January 19, 2016 City Council Meeting Minutes

 

Irrigon City Council Meeting Minutes

January 19, 2016 – 6.00 PM

Irrigon City Hall – 500 NE Main Avenue

   

 

 Joint Work Session- City Council and Irrigon Planning Commission

                                               “Irrigon Development Code”

 

Called to Order/Roll Call – 6:01

 

Mayor Heath greeted and thanked the Council and Planning Commission for being here. Heath said before we begin and many of you already know, but Councilor and Pro Tem Christine Sorenson passed on. Christine has been a true rock to this Council and a great friend to many. Heath said it is with a heavy heart that she asked that we take a moment of silence to honor Christine this evening. Heath stated that we will resume with the Pledge of Allegiance.

 

Planning Commissioners present: Bill Kelly, Alan Carnahan, and Luke Maynard. Bill Earle had an excused absence.

 

Commissioner Kelly stated that he would like to acknowledge the resignation of Commissioner Carroll.

 

Mayor Heath opened the City Council Meeting, and City Manager Palmquist took roll call at 6:06 pm.

 

Mayor Heath stated that the City Manager will review the progress on the Irrigon Development Code. Heath also said that everyone should have a copy before them, and if you have questions and/or comments please write them down and submit them to the City Manager in writing. The meeting will wrap at 6:30pm with a motion to adjourn the Joint Work Session between Council and Planning Commission. Heath asked City Manager Palmquist to proceed.

 

City Manager Palmquist explained that the realigning and cleaning up of Irrigon’s Code has been an on-going process. Over the last two years the City Council has made some edits in adding to the code and cleaning up various aspects that are out of date or too cumbersome to administer.

 

Palmquist said that Title X (Development Code) is the most current process taking place to improve public usability and simplify Irrigon’s process maintaining current requirements and focus for Irrigon. In November 2015 the City Council approved working with a planning contractor who has experience in expediting the process.

 

Palmquist stated that attached is a “draft” work in progress to keep the City Council and Planning Commission apprised of what is taking place. We are proceeding at a good pace but have encountered some challenges with renumbering and placing items in the most appropriate location within the code.

 

Palmquist said the bottom line is to be able to repeal our current development code (Title X) and replace it with a clean and user friendly document. The following are some examples of changes that will take place.

 

  1. The new code will move from two residential and two commercial zones to one residential and one commercial zone.

 

  1. Over three pages of definitions will be eliminated. Those eliminated are normal and customary items within common language and land use practices.

 

  1. A new zoning map will be presented for adoption that will clearly note the approved district/zones.

 

  1. Graphics currently in the code will either be removed, if self-explanatory, or placed in a separate appendix for reference use only.

 

  1. Article 3D (public Facilities) will be removed from the Development Code and placed under Title VI (Health and Safety) and then noted in Title X that public utilities are not a land use item.

 

  1. Enforcement (1B) will be moved to Title I (Administration) creating a new chapter and better noting that enforcement will be more clearly defined for the “whole” code book, not just under the development code portion.

 

  1. An example of streamlining is also noted under the Commercial and Light Industrial Zones of what is allowed. In the commercial zone it will say that “any commercial use subject to community design standards” noted under 10-3. This makes it easier for what type of business can come here. There still will be exceptions/exclusions, such as no marijuana facilities per prior Council adoption.

 

  1. Lastly there are numerous wording and paragraph changes/deletions that are duplications and/or verboseness.

 

 

Manager Palmquist stated the changes presented provide for improved use by all individuals and brings clarity to a very cumbersome document while still maintaining the standards and ideals that are Irrigon. Simple is the form and process taking place and how do we get to yes.

 

Staff asked for each body to review and compare with our current code and make recommendations of what you would like Irrigon to have within the Code. It is desirable that we have something available in early spring to hold the required public hearings. Again, this is a draft and this current document is intended to keep everyone aware of the progress in which is being undertaken.

 

Councilor Matlack asked Manager Palmquist if he had any projected non uses that could be commercial or any lawful business?

 

Manager Palmquist said there is a type that could come into Irrigon by law and we have exceptions for such a business type but we cannot exclude it.

 

Commissioner Kelly asked if the City has a book with all the ORS in it.

 

Palmquist stated that the City does not have a book, but anyone can find it online.

 

Palmquist gave an example of how Commissioner Kelly found this in the Code on page 16 at on the top of the page were it says Household. The definition reads one or more persons related by blood, marriage, legal option or guardianship. Plus not more than five additional persons who live together in one dwelling unit or one or more handicap persons as defined by the better housing amendment act in 1988. Palmquist asked everyone “what does that mean?”

 

Councilor Anderson said it means that more than ten people can live in a single family dwelling.

 

Commissioner Kelly stated that he would like to try to stay away from multiple separate families living in one household.

 

Palmquist stated that is why we need to clean up and streamline the Code. He explained that Leslie Hauer has been very helpful on not letting things get out of hand and making sure things stay black and white and not vague.

 

Palmquist stated that chapters 4, 5, 6 are yet to come.

 

Councilor Matlack stated that on the document that he looked at there are several things on there along with definitions and other stuff that has been brought up. Matlack said he wants to know when is the time that all of it will be brought up to be discussed specificly that if there to be changed or if they need to be changed or not changed.

 

Palmquist stated that they will not be discussed. They will be repealed and a replaced. We are not going to go line by line. There is just too much to do it that way. What is going to happen is you will be given a full document once everything is all together. That’s why you need to go through the packet that has been given, make notes and turn them back in.

 

Matlack said how do you know what needs to be put in if we don’t have any input on what needs to be put in.

 

Palmquist stated that you need to look at it now.

 

Mayor Heath stated that Council and Planning are going to have to go through this entire packet.

 

Matlack said, so we are to make note of our suggestions and give it to the Manager to be inputted.

 

Commissioner Kelly stated that yes, on the whole packet that has been provided.

 

Matlack asked when will the Manager need it by.

 

Palmquist stated by February 1, 2016

 

Councilor Hagen moved to adjourn the joint work season. Commissioner Maynard seconded the motion.

 

Joint work season closed at 6:40 pm

 

 

1.  Call to Order Regular Council Meeting/Pledge/Roll Call – 6:44 pm

 

Council members present: Sam Heath, Ken Matlack, Michelle Hagen, Martin Brown, Daren Strong, and Margaret Anderson

 

Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman and Public Works Director Keith White.

 

Audience: Erin Stocker

 

Mayor’s Comments

Mayor Heath stated there were five Councilors who responded to the Doodle Poll by January 4th as requested. The meeting has been scheduled for February 4, 2016 at 6pm for the Public Hearing.

Mayor Heath stated that UEC is holding an Open House on February 11, 2016 from noon to 1:30 pm at their new Boardman Operations Center. Lunch and tours will be provided. The address is 400 NE Eldrige Drive.

 

3. *Consent Agenda              

a. Approval of Minutes – December 15, 2015

b. City Manager Report Staff Updates

c. Accounts Payable

d. Morrow County Sheriff Report

e. Correspondence             

Mayor Heath asked if there was a motion to approve the consent agenda as is or with any items removed.

Councilor Hagen made the motion to approve the Consent Agenda adding Foster Carroll’s resignation to it. Councilor Anderson seconded the motion.

Councilor Matlack stated that he wanted to discuss page five of the minutes from December. Matlack said that he wanted a comment that he had made put in the December minutes. Councilor Matlack’s comment he wanted put in December’s minutes is that you’re taking the difference that is being saved, increasing the bill, and taking that and putting all that in to reserve. Matlack also stated, “I do not think it is right and transparent for us (City Council) to transfer savings from the bond/loans to the basic utility rate charge without public approval.Mayor Heath stated that we had our discussion and we will make that adjustment so will the City Manager take a vote. Vote passed unanimously.

 

4.  Public CommentMaximum 3 minutes/person. Maximum 30 Minutes allotted time for public comments.         

Erin Stocker of the Irrigon Chamber of Commerce stated that she would like to say thank you for your support.

5.  Mayor Pro Tem Election-Irrigon City Charter, Chapter II, Section 9

Mayor Heath asked the Council to postpone the Mayor Pro Tem Election until next month’s meeting.  All Council Members agreed to postpone the Mayor Pro Tem Election until next month’s meeting.

 

6.  Executive Session-ORS 192.690 (2) (A) to consider the employment of a public officer, employee, staff member or individual agent.

Council went into Executive Session at 7:08pm.                              Executive Session closed at 9:04pm.

*City Manager Contract

Mayor Heath asked for a motion on accepting the City Manager Contract as presented with corrections noted.

Councilor Anderson made a motion to accept the City Manager Contract as presented with corrections noted. Councilor Brown seconded the motion.

Councilor Matlack stated that he did not support the five year contract, and he also did not support six month severance. Matlack said he agreed with everything thing except the five year contract and the 6 month severance and that he wanted Manager Palmquist to know that.

Councilor Hagen stated that she was not in agreeance to the five year contract, but did agree with the six month severance.

Mayor Heath asked for a vote on accepting the City Manager Contract as presented with corrections noted.

Vote passed 3 to 2. Councilor Matlack no because he did not like the five years and the severance portion, Councilor Hagen voted no as she would have preferred a three year contract but was OK with the severance portion.

8. *Property Lease with Java Junkies

Mayor Heath stated that the City Manager has explained in his report the unfortunate need for the Taco Cart to discontinue their lease. Heath said that the lease before you in your packet is the same, but the names have been changed to reflect the new “lessee.”

 

Mayor Heath asked if there is a motion to acknowledge the discontinuation of the old lease with the Taco Cart and accept the new lease with Java Junkies for said property located at 520 US 730.

 

Councilor Hagen made the motion to acknowledge the discontinuation of the old lease with the Taco Cart and accept the new lease with Java Junkies for said property located at 520 US 730. Councilor Anderson seconded the motion.

 

Councilor Strong called for a vote.

 

Vote passed unanimously.

 

*Budget Committee Members and Setting Budget Calendar

 

Mayor Heath stated in your handout for the 2016-17 Budget Calendar is a timeline for your review.

Heath said it is desirable to have an equal amount of people from the public as we have serving on the Council. All Council members are appointed and at this time from the City Public we have:

Andrew Hermanns

Alan Carnahan

Janet Cooley

Luke Maynard

And Roberta Hewitt

 

Heath asked if there was a motion to accept the 2016-17 Budget Calendar and all Budget Committee Members as presented.

 

Councilor Hagen made the motion to accept the 2016-17 Budget Calendar and all Budget Committee Members as presented. Councilor Brown seconded the motion. Motion passed unanimously.

 

10. Items for Future Council Meetings

  • Police Patrol Services Contract-February 2016
  • User Fees-March 2016
  • If I were Mayor Presentation-April 2016

Councilor Hagen motioned to adjourn meeting. The meeting was adjourned at 9.16 p.m. 

 

 

Adjournment          Next Regular Meeting Date – February 16, 2016

 

Submitted by/

Jessi Hoffman

 

January 19, 2016 City Council Meeting Agenda

AGENDA

Irrigon City Council Meeting

January 19, 2016 – 6.00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

 6:00pm – 6:30pm Joint Work Session – City Council and Irrigon Planning Commission “ Irrigon Development Code”

 

City Council Regular Session         6:30p.m.

 

  1. Call to Order/Pledge/ Roll Call

 

  1. Mayor’s Comments

 

  1. *Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

a. Approval of Minutes – December 15, 2015

b. City Manager Report and Staff Updates

c. Accounts Payable

d. Morrow County Sheriff Report

e. Correspondence

 

  1. Public Comment – Maximum 3 minutes/person. Maximum 30 minutes allotted time for public comments. This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

 

  1. Mayor Pro Tem Election – Irrigon City Charter, Chapter II, Section 9

 

  1. Executive Session – ORS 192.690 (2) (a) To consider the employment of a public officer, employee, staff member or individual agent.

 

  1. * City Manager Contract

 

  1. *Property Lease with Java Junkies

 

  1. *Budget Committee Members and Setting Budget Calendar

 

  1. Items for Future Council Meetings
    • Police Patrol Services Contract – February 2016
    • User Fees – March 2016
    • If I were Mayor Presentation – April 2016

 

Adjournment

 

Next Regular Meeting Date – February 16, 2016

 

* Denotes a motion and vote required.

Click here for City Council Meeting Information Packet for 1/19/2016

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900 The facility is accessible for people with disabilities.  Records Requests:  The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

 

A neighborly community providing safe services, developing innovative partnerships, focusing on quality and life giving opportunities

An Equal Opportunity Organization

 

December 15, 2015 City Council Meeting Minutes

Minutes

Irrigon City Council Meeting

 December 15, 2015 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

 

  1. Called to Order/Pledge/Roll Call – 6:03 pm

 

Council members present: Sam Heath, Ken Matlack, Michelle Hagen, Martin Brown, Daren Strong, Christine Sorenson. Excused absence Margaret Anderson

 

Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman and Public Works Director Keith White.

 

Audience: None

 

  1. Mayor’s Comments

 

Mayor Heath stated that the annual Christmas Tree Lighting had added pizazz this year with Santa arriving for everyone in a horse drawn carriage provided by the Cooks (Bryan and Carli). This was an added touch provided by the Irrigon Watermelon Festival Committee. Our thanks to them.

 

Heath said that there was some discussion in a previous meeting regarding the installation of signs prohibiting Jake brakes within the City of Irrigon. City Manager Palmquist had a conversation with Tyrel Burns from ODOT on the matter to which he responded, “District 12 does not support the installation of signs prohibiting the use of unmuffled engine brakes as they are an important safety feature on trucks. ODOT has tried installing “unmuffled Engine Brakes Prohibited” signs in the past but they have not made a noticeable difference in truck driver behavior. It is also difficult to enforce the law that prohibits Unmuffled Engine Braking as it may be very difficult to know if an engine brake is muffled or not as they pass by.” He then goes on to outline the criteria that must be met in order for signs to be considered. Heath stated that she also believed the City Manager mentioned to her that the City of Umatilla has a sign that states, “No Trucks in residential areas.” The City Manager will be investigating how they got to a yes on those. If the Council would like a copy please see the City Manager.

 

Heath stated that lastly she would like to comment on the Morrow County Sheriff’s reporting of Patrol and Code Hours. Heath said I do appreciate the hours noted in our community on the report. The way she understood the contract, the City has is in ADDITION for added patrol and code enforcement in the community outside of normal county operations. It is a fact that North County has issues and it is great to see reports that have documented calls and such, but simply where is it documented that Officer John patrolled in Irrigon for two hours on the morning of, and Officer Jill has three hours of patrol logged, and so on, for the week to equal the twenty hours per the contract, per week. Some of the reports she has seen are very detailed and Heath thought it may be easy to complicate and even harder to separate out what overlaps as a city or county response. Heath asked Manager Palmquist, when he has time, could he explore with our contracted services at least one but maybe a couple of ways to get the information simplified or something that is clear for the Council and her.

 

Councilor Matlack provided a response for Morrow County Sheriff’s Office asking the Mayor what it is she is actually looking for to assist the City.

 

Mayor Heath stated that as she understands it the contract is for hours of patrol in the community. Heath said that she doesn’t really see where an Officer has logged the normal operation hours separate from contracted operation hours.

 

Councilor Matlack provided another response for Morrow County Sheriff’s Office stating that the way they are trying to do the contract hours is to put the contract hours in the City’s annual plan. Councilor Matlack asked what the City would like to do for the City’s best interest. He also said that the City wanted half of their contracted hours in Code enforcement and the other half in patrol coverage were the City thought needed more patrol because that was the most important thing that the City wanted to do for what they paid for. That was the purpose of the contract and that is what you are paying for. The other hours where just to document the hours Morrow County Sheriff’s Office spends in the City Limits of Irrigon. Councilor Matlack stated that he is not real inclined to spend a lot of time and effort in to having someone keep track of all hours of every Officer on exactly what they were patrolling. Matlack said it is possible to do that and it might be interesting to know, but he has not seen a whole lot of interest at the City Council meetings to spend a lot of time on the police report. So he did not think it was that much of an interest to the Council to look at the activities the Officers were doing. Except to say when Officers go out, come in, what the call was for, and dates of service, but that wasn’t really the purpose and never was the purpose. It was to let the know City what the City is getting for hours of service.

 

Palmquist stated that he remembers some conversations that Councilor Matlack and he had about being creative on this, such as Neighborhood Watch, or creative programs such as SRO’s at schools, for example.

 

Mayor Heath went on with Mayor’s Comment by asking Manager Palmquist if he would find out what programs may be available in Morrow County to strengthen the relationship between the police and our community? Heath also asked if there can be a citizen police academy so members of our community can learn and have a better appreciation and understanding the realities of Morrow County Sheriff’s Office.

 

Councilor Matlack interjected and stated that the Morrow County Sheriff’s Office does have the ability for a citizen academy, but there just has not been much interest in the past. Matlack stated that it would be a good thing to put out again and the Sheriff’s Office would be happy to put together a citizen academy.

 

Mayor Heath, directed her last question to Staff, where would we go to see an outline or graphs of some sort so we can track what is trending in our City and County? Heath said it may be useful for our Council to understand increases and/or decreases in crime types and what is happening to see those declines.

 

Councilor Matlack interjected again that the Sheriff’s Office puts out an annual report that he would have thought that the City would have received or at least the library to receive. Matlack stated that the Sheriff’s Office tries to do the report every year and what has happened is there is booklet that lists 2011, 2012, and 2013.

 

Mayor Heath asked Councilor Matlack if he could bring a couple of those in to the City Hall and give them to the City Manager that would be great.

 

  1. *Consent Agenda

 

a. Approval of Minutes – November 17, 2015

b. City Manager Report Staff Updates

c. Accounts Payable

d. Morrow County Sheriff Report

e. Correspondence

 

Mayor Heath asked the Council if there was a motion to approve the Consent Agenda.

 

Councilor Matlack made the motion to approve the Consent Agenda, pulling the November Minutes for discussion and IJCS bill from accounts payable as presented. Councilor Sorenson seconded the motion. Motion passed unanimously.

 

Mayor Heath stated that the November minutes and the IJCS bill have been removed for separate voting. Is there anyone here that is abstained from voting? Councilor Brown stated that he abstained from voting for the fact that he works for IJCS.

 

Councilor Hagen made a motion to approve the IJCS bill as presented. Councilor Matlack seconded the motion. Motion passed unanimously with Councilor Brown abstained.

 

Councilor Hagen made the motion to approve the November minutes. Councilor Brown seconded the motion.

 

Councilor Matlack wanted to know if and when the Council voted to bring the Code Enforcement in house or if the Code Enforcement is still in the talking stage.

 

Mayor Heath stated that we went over all of that last month, and there were 3 things at the very end that were voted on. Heath said that the Code enforcement was voted on to be brought back in house by Council and is not part of Public Hearing.

 

Councilor Matlack asked what the vote was.

 

Manager Palmquist stated that the vote was 3 to 2. Councilor Anderson and Councilor Matlack voted no.

 

Councilor Matlack asked if that was listed in the notes.

 

Palmquist stated it was right above number eight in the packet.

 

Councilor Hagen asked Councilor Matlack are you asking if the Council voted to pass that Code Enforcement comes in house?

 

Councilor Matlack stated yes.

 

Manager Palmquist stated that the vote was Code Enforcement was brought in house, work with Morrow County Sheriff’s Office on the contract language, and then there where the User Fee’s that where going to the Public Hearing.

 

Mayor Heath re-read the Staff recommendations that follow the fiscal opportunities.

1. Bring the Code Enforcement back in-house effective July, 2016 and begin working on new contract language for the 20 hour per week Patrol Service.

2.  Provide public opportunity to gather information for decision-making on the Street Maintenance, Street Light, and Police Services user fees.

3. Provide the public the gathered information on the potential creation of a Law Enforcement District and let the public solicit a champion for future decision-making.

 

Heath stated again, Staff does not recommend the RV Park Street fee for extended stays as noted above. While the City of Irrigon has major fiscal challenges we also have the great opportunity to set a positive fiscal glide path for long-term stability with plans and resources.

 

Councilor Brown stated that Staff also recommended not going forward with the Law Enforcement District because it was costly.

 

Councilor Strong made an amended motion to accept the amended November minutes as corrected in placing the three items from the November 2015 Staff Report in the minutes. Councilor Hagen seconded the motion. Amendment passed unanimously.

 

Mayor Heath stated now back to the Original Motion of the November minutes which already has a first and second and just needs a vote. Original Motion passed unanimously.

 

  1. Public Comment – Maximum 3 minutes/person. Maximum 30 Minutes allotted time for public comments.

 

No Public comment.

 

  1. *Setting Public Hearing for Community Input on Fiscal Opportunities

 

Mayor Heath stated that last month in our Council Meeting there was a motion and vote to hold a Public Meeting on December 10, 2015 so the public could weigh in and bring forth thoughts and suggestions regarding fiscal challenges the City is facing. Sometime after that a few attendance challenges popped up so she decided to cancel the Public Meeting for December. Heath recommends that in the future for setting such meetings the Council should ask Staff to arrange such meetings after coordinating with everyone’s schedule to find the best possible time.

 

Mayor Heath asked the Council if there was a motion to have Staff set an acceptable time and date, in this particular case a Public Hearing for this topic in the New Year, and for such future meetings.

 

Councilor Sorenson made the motion to have Staff set an acceptable time and date, for in this particular case a Public Hearing for this topic in the New Year, and for such future meetings. Councilor Brown seconded the motion.

 

Councilor Matlack asked if this is about the shareholders meeting that someone had mentioned to be held in January.

 

Mayor Heath replied that the Council was going to have it on December 10, 2015, but Councilor Matlack called and said that there was going to be a conflict for him even though Councilor Matlack voted no on the meeting, and there were other Councilors that where going to have troubles making the meeting. Heath stated that she cancelled the meeting, but the way it is supposed to be is when you take a vote on something like that she can’t just go back and un-vote it. Heath said in the future if the Council wants to make a meeting like that we can direct Manager Palmquist to get with all of the Councilors to find the best possible time for everyone.

Councilor Matlack stated that he should have not even called. If he couldn’t make it he should have not attended. Matlack stated that there is no sense of one person having everything shut down and the meeting should have moved forward as planned.

 

Manager Palmquist stated there is a couple of things, first one being when you do a hard vote in a Council that is a public forum and when you try to change it or try to vote via email that is violation of public meeting law. Second thing so Council can be aware of is he is going to send some stuff out and it is called a Doodle pole. It is a Calendar that will be emailed to all the Councilors.

 

Mayor Heath stated that we have a motion and a second and with no further discussion Manager Palmquist will you take a vote. Motion passed unanimously.

 

  1. *Resolution 15-13 “Fee Schedule and Utility Rates”

 

Mayor Heath stated that Manager Palmquist prepared a memorandum dated December 4th that you will find in you packet. Heath asked Palmquist if he would review the changes for the Council so that after the motion they may deliberate.

 

Manager Palmquist stated that the shaded areas on the Fee Schedule and Utility Rates are new. Palmquist went over the Fee Schedule and Utility Rates and showed the Council what was new and what was historically approved. Palmquist gave examples, such as if someone wants there sewer tank pumped more than what is scheduled and required with the public works, there will be a fee for that service. Palmquist stated that nothing takes effect until July 1, 2016.

 

Manager Palmquist also stated that on the next two pages the numbers that are to the right of the table are the new proposed amounts. Under water and sewer you will see a proposed increase of $1.67 which will make the basic bill an even $100.00. Palmquist said that the extra would go straight to reserve funds which the City desperately needs in the water and sewer department.

 

Palmquist said to the Council that the City has received a fine from DEQ for violating our permit. The first fine is for $1800.00 and then it escalates from there. Palmquist said he is trying to be creative so we can keep and meet our permit limits because the City did not receive the Block Grant for $175,000.00 for planning.

 

Mayor Heath asked if there was a motion to approve Resolution 15-13 as presented.

 

Councilor Sorenson made a motion to approve Resolution 15-13 as presented. Councilor Strong seconded the motion. (Original motion)

 

Councilor Hagan asked if the cubic feet of water will change from what it is now.

 

Manager Palmquist stated that no, the 1336 cubic feet will stay the same.

 

Councilor Matlack asked what the point of the increase is. What is the net gain?

 

Manager Palmquist stated that one, the public is tired of us borrowing and charging for loans, and the other thing is if you look at basic sewer bond, at $16.02, we don’t need that much because we have grown. For example instead of having 10 people paying why not spread it around to 15, but we are not lowering the whole bill we are moving it over to the basic charge so it can be put in reserve. The increase is only going to be $1.67. Palmquist also said when loans go away you roll that instead of hitting the public hard with major increases like some of the neighboring Cities are doing.

 

 

Councilor Matlack said so you’re taking the difference that is being saved, increasing the bill, and taking that and putting all that in to reserve.

 

Manager Palmquist stated yes, and the only increase is going to be a $1.67 for water and sewer collectively.

 

Councilor Brown asked why the basic utility rate did not change for the RV Parks. Brown stated that he does not understand whether its demand or permanent living why it should make a difference in the rate. It should be the same as single family home basic rate. Brown said if you have two people living in that RV Park they don’t use any less water and sewage than he does as a single family home.

 

Palmquist stated that he would tend to agree, but the ERU is based on State Statue Processes. Palmquist also said that the State has come in and said that Cities can no longer mandate or dictate the stays in RV Parks.

 

Councilor Hagen made the motion to amend the typo on RV Sub-Division user loan fee from $95.23 and correct it to be $9.52.Councilor Strong seconded the motion.

 

The Council deliberated giving statements and examples of why they do and/or do not support the rate increase.

 

Councilor Brown called for a five minute break at 7:46pm.

 

Mayor Heath resumed meeting at 7:54pm

 

Councilor Hagen withdrew her motion, Councilor Strong agreed.

 

Councilor Brown made amendment #1 to charge all extended RV Stays at 1.0 ERU and limited/vacant RV Stays to remain at 0.5 ERU. Councilor Hagen seconded the motion.

 

Councilor Hagen made amendment #2 motion remove the RV Sub-Division .64 ERU rate and charge all Single Family RV Sub-Division at 1.0 ERU. Councilor Strong seconded the motion.

 

Being no deliberation Councilor Hagen called for a vote.

 

Amendment #1 passed unanimously.

 

Amendment #2 passed unanimously.

 

Original motion.

 

Manager Palmquist stated that however you vote and if any of it passes there is going to be heat from the public. City Staff will be doing all it can to get it out to the public so the public has a better understanding.

 

Councilor Brown stated that he understands that there will be heat from this and that it will affect some, but he thinks that if the people of Irrigon are correctly made aware of whom this affects the people of Irrigon will be for it.

 

Mayor Heath stated that there is a motion and a second does anyone want to call for a vote, to the original motion?

 

Councilor Matlack stated that going back to his original concern with this increase, which Councilor Brown explained it would be equitably and fair, and if you had the RV Parks doing this would there be a offset in cost that would be comparable to the $1.67 increase.

 

Manager Palmquist stated it is not comparable.

 

Councilor Strong called for a vote.

 

Original motion passed 4 to 1. Councilor Matlack voted no

 

  1. Items for Future Council Meetings

*Development Code Amendments – January 2016 (Joint Work Session with Planning Commission 1-5-16)

*Strategic Planning and Goal Setting – TBD

*If I were Mayor Presentation-April 2016

 

 

Councilor Sorenson motioned to adjourn meeting. Councilor Hagen seconded the motion.

The meeting was adjourned at 8:19 p.m.

Adjournment           Next Regular Meeting Date – January 19, 2016

 

Submitted by/

Jessi Hoffman

City Clerk

December 1, 2015 Planning Commission Meeting Minutes

Irrigon Planning Commission

Minutes

December 1, 2015 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 1. Call to Order and Roll Call

Commissioner Kelly called the meeting to order and lead the pledge of allegiance at 6:00 p.m.

Planning Commission members present: Luke Maynard, Bill Kelly, and Alan Carnahan. Foster Carroll and Bill Earle had excused absence.

Staff present: City Manager Aaron Palmquist and City Clerk Jessi Hoffman.

 

2. Approve Minutes from the October 6, 2015 Planning Commission Meeting

Commissioner Maynard moved to accept the minutes from October 6, 2015. Commissioner Carnahan seconded. Motion passed unanimously.

 

 3. Public Hearing “Schneider Replat”

Public Hearing opened at 6:05 pm

Commissioner Kelly asked City Manager Palmquist if he would read the Staff report.

Manager Palmquist read the Public Hearing Rules and asked there were any exparte’. There were none.

Manager Palmquist asked if there were any opponents. There were none.

Public Meeting closed at 6:07 pm

4. Deliberation – Schneider Replat

Commissioner Carnahan stated that the owners need to make sure they know where the property lines are.

Commissioner Kelly asked if there were any problems with their utilities.

Manager Palmquist stated no, there are no problems with utilities.

Commissioner Carnahan made a motion to approve the Schneider Replat. Commissioner Maynard seconded the motion. Motion passed unanimously.

The Planning Commission had no additional items to discuss.

Meeting adjourned at 6:19 p.m.

 

Minutes were prepared by: Jessi Hoffman

 

 

 

______________________________________

Planning Commission Secretary Luke Maynard

 

November 17, 2015 City Council Meeting Minutes

 

 

Minutes

Irrigon City Council Meeting

 November 17, 2015 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

1. Call to Order and Pledge of Allegiance – 6:02 pm

Council members present: Sam Heath, Margaret Anderson, Ken Matlack, Michelle Hagen, Martin Brown, Daren Strong, and Christine Sorenson.

 

Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman and Public Works Director Keith White.

 

Audience: Lorrie Timmons, Alyssa Hendren, Colleen Neubert, Cecilia Negrete, and Jeanette Medellin.

 

2.  Mayor’s Comments

Mayor Heath stated that the Planning Commission and Irrigon City Council will be holding a joint workshop on January 5, 2016 at 6:00 pm. There is going to be a rough draft presented of the Development Code and procedures as we move forward in the repeal and replacement process.

Heath said that last Friday, the Oregon Trail Library District had a wonderful Grand Opening. Heath stated that it was an opportunity to thank all the people who gave their time and donations to make this happen. It was certainly overdue but well worth the wait in some respects.

Heath said that on occasion she must go back to this little book called Robert’s Rules of Order. This summer I was encouraging debate before a motion was made and then calling for a vote. This is improper so the City Council will go back to the way of doing it before and according to Robert’s Rules of Order. Heath explained that after the agenda item is announced, spoken to, or Staff is asked to present or report on the item. A motion is then made to accept, adopt, approve, direct, and etc. There must be a second on the motion that before deliberation takes place. After debating a vote is called for. Heath stated that this is the proper way to arrive at the deliberation step and not to do it before a motion is made.Heath stated that under “debate” #3 it states to stick to the subject. “The rule is that your remarks must be germane, that is, that they must have bearing on whether the pending motion should be adopted. Going off on irrelevant topics is not in order.” It is also stated under #4 “debate” it says debate issues, not personalities. One statement she quoted from the three paragraphs says, “It might intimidate many from taking part in the debate that might otherwise make important points.”

Heath pointed out to the Council that they may notice that the City Clerk has a traffic light at her station tonight. Heath stated that this will be used for Public Comment and for Public Hearings. Everyone’s input is important to the Council so I encourage you to arrive a few minutes early to review the agenda packet or access it online as it is usually out each Friday prior to the Council Meetings. The public may speak during the Public Comment section of the Council’s agenda at that time only or otherwise Public Hearings.

 

3.  *Consent Agenda 

a. Approval of Minutes – October 20, 2015

b. City Manager Report and Staff Updates

c. Accounts Payable

d. Morrow County Sheriff Reports

e. Correspondence

 

Mayor Heath asked the Council if there was a motion to approve the Consent Agenda.

 

Councilor Strong made the motion to approve the Consent Agenda and holding the IJCS bill from account payable as presented. Councilor Sorenson seconded the motion. Motion passed unanimously.

 

Mayor Heath asked the Council if there was any discussion on the noted item removed. Heath stated with no discussion is there a vote to approve the IJCS bill. Motion passed

 

Councilor Hagen made the motion to approve the IJCS bill as presented. Councilor Sorenson seconded the motion. Councilor Brown abstains from vote. Motion passed unanimously.

 

Councilor Strong asked what the bill was for.

 

City Manager Palmquist stated that it was for multiple items. If the Council will review the account payables it gives the items of vehicle repairs.

 

Councilor Matlack asked if it was part of the packet.

 

Mayor Heath stated yes, but it was updated.

 

Councilor Sorenson asked if there needs to be a reason for a Councilor abstaining?

 

Manager Palmquist stated yes and that Councilor Brown gets paid by IJCS.

4. Public Comment – Maximum 3 minutes/person. Maximum 30 Minutes allotted time for public comments.

No Public comment.

5. *Ordinance 237-15 “Opt Out Medical and Recreational Marijuana

Mayor Heath stated that the City Council may adopt the Opt Out-Option prohibiting the operation of medical marijuana processing sites, medical marijuana dispensaries, retail marijuana producers, processors, wholesalers, and retailers. Opting out does not limit nor restrict the permitted uses of either the medical or recreational use. The Opt-Out Option is not a land use decision as this has already been addressed. The medical and recreational users will in no way be affected by the Opt-Out Option.

Heath said as Manager Palmquist has pointed out in his Manager’s report, this can be revisited in the future. Mayor Heath also stated that Medical marijuana cannot be taxed, but recreational can and in Oregon it is limited to 3% in local jurisdictions but with our adopted Land Use Regulations, there is no room for a dispensary in Irrigon.

Heath also stated that she believed the people spoke in 2014 through the defeat of Measure 91. Mayor Heath asked if there was a motion to adopt Ordinance 237-15 allowing the City of Irrigon to Opt-Out of  Councilor Sorenson made a motion to adopt Ordinance 237-15 allowing the City of Irrigon to Opt-Out of Anderson and Councilor Hagen voted no.

6. Audit Report

 

Mayor Heath stated that she would like to thank Mike Poe and Chelsey Harring of Lewis, Poe, Moeller, Gunderson, & Roberts, LLC for being here this evening to present their findings of the audit done earlier this year.

 

Mike Poe and Chelsey Harring gave the City Council a detailed review of their findings for the City of Irrigon Audit.

 

Mayor Heath asked if there was a motion to accept the Audit Report as presented by Mike Poe and send to the Secretary of State with the filing fees.

 

Councilor Anderson made the motion to accept the Audit Report as presented by Mike Poe and send to the Secretary of State with the filing fees. Councilor Matlack seconded the motion. Motion passed unanimously.

7. *Fiscal Challenges and Possibilities

 

Mayor Heath stated that in June of this year Manager Palmquist was directed to come up with some ideas on how the City of Irrigon could further improve its fiscal strength. Heath said that Palmquist had a couple ideas he captured from the public and several of his own. In September Palmquist presented those ideas and was asked to bring back more information on those listed A through F in the Memorandum dated November 2, 2015.

 

Mayor Heath asked how Palmquist came up with the amounts.

 

Manager Palmquist stated that the cap was $10.00 as a starting point. Is it going to get us out of the woods? Palmquist stated no, but it is a start. The Council has the authority to raise that amount.

 

Mayor Heath went over the Memorandum A through F with the City Council.

a. Street User Fee (1 ERU=$3.00 per month): This fee is being recommended to generate resources for maintenance and operations within the Street Fund. The proposed plan would be to place an estimated annual amount of $29,700.00 in Reserves for four years, reaching an estimated amount of $118,800.00. These reserves would be earmarked for road improvement projects in the CIP. This “initial” four year reserve would allow for funds to be saved prior to beginning the road improvement cycle. Each following rear (year five and forward) funds would be reviewed to consider road improvement projects every year or every other year. It is also noted that no road improvement will take place to a road where proper infrastructure (water and sewer) is not fully in place.

b. Street Light User Fee (1 ERU=$2.00): This fee is also being recommended to generate resources for maintenance and operations within the Street Fund. In taking such action funds generally transferred from the General Fund can be diverted to Capital Outlay – CIP projects for street improvement. This Street User Fee is estimated to generate $19,800.00 in annual revenue. Funds typically transferred from the General Fund for Street Lights pay for the lighting and maintenance of street lights. There are major places where the city is dark and safety issues abound. Collecting this fee will allow the budget process to place resources within the CIP for improvements of lighting and safety in areas that are dark.

c. Policing Contract with Morrow County Sheriff’s Office: Currently the following is how the contract fiscally is displayed, 20 hours per week for Patrol and 20 hours per week for Code Enforcement. Patrol expenses (20 hours per week) are to provide “additional” services above and beyond what is collected and provided through taxes to Morrow County. Code services are contracted (20 hours per week) with Morrow County in allowing them the ability to enforce Irrigon’s Code. It is recommended to eliminate the code portion of the contract and the vehicle set aside effective June 30, 2016. Code enforcement should be brought in–house to be performed by City Staff. This action maintains the 20 contracted hours of patrol services and is a savings of $49,373.02 annually to the General Fund.

d. Police User Fee (1ERU= $5.00): This fee is estimated to generate $49,500.00 in annual revenue to the general Fund. If this user fee is enacted it would be collected into the General Fund and assist in paying to Patrol Contracted hours. The amount currently spent toward patrol hours would be an estimated savings of $40,373.00 annually to be further allocated through the budgeting process for different city services and expenditures.

e. Special Law Enforcement District: Members of the public have voiced possibility of such creation. The following estimated figures are based upon the 2015 estimated assessed value of our other local special districts and the desired level of proposed district staffing. The average Irrigon Home is about $180,000.00 in assessed value. Property owners would pay $324, $432, or $540 respectively. Figures were collected from other type districts and stand alone city police organization budgets. Additionally, each of these options does include staffing to support the process and operations for sustainment. It is also noted that to receive consistent 24 hour coverage the five officer district would be the best course of action if desiring to create a special taxing district. Staff does not recommend nor recommend this course of action. Staff believes that the information gathered should be conducted from the public of the greater Irrigon area prior to any consideration of placement on a General Election ballot.

f. RV Park Transportation Fee ($5.00 per month per space): This fee was recommended by Councilor Brown in generating resources for those who are staying long term-term in our community and traversing across our roads and affecting our service systems. If this fee is instituted it is estimated to generate $7,260.00 in annual revenue for our Street Fund.

Staff does not recommend this option as it would be a duplication of the Street and Light User fees which have already been taken into account on all potential users based against the ERU equation.

Councilor Sorenson made the motion to accept as discussed, bringing the code in house, cutting police vehicle, and direct staff to proceed forward with new Police Contracting Language and setting information for public review and comment on various user fees. Councilor Strong seconded the motion.

Councilor Matlack stated that he has several concerns with the proposal in its entirety. He said that the thing that we have done in the past is that we get something that Council has approved in there diluents and create a proposal, vote on it and then it’s approved. The public find out about it and they go nuts, they dis-like it, they don’t want to do it, they didn’t know it was happening, they weren’t involved in it so on and so forth. Matlack stated that he thinks that this has the makings for this same situation.

These are just some ways there are many more ideas out there other than what has been presented. Matlack stated that this kind of stuff should be presented as a public work session so that the public can give their ideas. Then take those ideas and come up with a battle plan that the public has had input in rather that then get one that is already done like this one. Matlack felt that it is a mistake to do it this way because the people are not going to like it. Matlack also stated that on the component of the Sheriff’s special district proposal there is only so much money in special districts and what happens is they end up dividing the pie as people come in and the pieces get smaller and smaller and the viability of this plan without the public at this point even knowing about it is a waste of time and effort.

Matlack stated that he definitely does not support the first part. Matlack said that on the second part he believes that one of the first things that the City is obligated to do is to protect its citizens. Matlack stated that when he moved to Irrigon in 1999 there was no Sheriff’s contract and there were not a whole lot of reports being taken back then. Officers where just going from call to call, there was not a lot of policing, there was graffiti from one end of Irrigon to the other, you could not walk your dogs on the walking trail because there were dogs everywhere and there was problems after problems. Matlack said this is what he recalled when he moved here. Matlack also said he spent a lot of money impounding dogs and when a lady was bitten and sent to the hospital Matlack stated that it was enough for him to make the decision to become a one agenda person and got on the Council to slowly make changes to make Irrigon a better place to be from a police perspective. Matlack said that he sees this proposal as going backwards not forwards.

Mayor Heath asked Councilor Matlack if that opinion was from a Morrow County Sheriff’s position. Councilor Matlack stated that yes it is from the Sheriff’s position. Matlack also stated that back when he spoke to Manager Breazeale about the Code Enforcement position and who to have do the position. We both agreed that having someone in a uniform would be more appropriate. Matlack said that what you are proposing is not going to make things better it’s going to make things more difficult.

Mayor Heath said that she would like to respond to Councilor Matlack’s comments. Heath said that the Council asked Manager Palmquist to get this information together with the intention to put it in front of the public. The Council is not making any decisions tonight on Palmquist‘s findings. Heath asked if Councilor Matlack understood that. Councilor Matlack replied that no it’s not the way he understood it and it’s not the way it looks. Matlack stated that it looks like there is an effort to come up with the plan.

Manager Palmquist stated that there are two things. Yes we are looking at cutting Code enforcement and bringing it in house. On the other proposals the public as a whole needs to hear what other people are saying. Palmquist said on the Special law enforcement district the City just cannot get there, but somebody mentioned the idea and that’s why it’s on the proposal. The user fees are just estimates to look at so we can turn this fiscal ship around. Palmquist also said he does not believe that the City needs a deputy to do Code Enforcement. The City has the resources to handle Code Enforcement, but he does agree that we keep the patrol officer. That is law enforcement not code enforcement.

Councilor Matlack responded that he didn’t know on these proposals in light of the fact that they are very unpopular and it is going to affect the people that are on fixed incomes the most and they’re going to be the first ones here and complaining. The only way to look at this problem when Palmquist was looking for what we can do to make Irrigon more livable and generate income is to bring up these talking point not as if it is a done deal and ready to approve but as a public meeting so that the public can come up and give their ideas. Matlack asked what are you going to do and how are you going to feel when the public doesn’t like these ideas at all.

Councilor Strong stated that obviously we want to represent the community and give the public the opportunity to give input. Strong said that he does not see this as we are making any final decisions tonight.

Councilor Sorenson stated that you have to have a starting point to get anywhere.

Manager Palmquist stated that the Council has Staff recommendation and we know that Councilor Matlack has his prospective on bringing Code Enforcement in house. Palmquist stated that he feels that part does not need to go to public because that is staff not patrol. The issue at hand is that in the contract you only hire a full time person. That’s a separate issue and how are going to fund that in the future when the City does not have that in dollars in the budget. Councilor Anderson stated that at this point in her life, she would like to not raise any fees for our community. Anderson said she thinks that we can come up with something a little more creative.

Councilor Brown stated that he thought that we had been talking about how we are going to be creative and still be able to keep the services. Brown stated that several months ago the Council had come to the conclusion that without some kind of financial change we were not going to be able to continue to provide those services.

Council deliberated and decided to schedule a Public Hearing on December 10th at 6:00pm.Councilor Sorenson made a motion to amend and to have a Public Hearing on December 10, 2015 at 6:00pm. Councilor Brown seconded the motion. Motion passed 3 to 2. Councilor Matlack and Councilor Anderson voted no.

Councilor Sorenson called for a vote to amend as discussed and direct staff to proceed forward with new Police Contracting Language and setting information for public review and comment on various user fees as directed. The vote passed 4 to1. Councilor Matlack voted no.

8. Public Hearing – Groundwater and Animal Density Project

Mayor Heath stated that this Public Hearing is in regards to the Groundwater & Animal Density Project and reducing the nitrates in ground water within city limits.

Lorrie Timmons of the Morrow County Planning Department gave a review of the information in the Councils packets and went over the changes that the Planning Commission suggested.

Public Hearing opened at 7:45pm.

Mayor Heath asked for all of those in favor of the Groundwater and Animal Density Project you may stand at this time and speak. There was none at the time.

Mayor Heath asked for all of those opposed of the Groundwater and Animal Density Project you may stand at this time and speak.

Alyssa Hendren of 249 Idaho Lane asked what was the basis for the determining animal per acre and how did you determine the rating on healthy forage for livestock. Lorrie Timmons replied that the determination for healthy forage came from State guidance that was made in conjunction with the University of Oregon. Timmons stated that the determination for how many animals per acre based on discussion we have had with Staff and that is a number that can be debated with in the Council and the Public Hearing whether or not it is appropriate.

Manager Palmquist stated that this is a result of a couple of meetings with the Planning Commission and these are the numbers that they came up with.

Mayor Heath asked Alyssa what her opposing view was.

Hendren stated that she does not know if anyone on the Council knows or has anything to do with horses, but her horses require being on a dry lot because they will founder and die. She said that her horses are rescue horses and they will eat themselves to death basically. She keeps her horses on dry lot and feeds the hay and special supplements to ensure there health is good. Hendren stated that if this goes in to effect she feels that it will affect her negatively and fairly because she has to keep her horses on dry lot.

Councilor Sorenson asked if there could be a possibility to have a conditional use permit with certain requirements to it such as having a vet’s signed recommendation or certificate stating the animal’s needs.

Mayor Heath asked if that was a possibility to have something like that. Manager Palmquist stated that would have to be something that would have to come back around and he would also like to mention that Hendren does not live in the City limits so it does not affect her. Hendren stated that no she is not in City limits, but the way the City is growing she is worried it’s going to affect her in the future.Timmons stated that the County is looking at this similar language but has not come as far as the City. She suggested going to the County Meetings and keeping track of what’s going on. When it’s brought up regarding dry lots bring up what you have brought up here.

Mayor Heath asked if there were any others that would be opposing.

Coleen Nerbert of 199 SW Second St. stated that her property is right on the line and the pasture she rents next to her property is in City limits. Nerbert said that due to the drought this year it was not feasible to seed and water the rental property so she has put her horses in dry lot not only for that reason but for the reason that her horse cannot be put on pasture for long periods of time because he will over eat, founder and die. Nerbert also said that she lived in Europe for 8 years and it is quite common for hundreds of years that horses are stabled with small turn outs. It hinges on manure management. The area where she lived had a soil profile is almost the same as here except you have more rain there. Colleen Nerbert gave a suggestion to the Council to consider adding in a provision that if one has good manure management which would eliminate the nitrate issue then it might litigate some of the size issues. In the old Code the size limits where not bad at 20,000 square feet, but the code was not clear and it was done by lot size and not done by usable area.

Public Hearing closed at 7:59pm

9. *Ordinance 239-15 “Animal Density and Groundwater Protection”

Mayor Heath stated that this Ordinance amends the Irrigon Development Code relating to animal densities & groundwater protection in the lower Umatilla Basin groundwater protection area and declaring an emergency. Councilor Sorenson moved to adopt Ordinance 239-15 as presented and declare an emergency. Councilor Brown seconded the motion.

Mayor Heath stated that the floor is now open for discussion.

Manager Palmquist said to help Staff and everyone if you have the Ordinance and look at the back side it has exhibits to review. If we go through each exhibit we can make sure we can track any changes.Council deliberated about definitions in each of the exhibits such as the meaning of domestic animals, what is considered a kennel and how many dogs people are allowed.

Councilor Sorenson stated that to just make an observation when you live around someone that has four or five dogs and there lot is half the size of this room and they leave the dogs over the weekend with no fresh water or food it is time start doing something about it.

Councilor Matlack stated that yes we do and that is where you would call and make a complaint for lack of care through law enforcement.

Councilor Brown asked why where cats taken off. Manager Palmquist said that they weren’t taken off they are just later in the Code.

Mayor Heath talked about the meaning on current rabies shot on dogs when owners come to license their dogs and do we need to have that or do we need to change the wording.

Councilor Matlack made a motion to amend the amount of dogs people are allowed to have from five to six. Councilor Brown seconded the motion. Motion passed unanimously.

Councilor Brown made the motion to amend the wording that owners must have current rabies certificate at the time of getting a license. Councilor Matlack seconded the motion. Motion passed unanimously.

Councilor Brown made a motion to adopt Ordinance 239-15 as presented with amendments and declare an emergency. Councilor Strong seconded the motion. Motion passed 4 to 1 Councilor Anderson said no.

10. Bi-Pass Bid – Sewer Plant Repairs

Mayor Heath stated that Palmquist had John Garlitz with JUB Engineering draw up this contract in regards to some needed sewer plant repair. It looks like either something went unfinished or corners were cut due to cost on installing this bypass. Heath said now a repair is needed and we have no way to bypass the area that needs repair in order for operations to continue to run smoothly. Manager Palmquist explained to the Council what kind of repairs that need to be done to the sewer plant. Councilor Strong made the motion to approve sending this repair work out to bid and authorize the appropriate signatures when the selection is made. Councilor Brown seconded the motion. Motion passed unanimously.

11.  *DLCD PA Grant – PA-17-062

Manager Palmquist said cities are granted $1000.00 from DLCD to use for planning assistance. Last year we used it in preparation for Ordinance 239-15. Attached is the criteria this grant must be used. Any unused portion is given back however she is certain Manager Palmquist has a plan to put this to really good use such as helping us get through this repeal and replace project with the Development Code. Councilor Matlack made the motion to accept this grant with an authorized signature. Councilor Brown seconded the motion. Motion passed unanimously.

12.  Items for Future Council Meetings

 

  • Fee Schedule and Utility Rate – December 2015
  • Development Code Amendments – January 201
  • Strategic Planning and Goal Setting – TBD
  • If I were Mayor Presentation – April 2016

Adjournment           Councilor Matlack motioned to adjourn meeting.

The meeting was adjourned at 8:58 p.m.

Next Regular Meeting Date – December 15, 2015

Submitted by/City Clerk

Jessi Hoffman

 

 

 

December 15, 2015 City Council Meeting Agenda

 

AGENDA

Irrigon City Council Meeting

December 15, 2015 – 6.00 PM

Irrigon City Hall – 500 NE Main Avenue

  1. Call to Order/Pledge/ Roll Call

 

  1. Mayor’s Comments

 

  1. *Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

a. Approval of Minutes – November 17, 2015

b. City Manager Report and Staff Updates

c. Accounts Payable

d. Morrow County Sheriff Report

e. Correspondence

 

  1. Public Comment – Maximum 3 minutes/person. Maximum 30 minutes allotted time for public comments. This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

 

  1. *Setting Public Hearing for Community Input on Fiscal Opportunities

 

  1. *Resolution 15-13 “Fee Schedule and Utility Rates”

 

  1. Items for Future Council Meetings
    • Development Code Amendments – January 2016 (Joint Work Session with Planning Commission 1-5-16)
    • Strategic Planning and Goal Setting – TBD
    • If I were Mayor Presentation – April 2016

 

Adjournment

 

Next Regular Meeting Date – January 19, 2016

 Click here for City Council information packet for 12/15/15 meeting

* Denotes a motion and vote required.

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900 The facility is accessible for people with disabilities.  Records Requests:  The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

December 1, 2015 Planning Commission Meeting Agenda & information packet

 

 

Irrigon Planning Commission

Agenda

December 1, 2015 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

 

1.  Call to Order, Pledge, and Roll Call

2.  Approve Minutes:

  • October 6, 2015 Planning Commission minutes

3.  Public Hearing “Schneider Replat”

4.  Deliberation – Schneider Replat

 

Adjournment:

 

Next Regular Meeting: Joint Work Session with City Council and Planning Commission – January 5, 2016

All meetings begin at 6:00 p.m.

Click here for 12/1/15 Planning Commission information packet

November 17, 2015 City Council Meeting Agenda

AGENDA

Irrigon City Council Meeting

November 17, 2015 – 6.00 PM

Irrigon City Hall – 500 NE Main Avenue

 

  1. Call to Order/Pledge/ Roll Call

 

  1. Mayor’s Comments

 

  1. *Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

a.  Approval of Minutes – October 20, 2015

b.  City Manager Report and Staff Updates

c.  Accounts Payable

d.  Morrow County Sheriff Report

e.  Correspondence

 

  1. Public Comment – Maximum 3 minutes/person. Maximum 30 minutes allotted time for public comments. This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

 

  1. *Ordinance 237-15 “Opt Out Medical and Recreational Marijuana”

 

  1. Audit Report

 

  1. *Fiscal Challenges and Possibilities

 

  1. Public Hearing – Groundwater and Animal Density Project

 

  1. *Ordinance 239-15 “Animal Density and Groundwater Protection”

 

  1. *Bi-Pass Bid – Sewer Plant Repairs

 

  1. *DLCD PA Grant – PA-17-062

 

  1. Items for Future Council Meetings
    • Fee Schedule and Utility Rates – December 2015
    • Development Code Amendments – January 2016
    • Strategic Planning and Goal Setting – TBD
    • If I were Mayor Presentation – April 2016

 

Adjournment

 

Next Regular Meeting Date – December 15, 2015

 

Click here for Information packet for City Council Meeting 11-17-2015

* Denotes a motion and vote required.

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900  The facility is accessible for people with disabilities.  Records Requests:  The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disrega

September 6, 2015 Planning Commission Meeting Minutes

Meeting was canceled due to lack of quorum.

October 20, 2015 City Council Meeting Minutes

Minutes

Irrigon City Council Meeting

October 20, 2015 – 6.00 PM

Irrigon City Hall – 500 NE Main Avenue

 

  1. Call to Order/Pledge/ Roll Call

Meeting called to order at 6:06 pm.

Council members present: Sam Heath, Ken Matlack, Michelle Hagen, Martin Brown, Daren Strong, Margaret Anderson, and Christine Sorenson was by phone.

Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman and Public Works Director Keith White.

Audience: Tamara Reid, Wayne Huwe, Barb Huwe, and  Jim (Roland) Ruhe.

  1. Mayor’s Comments

Mayor Heath stated that she would like to comment on last month’s City Council Meeting and the difficulty she had making a clear distinctive determination in an actual or potential conflict of interest. Heath stated that each of the Council members have been given a copy of the analysis from the Oregon Ethics Commission and what the law states. With Councilor Matlack’s permission she asked to forward that to the City Manager. Councilor Matlack asked that Heath promptly forward the analysis from the Oregon Ethics Commission to each of the Councilors. Heath stated this provides the City Manager, myself, and the Council with a clearer understanding and clarification. Simply put, she state she went a little overboard on trying to protect the City and Councilor Matlack thus unintentionally leaving Councilor Matlack with the impression that she was putting him in a bad light. Heath stated that she would like to take a moment to apologize openly on record although she has done so over the phone to Councilor Matlack in the same week this occurred.

Heath also stated that she would like to acknowledge each of you that have taken an oath to sit on Irrigon’s City Council. You have agreed to abide by laws, the charter, codes, and policies of our City. You have a very important undertaking. We represent those that we serve in this capacity and it should be our first and primary perspective when making decisions in the best interest of the City. Heath said that our views will not always agree but while we serve our public, we must remain vigilant in our decision making when keeping to that representation.

Mayor Heath was very happy to report the positive feedback from the members of our community, committees, and staff regarding the Oregon Trail Library here in Irrigon. Heath said people are working together again and smiling.

Heath noted that The Oregon Mayor’s Association is launching its annual “If I Were Mayor, I would…” student contest for the 2015-16 school year. I have asked City Manager Palmquist to circulate the information.

Heath said Representative Greg Smith stopped in September 22nd to visit and talk about the needs and projects Irrigon has on the horizon. He expressed ways in which he might be able to help Irrigon meet those needs. We look forward to keeping that communication going.

Lastly Mayor Heath stated I am sure you have noticed in your packet Irrigon’s failure to comply with the nitrate/nitrogen limitation of 10mg/l prior to discharge to the rapid infiltration beds. We have received DEQ’s Pre-Enforcement Notice. Our Biolac system was designed with the expectation our City would have an increase in population each year thus adding to the system solids it needs to effectively operate. That has not happened so now the City must come up with an alternative way of keeping this within the permit from DEQ. Heath stated that she believed that City Manager Palmquist mentioned that in 2020 the control number is to drop again to 7mg/l. This pre-enforcement notification comes at a critical time as Palmquist was wrapping up the City’s application to receive grant funding to put together a plan to tackle the next phase of the sewer system project. He should find out in November if we are approved or not.

  1. Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

a.  Approval of Minutes – September 15, 2015

b.  Staff Reports and Staff Updates

c.  Accounts Payable

d.  Morrow County Sheriff Report

e.  Correspondence

Mayor Heath stated that the process allows the Council to approve all items together without discussion or with item removed, discussed, and voted on separately. Heath asked the Council if anyone sees any items to be removed?

Councilor Sorenson made the motion to approve the consent agenda as is. Councilor Anderson seconded the motion. Motion passed unanimously.

  1. Public Comment – Maximum 3 minutes/person. Maximum 30 minutes allotted time for public comments.  This is    provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

Barb Huwe reported how much excitement and support there was at the last weekend book sale at the Irrigon library. She stated that she just wanted to say thank you to the City, Council, and Employee’s because the Library is back on track and the Grand opening will be November 13, 2015. Barb also said that the Library has new hours and will be the same at all of the OTLD libraries. She also mentioned that the library has a public fax and copy machine and free eBooks.

  1. Public Hearing – Opt Out Medical and Recreational Marijuana

Mayor Heath stated that this is in regards to the proposed Ordinance No. 237-15 and the City Council may Opt Out-Option prohibiting the operation of medical marijuana processing sites, medical marijuana dispensaries, retail marijuana producers, processors, wholesalers, and retailers. City Manager Palmquist reminded us that opting out does not limit nor restrict the permitted uses of either the medical or recreational use. The Opt-Out Option is not a land use decision as this has already been addressed. At this time we will have a first read from City Manager Palmquist

City Manager Palmquist gave a first read by title for Ordinance No. 237-15.

Public Hearing opened at 6:23 pm

Heath stated that we will first hear from all those “in favor” of the Opt-Out Option. Please make sure you are signed in, state your name as you approach the mic to address the Council.

Barb Huwe states that she not so much has a ya or na, but a question. Barb asked if the Council Opt-Out  how long would the opt-out last before it can be resented if there was revenue to be made?

City Manager Palmquist stated that yes it can be revisited in the future it is not a permanent thing.

Mayor Heath asked if there were any “opposed” to The Opt-Out Option. Again, Make sure you are signed in, state your name as you approach the mic to address the Council.

Roland Ruhe stated to the Council that the marijuana industry is not the same as yester year and there is a lot of confusion and a lot of pre-set determinations as where this industry is going.  Ruhe stated that he recognizes the land use Ordinance and that there isn’t a suitable place in City limits. He also gave a back ground history of himself to the Council such as he is the first licensed dispensary in Oregon. Ruhe also talked about the twenty-five percent tax that is also taken off the top of sales and that goes back to the State Revenue. Ruhe also stated that he is not in it to make money but rather he is in it on the medical side of things. He has cancer, epileptic, and pain management patients and that he works closely with their physicians. Ruhe stated many examples to the Council on the benefits of medical marijuana and some of the ways that his clients have benefited. Ruhe let the Council know he is more than happy to bring more information for the Council to view if they would like.

Public hearing closed at 6:42 pm

  1. *Truck Ordinance 222-14 Amended

Mayor Heath went over the changes that have been made to Truck Ordinance 222-14.

Manager Palmquist stated that at September’s Council meeting there were questions and concerns regarding the Fee          Schedule and how do we put it on a rated scale. Palmquist said we are trying to stay away from that so that there is less confusion.

Councilor Matlack stated that he would like to see signs put up at either end of town stating no jake breaks. Matlack said it makes for less argument from truck drivers when they have been pulled over.

Councilor Matlack also said he said he is still trying to understand the pendility fees. Matlack stated that to try and make a uniform approach to assigning penalty’s that are consistent with change so every time the statue changes the ordinance penalty fee changes with state law. Matlack also asked why can’t we have a uniform penalty structure from an A, B, C, and D violation as consistent with state statue so that when anything changes everything changes?

Manager Palmquist stated for the record we are not the State of Oregon and we set our own penalties and Council has done that in the Fee Schedule by Titles.

Councilor Matlack asked so when there is a change how do you change the code?

Manager Palmquist stated that when you change the code the language still states that you would have the penalty in the Fee Resolution only and that is why we are changing the language and not putting it in to order as A,B,C, and D as Councilor Matlack is used to, being a law officer. Palmquist also stated that if you are going to copy the State you are giving up your authority as a governing body of the City.

Councilor Matlack stated that he thinks that when you have different amounts than the State it becomes confusing and he feels that the penalty fees should match the A, B, C, and D fees of the State and Matlack also advised the Council to take that under consideration.

Councilor Hagen stated that she agrees completely with Councilor Matlack that it should be on the same bail schedule as the State.

Manager Palmquist stated that as your City Manager I disagree. I think we need to discuss this when we look at the Fee Schedule.

Councilor Sorenson made the motion to accept Truck Ordinance 222-14 as presented with recommendation as presented. Councilor Brown seconded the motion. Motion passed unanimously.

 

  1. *Title 1 Irrigon Municipal Code Updates

Mayor Heath said to the Council that the memorandum from our City Manager was included in each of the packets for review. There are things outdated or that which is inaccurate currently in our Code Book. We will continue these section by section with some being more of a priority than others, but the goal is to resolve that which is not reflected in our code, needs updating, or an overhaul. The floor is open for discussion.

Councilor Matlack asked what exactly are you changing or getting rid of?

Manager Palmquist stated that it’s changing things that are not compatible and bringing things up to date.

Councilor Anderson made the motion to acknowledge and approve the ordinance and direct Staff to continue Code Clean-up in Title 1 Irrigon Municipal Code. Councilor Strong seconded the motion. Motion passed unanimously.

  1. *Contracting for Professional Services on Development Code, Title 10

Mayor Heath stated that as Manager Palmquist mentioned in his report there is a need to contract with professional services in order to clean up this development code. Heath said as you all know contracts have cost associations so Manager Palmquist would you review this before the Council?

Manager Palmquist stated to the Council that over a year ago we started the process and the bottom line up front is that we have budgeted to finish this process. Palmquist gave several examples of things that need to be changed so that it can be understood and clear to the public.

Council discussed back and forth several things that need to be changed and made clear for the public.

Barbe Huwe gave the Council some examples of development code issues that they are having because things are so out dated and confusing. Barb said it doesn’t make things very enticing for developers who want to come to Irrigon and build.

Councilor Anderson asked what it going to cost and asked what the amount again that is budgeted.

Manager Palmquist stated it could cost up to five thousand dollars.

Councilor Brown stated that basically this is the way we need to go in order to clean this up.

There were multiple comments from the public regarding developing code issues.

Councilor Strong made the motion to direct staff to move forward contracting the professional service of Ms. Leslie Hauer to clean up Title 10 of the Development Code. Councilor Hagen seconded the motion. Motion passed unanimously.

  1. Items for Future Council Meetings
  • Animal Density and Groundwater Protection Hearing – November 2015
  • Fiscal Challenges/Opportunities – November 2015
  • Opt Out Medical and Recreational Marijuana Ordinance – November 2015
  • Sewer Project Bid (Bypass) – November 2015
  • Development Code Amendments – December 2015
  • Strategic Planning and Goal Setting – November/December 2015

Councilor Anderson asked if the Council would agree to have a work session scheduled to hear more from Jim (Roland) Ruhe. Anderson states she would like to hear more information before the November meeting.

Councilor Hagen agreed with Councilor Anderson and would like to have more information.

The rest of the Council declined to have a work season scheduled.

Councilor Sorenson stated that this subject has been out on the plate for a while with ample time and anyone could have gotten more information and done research.

Councilor Brown asked what was the vote on this from the public? Did it overwhelmingly pass in this jurisdiction?

Councilor Anderson stated that it did not.

There was much deliberation between the Councilors and no work season will be scheduled.

Councilor Hagen moved to adjourn. Councilor Brown seconded the motion.

Next Regular Meeting Date – November 17, 2015

Meeting was adjourned at 8:32 pm

 

Prepared by:

Jessi Hoffman

City Clerk