Irrigon City Council Meeting
January 21, 2014 – 6:00 PM
Irrigon City Hall – 500 NE Main Avenue
1. Call to Order, Roll Call and Pledge of Allegiance
Mayor Sam Heath called the meeting to order at 6:01 p.m.
Council members present: Ken Matlack, Daren Strong, Christine Sorenson, Sam Heath, Joe Theisen, Margaret Anderson and Michelle Hagen.
Staff present: City Manager Aaron Palmquist, City Clerk Penny Moore, Public Works Director Keith White and Finance Officer Amanda Slawson.
Audience: Janet Cooley, Deputy Colleen Neubert, Ray Couchman, Renee Couchman, Bill Kelly, Kim Keel, and Barb Huwe.
Mayor Heath asked everyone to stand for the Pledge of Allegiance.
2. Mayor’s Comments
Mayor Heath and the City Manager Palmquist attended the League of Oregon Small Cities Support Network at the Sage Center in Boardman January 15, 2014. The focus was about Entrepreneurship.
Mayor Heath asked City Manager Palmquist to provide the council information in regards to the city’s fiscal health and how the pre-budget is coming. Manager Palmquist stated that estimated the city was about 70% debt-to-income ratio. For the city to be healthy the ratio should be around 50%. Manger Palmquist stated that the budget outlook is not good but diligently working to Irrigon on a healthy financial glide path. Part of the process is that in taking the loan portions out of the water and sewer O&D Funds in July where they will go straight to debt funds. More money needs to be brought in for the water fund to sustain that glide path, instead of raising the water rates an estimated $10 a month. The manager is looking for other places to find the money. He says he does not recommend raising the water rates.
Councilor Matlack asked how that 70% versus 50% ratio is based. Manager Palmquist stated it is revenues versus debt. It’s in the audit, its actual not budgeted figures. Councilor Matlack asked if other audits were looked at for 50% ratio, how long has this been going on? Manager Palmquist said that the city has moved resources from the operating costs to meet the debt obligation; this has been going on for several years. This was recently and clearly noted when the utility billing allocations were separated.
Mayor Heath noted to the council that they may want to consider an outside consultant. An outside consultant would help the city fill in missing links and give management recommendations to strengthen fiscal areas. Mayor Heath asked council to hold discussion until item 13 on the agenda.
Mayor Heath announced that the Irrigon Sr/Jr High School Knight’s 7th Annual Dinner & Auction will be held on March 15, 2014. You may wish to contribute monetarily or donate items for their Silent Auction.
3. *Consent Agenda
Councilor Theisen asked Public Works Director Keith White about his report noting less water was pumped this year 5.2 million gallons compared to last year 7.5 million gallons pumped. Director White stated that he has seen less water used, not sure if it is rate related, or tied with the reservoir being flushed more last year than this year.
It was moved by Councilor Anderson and seconded by Councilor Hagen to approve and accept the Consent Agenda with all items as presented.
a. Approval of Minutes – November 19, 2013
b. Staff Reports
i. Public Works
ii. Finance Officer
iii City Manager
c. Accounts Payable
e. Morrow County Sheriff Report
The motion passed unanimously.
4. Public Comment
Citizen Barb Huwe asked about the Morrow County Corrections cost. Manager Palmquist estimated the highest month was $400, on the average $200 a month. Councilor Matlack said that a full crew is 5 or more is $200 and a half crew of less than five is $100. This helps clean up the community while partnering with Morrow County. In the long run it keeps expenses down.
5. Public Hearing – Ordinance No. 222-14 “Regulating Truck Routes in Irrigon”
Mayor Heath stating that this ordinance is for regulating activities of trucks over certain roads within the city limits and providing for a penalty for violations. Mayor Heath opened the public hearing at 6:37 p.m. The mayor asked for any public comments. Councilor Sorenson asked what the gross weight is. The answer was 26,000 pounds.
Mayor Heath closed the public hearing which was in deliberation at 6:50 p.m. with no public comment provided.
The current truck routes are Hwy 730, SE Fifteenth Street, SE Division Street, and the first 120 feet South of Hwy 730 on SE First Street up to Bake’s parking lot. The ordinance read in section 4 SE Fourteenth Street, the Council asked for a correction to read Fifteenth Street.
6. * Deliberation – Ordinance No. 222-14 “Regulating Truck Routes in Irrigon”
Mayor Heath asked if the Council wish to adopt Ordinance No. 222-14. Councilor Matlack discussed the weight limit of 26,000 pounds and a commercial truck tractor which would be well below the limit and/or a flatbed tractor, along with large motor homes. Councilor Matlack asked about the route of SE Division delivery trucks going to the schools, would they come out the way they came in or go over to S First Street. Manager Palmquist said yes, they are not to use S First Street. However, deliveries are allowed. Section 2,a,iii. reads; “Commercial trucks may be permitted and operated on roads and streets not designated as truck routes under Section 1 as follows: For the operation of commercial vehicles involved in picking up or discharging goods at a business establishment or residence in the City from a non-designated street/route.”
It was moved by Councilor Hagen and seconded by Councilor Sorenson to adopt Ordinance 222-14 in regulating Truck Routes for safety and street preservation in Irrigon with the corrections. The motion passed unanimously.
7. * Resolution 14-01 “Review and Reauthorization of Reserve Funds”
Mayor Heath stated that this resolution is to review and reauthorize reserve funds, this is required to be reviewed every 10 years. Manager Palmquist stated that water equipment reserve fund #67 needed to be added to the resolution.
It was moved by Councilor Anderson and seconded by Councilor Matlack to approve the review of all existing reserve funds and re-authorize with correction of adding Equipment Reserve Fund #67. The motion passed unanimously.
8. Public Hearing – Ordinance No. 223-14 “Alley Vacations for Portions of Block 40 Adjacent Fire Department”
Mayor Heath opened the public hearing at 6:57 p.m. for Ordinance No 223-14, for Alley Vacations for portions of Block 40 adjacent to the Fire Department. The mayor asked for any public comments. Manager Palmquist stated for the record that the Fire Board does unanimously supports this and adjacent residents. The mayor asked if there was any reason to hold this public hearing open. There were no comments.
The mayor closed the public hearing at 6:59 p.m. with no further public input.
9. * Deliberation – Ordinance No. 223-14 “Alley Vacations for Portions of Block 40 Adjacent Fire Department”
Manager Palmquist expressed to the council with the understanding that the Fire Department will work with adjacent owners to the fire station to get quick claim deeds to their portions of the alley to the fire department.
It was moved by Councilor Hagen and seconded by Councilor Strong to adopt Ordinance No. 223-14 in vacating the specified alley ways for portions of Block 40 adjacent to Irrigon Fire Department and acknowledging that adjacent property owners deed portions to the fire department. The motion passed unanimously.
10. * Planning Commission Appointment
Mayor Heath announced that the planning commission has a respective appointee, Mr. Bill Kelly.
It was moved by Councilor Theisen and seconded by Councilor Hagen to appoint Bill Kelly to the Irrigon Planning Commission. The motion passed unanimously.
Manager Palmquist administered the oath of office to Bill Kelly to serve on the Irrigon Planning Commission.
11. *Janitorial Contract Termination
Manager Palmquist stated that the staff is asking the council to terminate the janitorial contract with Royer’s Janitorial Service. There is a current employee that could do the job at an estimated saving of $300 per month.
It was moved by Councilor Hagen and seconded by Councilor Sorenson to terminate the janitorial contract, giving 30 day notice, saving the city resources, and assigning to current staff. The motion passed unanimously.
12. *Traffic Control/Information Signage
The mayor asked Public Works Director Keith White to update the council about the traffic control proposal. Mr. White provided drawings showing the placement of stop signs and information signs to be located on Thirteenth Street and N Main Ext. and Washington Avenue and Twelfth Street. Councilor Matlack commented that the road going to Twelfth Street should be a 4-way stop. The RV Park will have one additional stop sign at the entrance of the park.
It was moved by Councilor Sorenson and seconded by Councilor Anderson to authorize the placement and removal of signage as presented by staff with one additional stop sign. The motion passed unanimously.
13. Items for Future Council Meetings
Mayor Heath mentioned the Certificates of Occupancy for the RV Park and the library, the building and properties have been inspected and completed.
Mayor Heath asked the council for direction of the city manager investigating the costs associated with an outside CPA consultant.
It was moved by Councilor Sorenson and seconded by Councilor Anderson to authorize the city manager to come back to the next council meeting with cost associated with an outside CPA consultant. The motion passed unanimously.
Deputy Neubert stated that some citizens desire to have a low cost rabies vaccination clinic. She is researching for a mobile clinic to visit Irrigon.
Mayor Heath announced an executive session will be held at the end of the regular session on February 18, 2014
With no further business the meeting was adjourned.
Adjournment was a 7:27 p.m.