Irrigon City Council Meeting
August 18, 2015 – 6:00 PM
Irrigon City Hall – 500 NE Main Avenue
1. Call to Order and Pledge of Allegiance – 6:06 pm
Council members present: Sam Heath, Margaret Anderson, Ken Matlack, Michelle Hagen, Martin Brown, Daren Strong. Christine Sorenson had an excused absence.
Staff present: Finance Officer Amanda Ferguson, City Clerk Jessi Hoffman and Public Works Director Keith White. City Manager Aaron Palmquist had an excused absence.
Audience: John Garlitz from JUB, Janet Pace, Diane Kroft, Burrel Cooley, Jeanne Terry, Dave Cooley, and Dalia Villegas
2. Mayor’s Comments
Mayor Heath gave a big welcome back to those who were absent last Month or participating by phone. She also stated that in your packet you will find a letter from the League of Oregon Cities. Heath said as a reminder, there are benefits we receive with our membership. If you are not receiving the Local Focus Magazine and weekly electronic bulletin, let staff know in order to get resolved.
3. *Consent Agenda
a. Approval of Minutes – July 21, 2015
b. Staff Reports
i. Public Works
ii. Finance Officer
iii. City Manager
c. Accounts Payable
d. Morrow County Sheriff Report
Mayor Heath asked the Council if there was a motion to approve the Consent Agenda.
Councilor Hagen made the motion to approve the Consent Agenda. Councilor Anderson seconded the motion. Motion passed unanimously.
4. Public Comment – Maximum 3 minutes/person. Maximum 30 Minutes allotted time for public comments. This is the time provided for individuals wishing to address the Council, at their discretion, Please sign-up on the clipboard required.
Janet Pace of the Irrigon Pickle Ball Group, known as the Pickle Heads, came and gave lots of information regarding their group and what they are trying to accomplish in the community with ideas of where pickle ball courts could be developed within the City.
Burrel Cooley stated that he was representing the Park and Recreation. Cooley stated that the Park and Recreation District is working in conjunction with the Marine Board to get the Marina Parking lot updated. Cooley also stated that the Park and Recreation District would like to hold off on creating an entrance into the Park off of Eighth Street and incorporate that with the updating of the parking lots.
5. Mayor Heath thanked Burrel Cooley for the update.
Mr. Danielson, Stokes Landing Bed and Breakfast, stated that he would not like Eighth Street opened up if they are going to close Tenth Street as an entrance. He feels it would take business away from them.
6. Public Hearing – CDBG Block Grant Application – John Garlitz
Mayor Heath stated that this is in regards to the Community Development Block Grant Application; notice was posted on July 31, 2015. We will have the City’s Finance Officer read the notice and Dalia Villegas read again in Spanish and then hear from John Garlitz of JUB Engineers.
John Garlitz read the CDBG Block Grant Public Notice to the City Council. After Garlitz read the CDBG Block Grant Public Notice to the Council, Dalia Villegas read the CDBG Block Grant Public Notice to the Council in Spanish.
The City of Irrigon is eligible to apply for a 2015 Community Development Block Grant from the Oregon Business Development Department. Community Development Block Grant funds come from the U.S. Department of Housing and Urban Development. The grant can be used for public facilities and housing improvements, primarily for persons with low and moderate incomes.
Approximately $11.3 Million will be awarded to Oregon non-metropolitan cities and counties in 2015. The maximum grant that a city or county can receive is $3,000,000.
The City of Irrigon is preparing an application for a 2015 Community Development Block Grant from the Oregon Business Development Department for Irrigon’s Facility Plan (sewer) in assisting the City with final stages of the sewer system conversion and sustainability. It is estimated that the proposed project will benefit at least 1,850 person, of whom 57% will be low or moderate income.
The purposed of this hearing is for the City Council to obtain citizen views and to respond to questions and comments about: community development and housing needs, especially the needs of low- and moderate-income persons, as well as other needs in the community that might be assisted with a Community Development Block Grant project; and the proposed project.
Permanent involuntary displacement of persons or businesses is not anticipated as a result from the proposed project. If displacement becomes necessary, alternatives will be examined to minimize the displacement and provide required/reasonable benefits to those displaced. Any low- and moderate-income housing which is demolished or converted to another use will be replaced.
Public Hearing opened at 6:33 pm
Heath stated that at this time we will welcome Garlitz and asked if there anything else he would like to regards to the CDBG Block Grant Public Notice.
Garlitz stated no not at this time.
Heath stated that with no further public comment the Public Hearing will close at 6:35 pm.
7. *Ordinance 222-14, Amended “Truck and Commercial Vehicle Route”
Heath stated that this Ordinance regulates the activities of trucks and commercial vehicles over certain roads within the City of Irrigon and provides penalty for violations thereof. The additions are underlined and word removals are indicated by strike-out.
The City Council deliberated about Ordinance 222-14, Amended “Truck and Commercial Vehicle Route.” Councilor Anderson made the suggestion to amend the Master Fee Schedule and make changes to Code Violations under Title 6 Vehicle and Traffic fees, and to also send Ordinance 222-14, Amended “Truck andCommercial Vehicle Route” back to the Planning Commission and have them go through the whole thing and make changes that have been suggested by City Council. Councilor Brown seconded the motion. Motion passed unanimously.
8. *OLCC Renewals
Mayor Heath stated that this a letter that was sent to all the businesses in regards to their renewals. A draft copy is provided in your packet. Also provided are some ORS guidelines when consideration is given either to refuse or restrict a license when deciding to renew liquor licensing. As of date it is believed the following businesses, listed on the back, have submitted their fee.
Councilor Anderson made the motion to acknowledge and accept the OLCC renewals as presented. Councilor Brown seconded the motion. Motion passed unanimously.
9. *Resolution 15-12 “Extending Workers’ Compensation to City Volunteers”
Mayor Heath stated that Resolution 15-12 extends workers’ compensation coverage to volunteers of the City of Irrigon. This has been reviewed annually. Heath said that the Resolution 15-12 would provide needed worker compensation coverage and be reviewed only when necessary or when changes occur.
Councilor Brown asked if it was going to cost extra.
Finance Officer Ferguson stated that it was not going to cost more than what has already been paid.
Councilor Hagen made the motion to accept Resolution 15-12 as presented. Councilor Matlack seconded the motion. Motion passed unanimously.
10. Items for Future Council Meetings
- CBU (Cluster Box Units) Process – TBD
- Farmers Market Process/Policy – TBD
- CM Contract – TBD
- Fiscal Challenges and Possibilities – September 2015
- Strategic Planning and Goal Setting – November 2015
Councilor Hagen motioned to adjourn meeting.
The meeting was adjourned at 7:15 p.m.
Adjournment Next Regular Meeting Date – September 15, 2015