September 17, 2013 City Council Meeting Minutes

 

Minutes

Irrigon City Council Meeting

September 17, 2013 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

    

  

1.           Call to Order and Roll Call

 

Mayor Pro Tem Sam Heath called the meeting to order at 6:02 p.m.

 

Council members present: Christine Sorenson, Ken Matlack, Sam Heath, Joe Theisen, Michelle Hagen and Margaret Anderson.  Mayor David Burns was absent.

 

Staff present: City Manager Aaron Palmquist, City Clerk Penny Moore, Public Works Director Keith White and Finance Officer Amanda Slawson.

 

Audience: Matt Hughart, Matt Arnold, Bill Kelly, Trena Moore, Phyllis Danielson, Barb Huwe, Wayne Huwe and Linda Skendzel.

 

Mayor Pro Tem Heath asked everyone to stand for the Pledge of Allegiance.

 

2.           Mayor’s Comments

 

City Manager Aaron Palmquist was asked by Mayor Pro Tem Heath to read David Burns resignation: 

 

“Dear Irrigon, It has been an honor and privilege to have been your mayor for the past five years. 

 The continued declining health of my father in Pendleton leaves me no choice but to resign as mayor effective today – September 17, 2013. 

 Best wishes to the staff, council and city in general. 

 Respectfully, David Burns”

 

It was the decision of the council to postpone filling the position of mayor for a month or two.  It was moved by Councilor Sorenson and seconded by Councilor Hagen to accept the Mayor’s letter of resignation.  The motion carried unanimously.

 

Council discussed honoring David Burns for his years of service.  Suggestions are to be sent to City Clerk Penny Moore

 

3.           *Consent Agenda

 

It was moved by Councilor Matlack and seconded by Councilor Hagen to approve the Consent Agenda with all items as presented.

 

                 a. Approval of Minutes – June 18, 2013

                  b. Staff Reports

                             i. Public Works

                            ii. Finance Officer

                           iii. City Manager

                  c. Accounts Payable

                  d. Correspondence

                  e. Morrow County Sheriff Report

 The motion carried unanimously.

 

Change in Agenda – The Irrigon Chamber of Commerce

 

4.           Irrigon Chamber of Commerce

 

The Irrigon Chamber of Commerce was here tonight to briefly share their new direction and efforts to energize and strengthen the Chamber and Irrigon.

 

Phyllis Danielson announced that the Chamber of Commerce in August was about to fold.  To keep the Chamber going, a new board was appointed: President, Phyllis Danielson; Vice President, Barb Huwe; Secretary, Julie Dick; and Treasurer, Christine Sorenson.

 

First on the agenda will be a membership drive, the monthly Chamber luncheon’s to start in October and a newsletter.  A leader’s committee has been form with Trena Moore, Barb Phillips, and Laurrie Blackman.

 

Public Hearing opened at 6:12 p.m. – There will be no vote at this time

 

5.           Ordinance No. 221-13; Regulating Recreational Vehicles

 

City Manager Palmquist read Ordinance 221-13 by title, an ordinance adding a new sub-section (J) to city code title 10, chapter 2 land use districts, section 10-2a6, regulating recreational vehicles, providing for a penalty for the violation thereof.

 

The city attorney and the planning commission have reviewed the ordinance and send their recommendations to the council.  Barb Huwe asked if the new ordinance would grandfather in the existing RV parks.  Manager Palmquist replied that the Oasis and the Oregon Trail RV parks would not be hindered.

 

Wayne Huwe stated that the Fire Chief Larry Burns has the code for propane tanks for RVs.

 

There was discussion on the sections of the ordinance and the language. The hearing remains open.

 

6.           *Emergency Plan – Re-set “Table Top”

 

Manager Palmquist gave an update to the Table Top Emergency Plan stating that the date(s) recommended might not be practicable.  Manager Palmquist recommended establishing a date and time that will best work for the event and participants. There will be a planning meeting on September 18, 2013 which can provide more information.

 

It was moved by Councilor Matlack and seconded by Councilor Theisen to change the exercise date giving the mayor pro tem and manager the ability to work out a date that is convenient, and bring back to the council for approval before the end of the fiscal year.  The motion carried unanimously.

 

7.           *2013 Audit Engagement Letter

 

Manager Palmquist stated that since the city spent over $500,000 in federal dollars, an A-1 audit needs to be performed.

It was moved by Councilor Theisen and seconded by Councilor Sorenson to accept the 2013 Audit Engagement Letter. The motion carried unanimously.

 

8.           *Resolution 13-10 Rescinding Sewer SDC and Connection Charges (Resolution 07-02)

 

Manager Palmquist was asked to read Resolution 13-10, a resolution rescinding City of Irrigon resolution 07-02 and reinstating sewer SDC and sewer connection charges for all connections as required under the current city code and ordinances.

 

Manager Palmquist explained that no sewer SDCs or connection fees could be charged for the new RV park and that there are six development plans under consideration.  Because of Resolution 07-02 which waived connecting the effluent sewer system to the conventional gravity sewer system resources will be lost and impact current budget figures.  The new resolution was drafted by the city attorney.

             

After discussion, it was moved by Councilor Matlack and seconded by Councilor Sorenson to approve Resolution 13-10 rescinding sewer SDC and connection charges (Resolution 07-02).  The motion carried unanimously.

 

9.           *Bike/Pedestrian Grant Update – Kittleson & Associates, Inc.

 

Matt Hughart from Kittleson & Associates, Inc. gave an update to the ODOT/TGM Bike/Pedestrian Stakeholder meeting.  Mr. Hughart stated that over the next 9 or 10 months they will be collecting data for the future plan to provide improvements to the pedestrian and bicycle development between the schools and the Heritage Trail. 

 

10.         *Parking Lot – Update/Information

 

Public Works Director Keith White stated the library parking lot drawings and contract document packets have gone out for quotes.  The plan is to have the project completed by November; otherwise winter will hold it off until next spring.

 

11.         Public Comment

 

Barb Huwe stated that she has been uplifted as a member of this community as of late is the generation of  positivity that seem to be going around and she likes the comments she is hearing. She stated that she is very pleased with Sam Heath’s performance and she would like to see her as mayor. Sam Heath is doing an excellent job.

 

Bill Kelly noted that the shed across the street from his residence is falling in and the doors are open and the house is not far from collapsing.  Manager Palmquist stated that there is a process that the building would have to go through and come before the city council for abatement of a dangerous building.

 

12.         Additional Discussion

             

Councilor Matlack stated that he had talked to Don Eppenbach about the Desert Lawn Cemetery District and the sale of the old backhoe, that the city owns and the selling price, to the district.

 

There was a discussion and it was determined to have the Desert Lawn Cemetery District give the city a counter offer to the selling price.

 

Adjournment was a 7:24 p.m.

 

 

Next Regular Meeting Date – October 15, 2013

 

 

 

        SIGNED:                                                                        ATTEST:

 

 

 

     Sam Heath, Mayor Pro Tem                                      Aaron Palmquist, City Manager

 

 

 

 

September 17, 2013 City Council Meeting Agenda w/council packet

 

 

 

AGENDA

Irrigon City Council Meeting

September 17, 2013 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

    

 

 

1.  Call to Order/Roll Call

 

2.  Mayor’s Comments

 

3.* Consent Agenda (The Consent Agenda allows the Council to approve all items together without   discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

a. Approval of Minutes – August 20, 2013

b. Staff Reports

i.   Public Works

ii.  Finance Officer

iii. City Manager

c. Accounts Payable

d. Correspondence

e. Morrow County Sheriff Report

 

4.           Public Hearing:  Ordinance No. 221-13; Regulating Recreational Vehicles

 

5.        * Emergency Plan – Re-set “Table Top”

 

6.        * 2013 Audit Engagement Letter

 

7.        * Resolution 13-10 Rescinding Sewer SDC and Connection Charges (Resolution 07-02)

 

8.        * Bike/Pedestrian Grant Update – Kittleson & Associates, Inc.

 

9.        * Parking Lot – Update/Information

 

10.      * Public Comment – Maximum 5 minutes/person

This is the time provided for individuals wishing to address the Council, at their discretion, regarding issues that are not already on the agenda. Please sign-up on the clipboard.

 

11.       Additional Discussion

 

Adjournment

 

Next Regular Meeting Date – October 15, 2013

 

* Denotes a motion and vote required.

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable. A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

 Entire Council Packet Contents : Council Packet 9 17 13

Bike Tour & Bike / Pedestrian Stakeholder Meetings and Presentation with Kittelson and Associates, Inc

September 3, 2013 Planning Commission Meeting Minutes

 

 

Irrigon Planning Commission

Minutes

September 3, 2013 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

 

  1. Call to Order and Roll Call

 

Chair Foster Carroll called the meeting to order at 6 p.m.

 

Planning Commission members present were:  Foster Carroll, Bill Earle and Luke Maynard.

 

Staff present: City Manager Aaron Palmquist and City Clerk Penny Moore

 

Audience:  Alan Carnahan and Patti Burres

 

It was acknowledged that Margaret Anderson resigned from the Planning Commission after being appointed to the Irrigon City Council August 20, 2013.

 

  1. Approve Minutes from the August 6, 2013 Planning Commission Meeting

 

Commissioner Earle moved to approve the minutes for August 6, 2013.  Commissioner Maynard seconded.   Motion passed unanimously.

 

  1. Oath of Office – Wesley “Alan” Carnahan

 

Alan Carnahan was accepted and appointed to the Planning Commission August 20, 2013 during the city council meeting.

 

City Manager Palmquist issued the oath of office to Commissioner Carnahan.

 

Public Hearing – Statement to Applicant and Audience

 

Chair Carroll opened the public hearing at 6:04 with City Manager Aaron Palmquist reading the Statement to the Applicant and Audience. (Attached)

  1. Public Hearing –Replat, Alan Carnahan

 

Property owner Alan Carnahan has requested a replat for map location 5N26 24DD, tax lots 3001 and 3002, into one lot.

 

Chair Carroll asked the record to show that there was no testimony against or by the applicant.

 

Public Hearing closed at 6:10 p.m.

 

  1. Planning Commission Decision- Replat, Alan Carnahan

Manager Palmquist asked the Commissioners if they needed to declare any ex parte contacts concerning the application.  The commissioners stated no with the exception of conflict of interest with Commissioner Carnahan, he recused himself. 

Chair Carroll read the staff report for the Carnahan Replat, staff recommends approval.

 

Commission Earle moved to approve the Replat for Alan Carnahan. Commission Maynard seconded.   Motion passed unanimously.

 

  1. An Ordinance (221-13) Review, Adding New Sub-Section to City Code

 

There was discussion on the proposed regulations for propane tanks for RV being limited to two (2) tanks. The commission added language recommendations to Ordinance 221-13 for the city council to review for approval.

 

Another concern discussed was the two (2) vehicles per space limitation to clarify overflow parking if needed. Also repair and maintenance to vehicles and/or RV’s limited to light maintenance.

 

Commissioner Earle moved to forward changes made to Ordinance 221-13 with recommendation for adoption to the city council.  Commission Maynard seconded.   Motion passed unanimously.

 

  1. Additional Discussion

 

There was discussion to consider no trucks allowed on city streets with the exception of delivery, garbage, construction trucks, school buses, etc. 

 

Chair Carroll commented on the trouble with the intersection at Hwy 730 & Third Street, the intersection at Columbia & Third Street and the right turn lane to Columbia Lane.

 

Manager Palmquist noted that ODOT TGM Grant will have the consultants in Irrigon the 17th & 18th of September for a bike pedestrian path to connect schools and the Heritage.

 

Chair Carroll adjourned the meeting at 7:25 p.m.

 

 

September 3, 2013 Planning Commission Meeting Agenda

 

 

Irrigon Planning Commission

Agenda

September 3, 2013 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

 

  1. Call to Order and Roll Call

 

  1. Approve Minutes from the August 6, 2013 Planning Commission Meeting

 

  1. Oath of Office – Wesley “Alan” Carnahan

 

Public Hearing – Statement to Applicant and Audience

      

  1. Open Public Hearing –Replat, Alan Carnahan

 

Close Public Hearing

 

  1. Planning Commission Decision- Replat, Alan Carnahan

 

  1. An Ordinance (221-13) Review, Adding New Sub-Section to City Code

 

  1. Additional Discussion

v  Trucks on City Streets

v  Truck routes

v  Intersection at Hwy 730 & Third Street

v  Intersection at Columbia Lane & Third Street

 

 

Adjournment:

 

 

Next Regular Meeting: City of Irrigon Planning Commission – October 1, 2013

All meetings begin at 6:00 p.m.

 

August 20, 2013 City Council Meeting Minutes

                                                                     

 

Minutes

Irrigon City Council Meeting

August 20, 2013 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

1.                Call to Order/Roll Call

 Mayor David Burns called the regular meeting to order at 6 p.m.  The mayor asked everyone to join him in the Pledge of Allegiance.

 Council members present: Christine Sorenson, Ken Matlack, David Burns, Sam Heath, Joe Theisen, and Michelle Hagen.  There was a quorum.

Staff present:  Aaron Palmquist, Keith White, and Amanda Slawson.

Audience:  Robert Hall, Bill Kelly, Patti Burres, John Garlitz, Deputy Colleen Neubert, Margaret Anderson and James Anderson.

2.           Mayor’s Comments

The mayor stated that he attended the Oregon Mayors Association Summer Conference in Corvallis July 25-27, 2013 (he wore his Duck’s ball cap).   Next year’s conference will be in Pendleton.

Mayor Burns also stated that he introduced Senator Merkley at the Irrigon Town Hall meeting at the Irrigon High School August 8, 2013.  The Senator was interested in what was on the agenda for the City of Irrigon and Irrigon’s needs.

3.          *Consent Agenda

Councilor Theisen noted that the July 16, 2013 minutes had two typos and asked that they be corrected.

A question was raised on the repair made to the reservoir leak. Public Works Director Keith White explained that the leak was repaired by a representative from Fusion Storage Tanks and the company will return in September for a full inspection. There were no further concerns on the issue.

It was moved by Councilor Matlack and seconded by Councilor Theisen to accept the minutes as corrected.

Councilor Matlack commented on a code issue of an abandoned manufactured home.  The work crew came in and cleaned up.

It was moved by Councilor Hagen and seconded by Councilor Sorenson to accept the Consent Agenda with corrections as noted. 

                 a. Approval of Minutes – July 16, 2013

                  b. Resignation of Thomas Roberts from Planning Commission

                  c. Staff Reports

                             i. Public Works

                            ii. Finance Officer

                           iii. City Manager

                  d. Accounts Payable

                  e. Correspondence

                  f. Morrow County Sheriff Report

The motion carried unanimously.

4.           Public Hearing: Ordinance No. 220-13; Amending Irrigon Development Code Permitting De Novo Review

The public hearing was opened at 6:20 p.m. with City Manager Aaron Palmquist reading the Ordinance by title. 

The public hearing closed at 6:22 p.m.

No public comments.

5.        * Ordinance No. 220-13; Amending Irrigon Development Code Permitting De Novo Review by City Council

There was discussion on Ordinance 220-13 that the city council requests to be involved in certain Land Use decisions from the planning commission that are Type II and Type III decisions.

It was moved by Councilor Sorenson and seconded by Councilor Theisen to adopt Ordinance 220-13 amending Irrigon Development Code permitting De Novo review by City Council.  The motion carried unanimously.

6.        * Alan Carnahan for Planning Commission

Alan Carnahan (Winter Hawk Construction) was not present; however, he has volunteered to be on the planning commission.

It was moved by Councilor Heath and seconded by Councilor Sorenson to appoint Alan Carnahan to the Irrigon Planning Commission effective August 21, 2013.  The motion carried unanimously.

7.        * Irrigon Cheerleader Squad – Sponsorship/Donation

No cheerleaders were present.

The City Council discussed the request for donations or sponsorship and to set a limit as to how this could work in the future.  The council recommendations were an overall dollar amount, a set limit per request and staff to develop a list of requirements. A budgeted line item will be placed in next year’s budget.                       

There was no action taken.

8.        * OLCC License Renewals

The renewing licenses for review will expire on 9/30/2013.

It was moved by Councilor Hagen and seconded by Councilor Theisen to approve the OLCC license renewals as submitted. The motion carried unanimously.

9.        * 2012 Septic Conversion Project – Notice of Final Acceptance                   

The 2012 Septic Conversion Project work has been completed between the City of Irrigon and Tapani Underground, Inc.  The project has stayed well within budget.   

It was moved by Councilor Sorenson and seconded by Councilor Matlack to accept 2012 Septic Conversion Project and making notice of final acceptance with Tapani Underground, Inc. and holding any retain age pursuant to ORS 279.C.845

10.      * Margaret Anderson for City Council and Council Vacancies

There were various questions asked of Margaret Anderson and why she desired to be on the city council and what she would bring to the table. 

Mayor Burns stated the importance of being on the city council and for it to be taken seriously.  The mayor commented that some concern about a study request from a citizen, involving a great deal of time and cost to create, has caused a disclaimer to be placed on all future agendas, (i.e., a written request to city council with a cost for such public documents).

Councilor Hagen asked for Mrs. Anderson reason for wanting to be on council. She answered that she would like to get more Irrigon citizens involved in city government, to attending city council meetings to stay in the community. 

Mayor Burns noted that on the web-site is a project listing showing what the city has done since 2005 and how much grant money, loan money, and what was donated. Only 11% of the money came from the citizens of Irrigon.

Councilor Theisen stated that if she joins the council there will be criticism, especially on the water and sewer rates, and the bonds and loans that have to be paid.

Councilor Hagen noted that you can’t please everyone and there will be criticism from the citizens and council members need to know the city issues and be able to make fair decisions. Mrs. Anderson said that she can deal with criticism and she will have her own opinions on matters.

Councilor Matlack stated that when being considered for council there can’t be any room for anger or to have an agenda.  Mrs. Anderson stated she started coming to city council meeting when she first moved to Irrigon and her desire to be on council is not because of any past or current issues or matters.

It was moved by Councilor Hagen and seconded by Councilor Matlack to appoint Margaret Anderson to the City Council, filling the remaining term vacated by Kathy Simonis.  The motion carried unanimously.

City Manager Palmquist issued the Oath of Office to Margaret Anderson and she took a seat at the council table.

11.      * Desert Lawn Cemetery – Discussion/Direction

 City Manager Aaron Palmquist briefly presented the item with Public Works Director Keith White fielding questions.

It was moved by Councilor Theisen and seconded by Councilor Sorenson that city staff proceeds with the transferring of all actions to the Desert Lawn Cemetery District and the sale of the old backhoe that would be reasonable and equitable, as previously determined, to Desert Lawn Cemetery District.  The motion carried unanimously.

12.    * Hosting Various Meetings in Irrigon (Mayors & Managers; Morrow County Citizens Economic Task Force; Local Police Safety Coordinating Council; etc.)

It was moved by Councilor Heath and seconded by Councilor Sorenson to authorize and instruct city staff to host various meetings in Irrigon for purpose of showcasing our city and building stronger relationships across our region and with key stakeholders and agencies.  The motion carried unanimously.

13.       * Emergency Plan – November 12th “Table Top”

The council discussed a table top emergency chemical spill accident on Hwy 730 between a semi-truck and a school bus.  The council will work with Morrow County Undersheriff Steve Myren and OSP.

It was moved by Councilor Hagen and seconded by Councilor Sorenson to set November 12, 2013 for our Emergency Plan “Table Top” exercise with all related stakeholders.  The motion carried unanimously.

14.        Ordinance No. 221-13; Regulating Recreational Vehicles – Draft for Information & Council Input

There was much discussion on Ordinance No. 221-13 regarding RV vehicles and their use and placement.  The council made several recommendations and changes to be incorporated and sent back to the planning commission for their recommendations.

15.         Public Comment – Maximum 5 minutes/person           

Christine Sorenson stated that when a citizen voices their opinions to the council, the council does listen to their comments and concerns, it does make a difference.  She noted how she as a citizen, assisted with the hiring of the new city manager and it only cost $1500 compared to over $10,000 that could have taken place.

There were various comments and discussions around the RV ordinance and proposal.  The mayor suggested that a letter with comments and/or concerns be sent to the city council.

16.        Additional Discussion

Mayor Burns made an apology to the city council about his property on Hwy 730 and Eleventh Street.  He received a complaint and he is making an effort of cleaning up his property.  He mentioned his father’s health and the time it takes him away from Irrigon.  He will be evaluating over the next few weeks and making a decision by the end of the month of remaining as mayor.  If he has to choose between being a mayor, and being a son, he will choose being a son.  If he can’t be a full time mayor and has to give up his position, he has enjoyed being on the city council and being the mayor and feels that a lot has been accomplished for the city during his duration.

Adjournment was a 7:52 p.m.

 

  

 

 

        SIGNED:                                                                                     ATTEST:

 David Burns, Mayor                                                       Aaron Palmquist, City Manager

 

  

Next Regular Meeting Date – September 17, 2013

August 20, 2013 City Council Meeting Agenda

 

 

 

AGENDA

Irrigon City Council Meeting

August 20, 2013 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

    

 

 

1.                Call to Order/Roll Call

 

 

2.                Mayor’s Comments        

 

3.             * Consent Agenda (The Consent Agenda allows the Council to approve all items together without   discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

 

           a. Approval of Minutes – July 16, 2013

           b. Staff Reports

                  i.   Public Works

                  ii.  Finance Officer

                  iii. City Manager

              c. Accounts Payable

              d. Correspondence

              e. Morrow County Sheriff Report

              f.  Code Enforcement

 

4.           Public Hearing:  Ordinance No. 220-13; Amending Irrigon Development Code Permitting De Novo Review by City Council

 

5.        * Ordinance No. 220-13; Amending Irrigon Development Code Permitting De Novo Review by City Council

 

6.        * Alan Carnahan for Planning Commission

 

7.        * Irrigon Cheerleader Squad – Sponsorship/Donation

 

8.        * OLCC License Renewals

 

9.        * 2012 Septic Conversion Project – Notice of Final Acceptance                   

 

10.      * Margaret Anderson for City Council and Council Vacancies

 

11.      * Desert Lawn Cemetery – Discussion/Direction

 

12.      * Hosting Various Meetings in Irrigon (Mayors & Managers; Morrow County Citizens Economic Task Force; Local Police Safety Coordinating Council; etc.)

 

13.      * Emergency Plan – November 12th “Table Top”

 

14.      Ordinance No. 221-13; Regulating Recreational Vehicles – Draft for Information & Council Input

 

15.       Public Comment – Maximum 5 minutes/person             

This is the time provided for individuals wishing to address the Council, at their discretion, regarding issues that are not already on the agenda. Please sign-up on the clipboard.

 

16.      Additional Discussion

 

Adjournment

 

Next Regular Meeting Date – September 20, 2013

 

* Denotes a motion and vote required.

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

 

Records Requests:  The public may request documents for review, as legally applicable. A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

 

City Council Packet for 8-20-13

 

August 6, 2013 Planning Commission Meeting Minutes

 

Irrigon Planning Commission

Minutes

August 6, 2013 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

1.   Call to Order and Roll Call

Chair Carroll called the meeting to order at 6:12 p.m.

Planning Commission members present were: Foster Carroll, Bill Earle and Margaret Anderson. Luke Maynard was absent. 

Staff present: City Manager Aaron Palmquist and City Clerk Penny Moore

 Audience:  Sam Heath, Andrew Sorenson, Alan Carnahan and Patti Burres.

 2.   Approve Minutes from the July 2, 2013 Planning Commission Meeting

Commission Anderson moved to approve the minutes for July 2, 2013. Commission Earle seconded.   Motion passed unanimously.

Public Hearing – Statement to Applicant and Audience

Chair Carroll opened the public hearing at 6:13 with City Manager Aaron Palmquist reading the Statement to the Applicant and Audience. (Attached)

Manager Palmquist asked the Commissioners if they needed to declare any ex parte contacts concerning the application.  The commissioners stated no.

3.      Public Hearing – Subdivision Replat , Andrew & Christine Sorenson

Manager Palmquist read the staff report, staff recommends approval.  Chair Carroll asked the record to show that there was no testimony against or by the applicant.

4.      Public Hearing Withdrawn – Partition into Two Lots, Paul & Deborah Sherman

The partition application was withdrawn and accepted by the Commission.

Close Public Hearing at 6:20

5.      Planning Commission Decision- Subdivision Replat , Andrew & Christine Sorenson

Commissioner Anderson moved to approve the Subdivision Replat for Andrew & Christine Sorenson.  Commission Earle seconded.   Motion passed unanimously.

6.      An Ordinance No. 221-13 Adding a New Sub-Section (J) to City Code Title 10, Chapter 2 Land Use Districts, Section  10-2A6, Regulating Recreational Vehicles, Providing for a Penalty for the Violation Therefore

There was discussion on the draft of Ordinance 221-13 with added matters and limitations that will go to the city council for their review.

7.      Building Permit Activity – Review

For information only, no action required.

8.      Additional Discussion

Chair Carroll requested past tabled issues be put on the next agenda:  Trucks on city streets, truck routes, intersections Columbia & Hwy 730, and Third Street & Hwy 730.

Chair Carroll adjourned the meeting at 7:30 p.m.

           

 

Statement to be Read before Public Hearing

 

1a. the applicable approval criteria in Chapter 10 of the Irrigon City Code and associated standards apply to the application or appeal.

 

b. Testimony and evidence shall concern the approval criteria described in the staff report, or other criteria in the comprehensive plan or land use regulations that the person testifying believes to apply to the decision.

 

c.  Failure to raise an issue with sufficient detail to give the Planning Commission and the parties an opportunity to respond to the issue, means that no appeal may be made to the state land use board of appeals on that issue.

 

d. Before the conclusion of the initial evidentiary hearing, any participant may ask the planning commission for an opportunity to present additional relevant evidence or testimony that is within the scope of the hearing. The Planning Commission shall grant the request by scheduling a date to finish the hearing (a continuance) per City Code, or by leaving the record open for additional written evidence or testimony per City Code.

 

2. Continuance: If the planning commission grants a continuance, the completion of the hearing shall be continued to a date, time, and place at least seven (7) days after the date of the first evidentiary hearing. An opportunity shall be provided at the second hearing for persons to present and respond to new written evidence and oral testimony. If new written evidence is submitted at the second hearing, any person may request, before the conclusion of the second hearing, that the record be left open for at least seven (7) days, so that they can submit additional written evidence or testimony in response to the new written evidence.

 

3. Additional Evidence or Testimony: If the planning commission leaves the record open for additional written evidence or testimony, the record shall be left open for at least seven (7) days after the hearing. Any participant may ask the city in writing for an opportunity to respond to new evidence submitted during the period that the record was left open. If such a request is filed, the planning commission shall reopen the record.

 

a. When the planning commission reopens the record to admit new evidence or testimony, any person may raise new issues that relate to that new evidence or testimony.

 

b. An extension of the hearing or record granted pursuant to this subsection is subject to the limitations of Oregon Revised Statutes 227.178 (“120 day rule”), unless the continuance or extension is requested or agreed to by the applicant.

 

c. If requested by the applicant, the city shall allow the applicant at least seven (7) days after the record is closed to all other persons to submit final written arguments in support of the application, unless the applicant expressly waives this right. The applicant’s final submittal shall be part of the record but shall not include any new evidence.

 

d. The record shall contain all testimony and evidence that is submitted to the city and that the hearings body has not rejected.

 

e. In making its decision, the hearings body may take notice of facts not in the hearing record (e.g., local, state, or federal regulations; previous city decisions; case law; staff reports). The review authority must announce its intention to take notice of such facts in its deliberations, and allow persons who previously participated in the hearing to request the hearing record be reopened, if necessary, to present evidence concerning the noticed facts.

 

f. The review authority shall retain custody of the record until the city issues a final decision

 

August 6, 2013 Planning Commission Agenda

 

Irrigon Planning Commission

Agenda

August 6, 2013 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 1.   Call to Order and Roll Call

 2.   Approve Minutes from the July 2, 2013 Planning Commission Meeting

 

Public Hearing – Statement to Applicant and Audience

 

3.      Open Public Hearing – Subdivision Replat , Andrew & Christine Sorenson

 

4.      Public Hearing Withdrawn – Partition into Two Lots, Paul & Deborah Sherman

 

Close Public Hearing

 5.      Planning Commission Decision- Subdivision Replat , Andrew & Christine Sorenson

 6.      An Ordinance (221-13) Review, Adding New Sub-Section to City Code

 7.      Building Permit Activity – Review

 8.      Additional Discussion

 

 

Adjournment:

 

Next Regular Meeting: City ofIrrigonPlanning Commission – September 3, 2013

All meetings begin at 6:00 p.m.

 August 8, 2013 Planning Commission Meeting Packet

Eastern Oregon Health Fair August 24th