Irrigon City Council Meeting
February 18, 2014 – 6:00 PM
Irrigon City Hall – 500 NE Main Avenue
1. Call to Order, Roll Call and Pledge of Allegiance
Mayor Sam Heath called the meeting to order at 6:00 p.m.
Council members present: Daren Strong, Christine Sorenson, Sam Heath, Joe Theisen, Margaret Anderson and Michelle Hagen. Ken Matlack had excused absence.
Staff present: City Manager Aaron Palmquist, and City Clerk Penny Moore
Audience: Andrew Hermanns, Cecil Rock, Carla McLane, Lori Timmons, Layne Wolfmueller, Janet Cooley, Phyllis Danielson, Paul Danielson, and Barb Huwe.
Mayor Heath asked all to rise for the Pledge of Allegiance.
2. Mayor’s Comments
Mayor Heath noted that she had attended many meetings this past month; the IMAC breakfast held the last Saturday of the month, it was great and you cannot beat the price, a Bike/PED open house on January 30, attendance was low, plan on the presentation from Kittleson & Associates for adoption by the end of the fiscal year; senior lunches served every Monday at noon at Stokes Landing Senior Center; a FOIL meeting, which are planning for their baseball tournament; and the Irrigon Chamber of Commerce luncheons the second Wednesday of each month.
Mayor Heath thanked the City of Irrigon Public Works crew for the good job clearing the streets after the snowfall
Mayor Heath asked council for a motion to approve the Consent Agenda.
It was moved by Councilor Anderson and seconded by Councilor Sorenson to approve and accept the Consent Agenda with all items as presented.
a. Approval of Minutes – January 21, 2014
b. Staff Reports
i. Public Works
ii. Finance Officer
iii. City Manager
c. Accounts Payable
d. Morrow County Sheriff Report
The motion passed unanimously.
4. Public Comment – Maximum 5 minutes/person
Phyllis Danielson gave an update for the Irrigon Chamber of Commerce. A Leadership Council team has formed with twelve members. Scheduled events; a citizen recognition banquet is April 25, 2014; a Skateboard Tournament is in the works; Casino Night in November. A newsletter is being emailed to members. The chambers monthly luncheons are the second Wednesday of the month, with a guest speaker and a featured business. Membership is up to 53, contact the chamber (firstname.lastname@example.org) to join.
5. Pre-Disaster Mitigation Plan – Morrow County Planning Presentation
Morrow County Planning Director Carla McLane addressed the Natural Hazard Mitigation Plan. In 2006 the City of Irrigon adopted a resolution for a Pre-Disaster Mitigation Plan (PDMP) for natural hazards within our community. FEMA approved the current Morrow County PDMP December 15, 2006. This meeting is a required update. The criterion for involvement for the City of Irrigon is to have this plan in place before establishing the city’s emergency plan.
Action items from the 2006 plan were to provide backup power for sewage system lift stations, provide emergency backup for the City water system, and lessen wildfire and drought impacts. Discussed were hazard events in Irrigon in the last 7 years and asked what was missing. The community review was to review providing services to children, elderly, low income and businesses. There will be a wrap up in March.
Citizen Paul Danielson noted that there was a natural gas leak by AC Houghton, where would they be evacuated to? There’s a plan for the City; where to evacuate is a disaster event. Citizen Janet Cooley stated that when the power went out earlier this year, there was nowhere to go to get warm. Carla McLane specified to ID (Identify) where the weaknesses are.
6. * RFP Awarding for Assumption of Right of Way Cabling
City Manager Palmquist stated that Eastern Oregon Telecom (EOT) was the only company to respond. This is part of the process of moving forward in cleaning up the abandoned rights of ways as well as beginning the process to enter into a future franchise.
It was moved by Councilor Theisen and seconded by Councilor Hagen to accept Eastern Oregon Telecom (EOT) as the vendor of choice for the cabling within Irrigon’s Public Right of Way that was opened through a sealed proposal process on January 27, 2014. The motion passed unanimously.
7. * Resolution 14-02 “Agreement to Transfer Cable Assets”
Mayor Heath asked Council if there was a motion for Resolution 14-02. It was moved by Councilor Hagen and seconded by Councilor Strong to approve Resolution 14-02 in entering into an agreement with EOT to transfer cable assets in the right of way and begin the process of a larger franchise with EOT for telecommunication services. The motion passed unanimously. Manager Palmquist said that the future franchise will be another way of offering a service to the members of our community.
8. Ordinance No. 224-14 “Century Link Franchise”
Mayor Heath stated that Ordinance No. 224-14 is for information only. Manager Palmquist read page 4 of the ordinance stating that when required by City ordinance franchisee shall install new telecommunications facilities underground in new development area unless the city specifically permits attachments to utility poles or other aboveground facilities, provided, however, no entity with existing attachments to utility poles shall be required to install new or existing facilities underground.
9. * Budget Committee Appointments
Mayor Heath stated that there are 6 members of the community to appoint to the 2014-2015 Budget Committee. Those members are: Martin Brown; Andrew Hermanns; Merv Hussey; Janet Cooley; Alan Carnahan; and Luke Maynard, with one vacancy.
It was moved by Councilor Theisen and seconded by Councilor Anderson to authorize the appointment of the six (6) individuals to the Irrigon Budget Committee as presented. The motion passed unanimously.
10. * Third Party CPA Consultant Agreement
Mayor Heath asked Councilor Sorenson to present her report. Councilor Sorenson stated that this report regards the financial picture and working with an independent CPA that is used to working with government entities. She recommends Barnett & Moro’s CPA Richard Stoddard who is willing to assist in providing a review of the City’s financials and make recommendations.
It was moved by Councilor Anderson and seconded by Councilor Hagen to approve the third party CPA consultant agreement with Barnett & Moro as presented. Motion passed unanimously.
11. Spring Clean-up “Information Only”
Manager Palmquist mentioned that Sanitary Disposal will have a spring clean-up the week of April 1 through April 7, 2014. Manager Palmquist will be putting together a letter that will provide options to maintain trash removal throughout the year. The City code specifies trash/garbage is to be removed once every seven days.
12. Construction Update “Information Only”
Manager Palmquist stated that in building relationships, the Port of Morrow (POM) will construct the sidewalks on the east side of Division Street in April 2014. A separate project is a large shared parking lot that will be constructed after the sidewalks are completed. There will be a reduction of shrubs and trees from the first draft, however, the lot will still look nice.
13. Items for Future Council Meetings
There was a brief discussion on the corner of Columbia and Third Street stop sign and First Street trees that need to be removed.
With no further business the meeting was adjourned.
Adjournment was a 7:27 p.m.
Minutes were prepared by: Penny Moore