes everything changes?

Manager Palmquist stated for the record we are not the State of Oregon and we set our own penalties and Council has done that in the Fee Schedule by Titles.

Councilor Matlack asked so when there is a change how do you change the code?

Manager Palmquist stated that when you change the code the language still states that you would have the penalty in the Fee Resolution only and that is why we are changing the language and not putting it in to order as A,B,C, and D as Councilor Matlack is used to, being a law officer. Palmquist also stated that if you are going to copy the State you are giving up your authority as a governing body of the City.

Councilor Matlack stated that he thinks that when you have different amounts than the State it becomes confusing and he feels that the penalty fees should match the A, B, C, and D fees of the State and Matlack also advised the Council to take that under consideration.

Councilor Hagen stated that she agrees completely with Councilor Matlack that it should be on the same bail schedule as the State.

Manager Palmquist stated that as your City Manager I disagree. I think we need to discuss this when we look at the Fee Schedule.

Councilor Sorenson made the motion to accept Truck Ordinance 222-14 as presented with recommendation as presented. Councilor Brown seconded the motion. Motion passed unanimously.

 

  1. *Title 1 Irrigon Municipal Code Updates

Mayor Heath said to the Council that the memorandum from our City Manager was included in each of the packets for review. There are things outdated or that which is inaccurate currently in our Code Book. We will continue these section by section with some being more of a priority than others, but the goal is to resolve that which is not reflected in our code, needs updating, or an overhaul. The floor is open for discussion.

Councilor Matlack asked what exactly are you changing or getting rid of?

Manager Palmquist stated that it’s changing things that are not compatible and bringing things up to date.

Councilor Anderson made the motion to acknowledge and approve the ordinance and direct Staff to continue Code Clean-up in Title 1 Irrigon Municipal Code. Councilor Strong seconded the motion. Motion passed unanimously.

  1. *Contracting for Professional Services on Development Code, Title 10

Mayor Heath stated that as Manager Palmquist mentioned in his report there is a need to contract with professional services in order to clean up this development code. Heath said as you all know contracts have cost associations so Manager Palmquist would you review this before the Council?

Manager Palmquist stated to the Council that over a year ago we started the process and the bottom line up front is that we have budgeted to finish this process. Palmquist gave several examples of things that need to be changed so that it can be understood and clear to the public.

Council discussed back and forth several things that need to be changed and made clear for the public.

Barbe Huwe gave the Council some examples of development code issues that they are having because things are so out dated and confusing. Barb said it doesn’t make things very enticing for developers who want to come to Irrigon and build.

Councilor Anderson asked what it going to cost and asked what the amount again that is budgeted.

Manager Palmquist stated it could cost up to five thousand dollars.

Councilor Brown stated that basically this is the way we need to go in order to clean this up.

There were multiple comments from the public regarding developing code issues.

Councilor Strong made the motion to direct staff to move forward contracting the professional service of Ms. Leslie Hauer to clean up Title 10 of the Development Code. Councilor Hagen seconded the motion. Motion passed unanimously.

  1. Items for Future Council Meetings
  • Animal Density and Groundwater Protection Hearing – November 2015
  • Fiscal Challenges/Opportunities – November 2015
  • Opt Out Medical and Recreational Marijuana Ordinance – November 2015
  • Sewer Project Bid (Bypass) – November 2015
  • Development Code Amendments – December 2015
  • Strategic Planning and Goal Setting – November/December 2015

Councilor Anderson asked if the Council would agree to have a work session scheduled to hear more from Jim (Roland) Ruhe. Anderson states she would like to hear more information before the November meeting.

Councilor Hagen agreed with Councilor Anderson and would like to have more information.

The rest of the Council declined to have a work season scheduled.

Councilor Sorenson stated that this subject has been out on the plate for a while with ample time and anyone could have gotten more information and done research.

Councilor Brown asked what was the vote on this from the public? Did it overwhelmingly pass in this jurisdiction?

Councilor Anderson stated that it did not.

There was much deliberation between the Councilors and no work season will be scheduled.

Councilor Hagen moved to adjourn. Councilor Brown seconded the motion.

Next Regular Meeting Date – November 17, 2015

Meeting was adjourned at 8:32 pm

 

Prepared by:

Jessi Hoffman

City Clerk

 

 

October 6, 2015 Planning Commission Minutes

 

 

Irrigon Planning Commission

Minutes

October 6, 2015 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

1.  Call to Order and Roll Call

 

Commissioner Kelly called the meeting to order and lead the pledge of allegiance at 6:00 p.m.

 

Planning Commission members present: Luke Maynard, Bill Kelly, Bill Earle, and Alan Carnahan. Foster Carroll had excused absence.

 

Staff present: City Manager Aaron Palmquist and City Clerk Jessi Hoffman.

 

Audience: Lorrie Timmons from the Morrow County Planning Dept.

 

2.  Approve Minutes from the July 7, 2015 Planning Commission Meeting

 

Commissioner Maynard moved to accept the minutes from July 7, 2015. Commissioner Carnahan                     seconded.   Motion passed unanimously.

3.  Public Hearing “City Development Code Amendments-Definitions, Temporary Uses, and Animal Densities”

 

Commissioner Kelly asked City Manager Palmquist if he would read the Staff report.

 

City Manager Palmquist highlighted several things that need to be cleaned up in the Development Code and Municipal Code. He stated that a lot of it is the wording that needs to be cleaned up.

 

Public Hearing opened at 6:07 pm

 

Manager Palmquist read the Public Hearing Rules and asked there were any exparte’. There were none.

Manager Palmquist asked if there were any opponents. There were none.

 

 

 

 

 

Manager Palmquist read the concerns that the Shades had at the previous meeting in regards to being regulated on their grazing program and their situation is not effected.

 

Public Meeting closed at 6:14 pm

 

4.  City Development Code Amendments-Definitions, Temporary Uses, and Animal Densities

 

Lorrie Timmons went over the Development Code Definitions, Temporary Uses, and Animal Densities with the Planning Commission and answered questions they had as the Planning Commission deliberated the changes.

 

Commissioner Earle made the motion to send the City Development Code Amendments-Definitions, Temporary Uses, and Animal Densities forward to the City Council with the changes that have been made. Commissioner Carnahan seconded the motion. Motion passed unanimously.

 

5.  Ordinance 222-14 Amended “Truck Ordinance”

 

Manager Palmquist explained to the Planning Commission what the City Council is desires.

 

The Planning Commission deliberated.

 

Commissioner Carnahan moved to approve and amend Truck Ordinance 222-14 as discussed and recommend that City Council adopt with expedience to finally bring this item to closure. It is also noted that Irrigon’s residential zones will be treated and protected as such for the health, safety, and welfare keeping truck traffic in designated areas as noted in this ordinance. Commissioner Earle seconded the motion. Motion passed unanimously.

 

6.  Quarterly Permits-Information only

 

The Planning Commission reviewed the information.

 

The Planning Commission had no additional items to discuss.

 

 

There was no further business.

Meeting adjourned at 7:41 p.m.

 

Minutes were prepared by: Jessi Hoffman

 

 

 

______________________________________

Planning Commission Secretary Luke Maynard

 

October 6, 2015 Planning Commission Agenda

1.  Call to Order, Pledge, and Roll Call

2.  Approve Minutes:

  • July 7, 2015 and August 4, 2015 Planning Commission minutes

3.  Public Hearing “City Development Code Amendments – Definitions, Temporary Uses, and Animal Densities”

4.  City Development Code Amendments – Definitions, Temporary Uses, and Animal Densities

5.  Ordinance 222-14 Amended “Truck Ordinance”

6.  Quarterly Permits – Information only

 

 

Adjournment:

 

 

Next Regular Meeting: City of Irrigon Planning Commission – November 3, 2015

All meetings begin at 6:00 p.m.

September 6, 2015 Planning Commission Meeting Agenda

 

 

Irrigon Planning Commission

Agenda

September 6, 2015 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 1.  Call to Order, Pledge, and Roll Call

2.  Approve Minutes:

July 7, 2015 Planning Commission minutes

3.  Public Hearing “City Development Code Amendments – Definitions, Temporary Uses, and Animal Densities”

4.  City Development Code Amendments – Definitions, Temporary Uses, and Animal Densities

5.  Quarterly Permits – Information only

6.  Additional Discussion

 

 

Adjournment:

 

 

Next Regular Meeting: City of Irrigon Planning Commission – October 6, 2015 (No September 2015 meeting)

All meetings begin at 6:00 p.m.

October 20, 2015 City Council Meeting Agenda

AGENDA

Irrigon City Council Meeting

October 20, 2015 – 6.00 PM

Irrigon City Hall – 500 NE Main Avenue

 

  1. Call to Order/Pledge/ Roll Call

 

  1. Mayor’s Comments

 

  1. *Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

a. Approval of Minutes – September 15, 2015

b. City Manager Report and Staff Updates

c. Accounts Payable

d. Morrow County Sheriff Report

e. Correspondence

 

  1. Public Comment – Maximum 3 minutes/person. Maximum 30 minutes allotted time for public comments. This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

 

  1. Public Hearing – Opt Out Medical and Recreational Marijuana

 

  1. *Truck Ordinance 222-14 Amended

 

  1. *Title 1 Irrigon Municipal Code Updates

 

  1. *Contracting for Professional Services on Development Code, Article 10

 

  1. Items for Future Council Meetings

 

  • Animal Density and Groundwater Protection Hearing – November 2015
  • Fiscal Challenges/Opportunities – November 2015
  • Opt Out Medical and Recreational Marijuana Ordinance – November 2015
  • Sewer Project Bid (Bypass) – November 2015
  • Development Code Amendments – December 2015
  • Strategic Planning and Goal Setting – November/December 2015

 

Adjournment

 

Next Regular Meeting Date – November 17, 2015

 

* Denotes a motion and vote required.

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900 The facility is accessible for people with disabilities. Records Requests: The public may request documents for review, as legally applicable. A written request shall be submitted with a response in 5 business days of the time and cost for such public document request. City will proceed upon written notice to proceed or disregard the request.

Click here for Information packet for City Council Meeting 10-15-2015

September 15, 2015 City Council Meeting Minutes

Minutes

Irrigon City Council Meeting

September 15, 2015 – 6.00 PM

Irrigon City Hall – 500 NE Main Avenue

 

  1. Call to Order/Pledge/ Roll Call

Meeting called to order at 6:05 pm.

Council members present: Sam Heath, Ken Matlack, Michelle Hagen, Martin Brown, Daren Strong. Margaret Anderson was Absent. Christine Sorenson had an excused absence.

Staff present: City Manager Aaron Palmquist and Finance Officer Amanda Ferguson

Audience: Janet Pace, Lee Isseo and Meagan Shaver

  1. Mayor’s Comments

Last month council elected to write down concerns & suggestions on the proposed Ordinance No 222-14 for trucks & commercial vehicles. Please be sure these are turned into city staff.

Included in the council packets was a letter to the Irrigon Jr./Sr. High School in regards to the Irrigon High School Homecoming Fireworks Display. The letter stated that 60 to 90 days advance request for future events needs to take place. Schools are located in residential zones and timely communication with city council and residents is paramount. Tim Zacharias, Irrigon Jr./Sr. High School ASB Advisor, responded with a letter apologizing for the oversight of the student body in not ensuring that the city municipal officers were on board. He also assured, he would instruct student leaders to consult with the City of Irrigon on any community impact project in the future taking into account the recommended lead-time.

  1. Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

a.)  Approval of Minutes – August 18, 2015

b.) Staff Reports

i. Public Works

ii.  Finance Officer

        iii. City Manager

c.) Accounts Payable

d.) Morrow County Sheriff Report

e.) Correspondence

Councilor Hagen moved and Councilor Strong seconded to approve and accept the consent agenda, pulling the IJCS bill of $760.00 from the accounts payable as presented. The motions passed unanimously.

Councilor Hagen moved and Councilor Matlack seconded to approve the IJCS bill as presented. The motion passed unanimously with Councilor Brown abstaining.

  1. Public Comment – Maximum 3 minutes/person. Maximum 30 minutes allotted time for public comments. This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

Ken Matlack informed the council that Finley Butte has requested that the Morrow County Parole and Probation Community Service Work Crew increase the number of days the work crew is at Finley Butte. Doing so would take away from other commitments that Parole and Probation has made, such as with the City of Irrigon. The days will not be increased, most likely resulting in the Morrow County Parole and Probation Community Service Work Crew losing the contract with Finley Butte. This may have an impact on the services the City of Irrigon receives from the work crew.

Code Enforcement Officer Colleen Neubert informed the council that she is back from her military leave in the Mojave Desert. She was gone for three weeks and had to publicly acknowledge the great water Irrigon has compared to where she was.

Lee Isseo and Meagan Shaver informed the council that they were notified that they needed to lower the height on the fence that was being built at 510 SE Utah Avenue from 6 feet to 4 feet to comply with city code. Stating that the fence was being built for the safety of their children and keeping their dog in the yard. They also pointed out that other properties along Division Street have a 6-foot fence.

City Manager Aaron Palmquist explained that the development code for that area requires that fences on corner lots be no higher than 4 feet on the sides of property parallel to a street for 30 feet from the corner. He would get copies of the code to the Lee and Meagan to review as well as give copies to city councilors. He also acknowledged, there were other properties in the area in violation of the code’s height restrictions and were being handled accordingly.

  1. Fiscal Challenges and Possibilities

In June, the city council asked the city manager to present to council various methods and further intentions to improve fiscal stability with options of increasing resources and/or decreasing expenses.

Aaron has responded with a memorandum listing items for council to consider and provide feedback on.

A.) Eliminate the policing contract with Morrow County beginning July 1, 2016. This action would be a savings to our General Fund of $90,000. It is also noted that each property owner pays Morrow County taxes for such services. Additionally, it must be noted that Morrow County cannot enforce any City Code items without some form of contract or Inter Governmental Agreement (IGA).

Due to concerns from council of potential conflicts of interest, Ken Matlack removed himself as councilor and addressed the council as the Morrow County Sheriff. He explained that he felt a government’s first priority needs to be the safety of its citizens.

In the past, the Morrow County Sheriff Office increased the contract price with the cost of living increase. However, due to budget restriction within the city, the county has not chosen to do so in the current fiscal year. The City of Irrigon receives many patrol hours that it does not pay for.

Sheriff Matlack acknowledged that residents within the city do pay taxes to the county for sheriff services but if the City of Irrigon does not have a contract with the Morrow County Sheriff Office, there will be no response to non-emergency calls within the city.

The council did not feel that this item needed further research and was eliminated as a possibility.

B.) Modify the policing contract, keeping patrol hours (half time) while strengthening language in any agreed to contract while maintaining clear and tight fiscal requirements. This reduction could save an estimate between $35,000 and $45,000 annually.

Some of the city councilors were worried that modifying the police contract would reduce the patrol hours and thus the police coverage in Irrigon.

C.) Elimination of Irrigon Code Enforcement from the Sheriff Contract. Bring the code enforcement process back under city staff responsibilities. Currently staff puts substantial amounts of time into code issues and is already engaged in the process. This reduction would be a savings to the General Fund with an estimate of $35,000 to $45,000 annually. There are means and processes that the city can implement through ordinance that would provide for the corrective action process, such as citation, etc.

Council elected to have staff further research this option and to get public input.

D.) Creation of a Police User Fee in the amount of $5.00 per month. This avenue can be a means to generate needed resources to sustain policing requirements while additionally adding revenue (for any policing contract) in the estimated amount of $40,000 annually.

Council elected to have city staff further research this option and gather public input.

E.) Establish a Street User Fee of $3.00 per month. This would generate an annual revenue increase of $24,000 to assist the governmental Street Fund on an annual basis. It is anticipated that resources would be used to benefit future street enhancements as well as improve the current maintenance levels that have been limited due to fiscal restraints. If Council chooses this opportunity, further details would be laid out on how a program plan would be established to ensure current maintenance and future enhancements projects take place within the Capital Improvement Plan (CIP).

Council elected to have city staff further research this option and gather public input.

F.)  The City has heard residents express concern for increased street lighting. Establishing a $2.00 per month User Fee would assist with lighting expenditures, but also develop strategies for lighting enhancements projects through the CIP. This would be an estimated $16,000 annually toward the Street Fund.

Council elected to have city staff further research this option and gather public input.

G.)  An item that has been voiced by several area residents is the establishment of a Law Enforcement District. The creation of a Special District is allowed under ORS and would need to go before the voters. A couple of benefits this possibility could be a means of building consistent, 24/7 law enforcement coverage (a positive increase for our area) and allow the current county law enforcement responsibility to be support while maintaining their strength (numbers) across the rest of Morrow County. Caveats to this would be that the creation of an additional district spreads the compression levels tighter as mandated under Measures 5 and 50, as well as being another tax to the taxpayer.

Council elected to have city staff further research this option and gather public input.

H.) Another possibility suggested was charging a user fee for RV’s utilizing the RV parks within the city of not more than a maximum of $5.00 per month.

Council elected to have city staff further research this option and gather public input.

  1. Little Library

The city has been approached by a member of the community asking if the council would consider allowing for Altrusa to place a little library near the children’s park. There is great lighting and surveillance for it in that area. It is of no competition with the existing library; it adds color and character for the young and old. It would be heavily monitored for inappropriate materials.

Councilor Matlack expressed concern that if put where kids congregate, there will be lots of vandalism. There is already excessive vandalism in that that area.

City Manager Aaron Palmquist explained that the little library needs to be placed in an area with no sprinklers to prevent water damage. The area mentioned was the only known location in the park area.

Councilor Brown also expressed concern of potential vandalism, but did not see a problem with the little library as long as it was properly maintained and adhered to city code.

It was the consensus of the council to approve the little library being placed on city property but to investigate other possible areas for placement. Staff is to write a letter stating that the little library is to be in compliance with the City of Irrigon Code. If it becomes an eye sore it will need to be removed by Altrusa. Additionally, any maintenance or vandalism is to be corrected by Altrusa within 48 hours.

  1. Items for Future Council Meetings
  • CBU (Cluster Box Units) Process – TBD
  • Farmers Market Process/Policy – TBD
  • CM Contract – TBD
  • Medical and Recreational Marijuana Opt Out Opportunity – October 2015
  • Strategic Planning and Goal Setting, potentially with a professional facilitator – November 2015
  • Information on statutes and laws in relation to conflicts of interest for council review.

Councilor Hagen moved to adjoin.

Meeting was adjoined at 8:19

 

Prepared by:

Amanda Ferguson

Finance Officer

September 15, 2015 City Council Meeting Agenda

 

 

AGENDA

Irrigon City Council Meeting

September 15, 2015 – 6.00 PM

Irrigon City Hall – 500 NE Main Avenue

  1. Call to Order/Pledge/ Roll Call

 

  1. Mayor’s Comments

 

  1. *Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

 

a.  Approval of Minutes – August 18, 2015

b.  Staff Reports

i. Public Works

ii. Finance Officer

       iii. City Manager

c.  Accounts Payable

d.  Morrow County Sheriff Report

e.  Correspondence

 

  1. Public Comment – Maximum 3 minutes/person. Maximum 30 minutes allotted time for public comments

This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

 

  1. *Fiscal Challenges and Possibilities

 

  1. Items for Future Council Meetings
  • CBU (Cluster Box Units) Process – TBD
  • Farmers Market Process/Policy – TBD
  • CM Contract – TBD
  • Medical and Recreational Marijuana Opt Out Opportunity
  • Strategic Planning and Goal Setting – November 2015

Adjournment

Next Regular Meeting Date – October 20, 2015

* Denotes a motion and vote required.

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

The facility is accessible for people with disabilities. Records Requests: The public may request documents for review, as legally applicable. A written request shall be submitted with a response in 5 business days of the time and cost for such public document request. City will proceed upon written notice to proceed or disregard the request.

Click here for City Council Information Packet

August 18, 2015 City Council Meeting Minutes

Minutes

Irrigon City Council Meeting

August 18, 2015 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

1.  Call to Order and Pledge of Allegiance – 6:06 pm

Council members present: Sam Heath, Margaret Anderson, Ken Matlack, Michelle Hagen, Martin Brown, Daren Strong. Christine Sorenson had an excused absence.

Staff present: Finance Officer Amanda Ferguson, City Clerk Jessi Hoffman and Public Works Director Keith White. City Manager Aaron Palmquist had an excused absence.

Audience: John Garlitz from JUB, Janet Pace, Diane Kroft, Burrel Cooley, Jeanne Terry, Dave Cooley, and Dalia Villegas

2.  Mayor’s Comments

Mayor Heath gave a big welcome back to those who were absent last Month or participating by phone. She also stated that in your packet you will find a letter from the League of Oregon Cities. Heath said as a reminder, there are benefits we receive with our membership. If you are not receiving the Local Focus Magazine and weekly electronic bulletin, let staff know in order to get resolved.

3. *Consent Agenda

a. Approval of Minutes – July 21, 2015

b. Staff Reports

i. Public Works

ii. Finance Officer

iii. City Manager

c. Accounts Payable

d. Morrow County Sheriff Report

e. Correspondence

Mayor Heath asked the Council if there was a motion to approve the Consent Agenda.

Councilor Hagen made the motion to approve the Consent Agenda. Councilor Anderson seconded the motion. Motion passed unanimously.

4.  Public Comment – Maximum 3 minutes/person. Maximum 30 Minutes allotted time for public comments. This is the time provided for individuals wishing to address the Council, at their discretion, Please sign-up on the clipboard required.

Janet Pace of the Irrigon Pickle Ball Group, known as the Pickle Heads, came and gave lots of information regarding their group and what they are trying to accomplish in the community with ideas of where pickle ball courts could be developed within the City.

Burrel Cooley stated that he was representing the Park and Recreation. Cooley stated that the Park and Recreation District is working in conjunction with the Marine Board to get the Marina Parking lot updated. Cooley also stated that the Park and Recreation District would like to hold off on creating an entrance into the Park off of Eighth Street and incorporate that with the updating of the parking lots.

5.  Mayor Heath thanked Burrel Cooley for the update.

Mr. Danielson, Stokes Landing Bed and Breakfast, stated that he would not like Eighth Street opened up if they are going to close Tenth Street as an entrance. He feels it would take business away from them.

6. Public Hearing – CDBG Block Grant Application – John Garlitz

Mayor Heath stated that this is in regards to the Community Development Block Grant Application; notice was posted on July 31, 2015. We will have the City’s Finance Officer read the notice and Dalia Villegas read again in Spanish and then hear from John Garlitz of JUB Engineers.

John Garlitz read the CDBG Block Grant Public Notice to the City Council. After Garlitz read the CDBG Block Grant Public Notice to the Council, Dalia Villegas read the CDBG Block Grant Public Notice to the Council in Spanish.

The City of Irrigon is eligible to apply for a 2015 Community Development Block Grant from the Oregon Business Development Department. Community Development Block Grant funds come from the U.S. Department of Housing and Urban Development. The grant can be used for public facilities and housing improvements, primarily for persons with low and moderate incomes.

Approximately $11.3 Million will be awarded to Oregon non-metropolitan cities and counties in 2015. The maximum grant that a city or county can receive is $3,000,000.

The City of Irrigon is preparing an application for a 2015 Community Development Block Grant from the Oregon Business Development Department for Irrigon’s Facility Plan (sewer) in assisting the City with final stages of the sewer system conversion and sustainability. It is estimated that the proposed project will benefit at least 1,850 person, of whom 57% will be low or moderate income.

The purposed of this hearing is for the City Council to obtain citizen views and to respond to questions and comments about: community development and housing needs, especially the needs of low- and moderate-income persons, as well as other needs in the community that might be assisted with a Community Development Block Grant project; and the proposed project.

Permanent involuntary displacement of persons or businesses is not anticipated as a result from the proposed project. If displacement becomes necessary, alternatives will be examined to minimize the displacement and provide required/reasonable benefits to those displaced. Any low- and moderate-income housing which is demolished or converted to another use will be replaced.

Public Hearing opened at 6:33 pm

Heath stated that at this time we will welcome Garlitz and asked if there anything else he would like to regards to the CDBG Block Grant Public Notice.

Garlitz stated no not at this time.

Heath stated that with no further public comment the Public Hearing will close at 6:35 pm.

7.  *Ordinance 222-14, Amended “Truck and Commercial Vehicle Route”

Heath stated that this Ordinance regulates the activities of trucks and commercial vehicles over certain roads within the City of Irrigon and provides penalty for violations thereof. The additions are underlined and word removals are indicated by strike-out.

The City Council deliberated about Ordinance 222-14, Amended “Truck and Commercial Vehicle Route.” Councilor Anderson made the suggestion to amend the Master Fee Schedule and make changes to Code Violations under Title 6 Vehicle and Traffic fees, and to also send Ordinance 222-14, Amended “Truck andCommercial Vehicle Route” back to the Planning Commission and have them go through the whole thing and make changes that have been suggested by City Council. Councilor Brown seconded the motion. Motion passed unanimously.

8. *OLCC Renewals

Mayor Heath stated that this a letter that was sent to all the businesses in regards to their renewals. A draft copy is provided in your packet. Also provided are some ORS guidelines when consideration is given either to refuse or restrict a license when deciding to renew liquor licensing. As of date it is believed the following businesses, listed on the back, have submitted their fee.

Councilor Anderson made the motion to acknowledge and accept the OLCC renewals as presented. Councilor Brown seconded the motion. Motion passed unanimously.

9. *Resolution 15-12 “Extending Workers’ Compensation to City Volunteers”

Mayor Heath stated that Resolution 15-12 extends workers’ compensation coverage to volunteers of the City of Irrigon. This has been reviewed annually.  Heath said that the Resolution 15-12 would provide needed worker compensation coverage and be reviewed only when necessary or when changes occur.

Councilor Brown asked if it was going to cost extra.

Finance Officer Ferguson stated that it was not going to cost more than what has already been paid.

Councilor Hagen made the motion to accept Resolution 15-12 as presented. Councilor Matlack seconded the motion. Motion passed unanimously.

10.  Items for Future Council Meetings

  • CBU (Cluster Box Units) Process – TBD
  • Farmers Market Process/Policy – TBD
  • CM Contract – TBD
  • Fiscal Challenges and Possibilities – September 2015
  • Strategic Planning and Goal Setting – November 2015

Councilor Hagen motioned to adjourn meeting.

 

The meeting was adjourned at 7:15 p.m.

 

 

Adjournment            Next Regular Meeting Date – September 15, 2015

 

Submitted by/

Jessi Hoffman

City Clerk