PUBLIC NOTICE Morrow County Hearing

THE MORROW COUNTY COURT AND THE CITIES OF BOARDMAN, HEPPNER, IONE, AND IRRIGON, AND THE TOWN OF LEXINGTON will hold hearings of public interest on Tuesday, April 8, 2014 at 6:30 p.m. at the Heppner City Hall in Heppner, Oregon, and Thursday, April 10, 2014, at 6:30 p.m. at the Port of Morrow Riverfront Center in Boardman, Oregon.

To be considered by Morrow County and the Cities of Boardman, Heppner, Ione and Irrigon and the Town of Lexington is a moratorium that would prohibit any person from establishing, operating or conducting the business of a medical marijuana facility in Morrow County or any of its incorporated Cities and Town. Senate Bill 1531 allows communities to adopt an ordinance enacting a moratorium on the operation of registered medical marijuana facilities until May 1, 2015, if the moratorium is enacted no later than May 1, 2014. Final decisions and appropriate action based on the needs of each jurisdiction will be taken by each of the parties at their next regularly scheduled meetings prior to May 1, 2014.

Opportunity to voice support or opposition to the above proposal or to ask questions will be provided. Failure to raise an issue in person or by letter or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue precludes the decision maker an opportunity to respond. Copies of the staff report and all relevant documents will be available after March 31, 2014. For more information, please contact the Planning Department at 541-922-4624 or 541-676-9061, extension 5506.

DATED this 19th day of March, 2014

MORROW COUNTY PLANNING DEPARTMENT

Published: March 19, 2014

 

NOTICE OF CITY OF IRRIGON BUDGET COMMITTEE MEETING

A public meeting of the Budget Committee of the City of Irrigon, Morrow County, State of Oregon, to discuss the budget for the fiscal year July 1, 2014 to June 30, 2015, will be held at the Irrigon City Hall 500 NE Main Ave, Irrigon, OR 97844. The meeting will take place on April 22, 2014 at 6:00 pm.  The purpose of the meeting is to receive the budget message.  This is a public meeting where deliberation of the Budget Committee will take place.  An additional, separate meeting of the Budget Committee will be held to take public comment.  Any person may appear at that meeting and discuss the proposed programs with the Budget Committee.  The meeting for public comment will be on May 13, 2014 at 6:00 pm at the Irrigon City Hall 500 NE Main Ave, Irrigon, OR 97844.  A copy of the budget document may be inspected or obtained on or after April 16, 2014 the Irrigon City Hall 500 NE Main Ave, Irrigon, OR 97844, between the hours of 8:00 am and 5:00 pm

Agenda for April 8, 2014 Joint Workshop with City Council and Planning Commission

 

 

Irrigon City Council

and

Irrigon Planning Commission

 

 Agenda Joint Workshop

 April 8, 2014 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

 

  1. Call to Order and Roll Call

 

 

  1. Joint TGM Bike/PED Workshop with Kittleson & Associates Consultants

 

 

 

 

Adjournment:

 

 

Next Regular Meeting: City of Irrigon Planning Commission – May 6, 2014

All meetings begin at 6:00 p.m.

 

Minutes for March 4, 2014 Planning Commission Meeting

 

Irrigon Planning Commission

Minutes

March 4, 2014 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

1.  Call to Order and Roll Call

 

Secretary Maynard called the meeting to order at 6 p.m.

 

Planning Commission members present were:  Bill Kelly, Alan Carnahan, Luke Maynard and Bill Earle. Commissioner Foster Carroll was not in attendance.

 

Staff present: City Manager Aaron Palmquist, and City Clerk Penny Moore.

 

Audience:  Carrie Krick.

 

2.  Approve Minutes from the February 4, 2014 Planning Commission Meetings

 

Commissioner Maynard asked if there were any corrections to the February 4, 2014 minutes.

 

It was moved by Commissioner Earle and seconded by Commissioner Carnahan to approve the February 4, 2014. Vote was taken and motion carried.

 

Public Hearing – Statement to Applicant and Audience

Commissioner Maynard opened the public hearing at 6:05 with City Manager Aaron Palmquist reading the Statement to the Applicant and Audience. (Attached)  Manager Palmquist asked the Commissioners if they needed to declare any ex parte contacts or any conflict of interest concerning the application.  The commissioners stated no with the exception of conflict of interest with Commissioner Carnahan, he recused himself and took a seat in the audience. 

3.  Public Hearing – Condition Use Permit

Manager Palmquist read the staff report for the Carnahan Condition Use Permit, staff recommended:  Approval of a conditional use permit for the use as a Major Home Business that meets City Code, any additional Planning Commission’s conditions of approval, and specifically:  1) The applicant provide a narrative regarding the Home Business, to include hours of operation, potential number of vehicle uses, and designated parking area with estimated weekly trips.  2) The applicant shall provide proposed landscaping and future pedestrian amenities for long-term enhancements, such as walkways/sidewalks and location of signage, according to City Code. 3) Accessory buildings conform to current structural façade elements, material, and colors as reasonably feasible.

Citizen Alan Carnahan stated that the studio is 30X50 and the storage for his Winter Hawk Construction is 20X24.  His hours of operation are 1 (one) hour 5-6 p.m. Monday through Friday.  There are 10 spaces for parking and a lot on N Sixth Street and Oregon 85X120 for overflow.  There will be simple landscaping along the front running east to west and ferns.   The building is stick built.

Mr. Carnahan would like to see a 5K race for the Watermelon Festival in the future.

Commissioner Maynard asked if there were any public comment from the audience.  There was none.

Commissioner Maynard asked how the park lot would be finished. Mr. Carnahan stated gravel.

For Public Record, at this time a letter from Samie Griffin was presented: Dated February 28, 2014 to the Planning Commission; I am writing about the new business which is coming by my tow 25’ lots with my will water on them.  One concern I have is with the parking.  There is a possibility of a large growth of puncher vines.  I would like to know will the property owner or the city be taking care of the problem?  Also if heavy equipment is used in the alley way (my personal waterline) comes down that route.  If my waterline is compromised in any way I would like a promise of repair.  Thank you Samie Griffin, I live on the corner of Fifth & Oregon and I maintain around my property and alley way for weed control of puncher vines, etc.  The commission found her concerns not an issue; her water line will be addressed as a separate item.

Mr. Carnahan stated that he has met all the setback requirements.

Manager Palmquist requested that this hearing would be open for 7 (seven) more days for written comment only.

Public Hearing closed at 6:27 p.m.

4.  Deliberations – Public Hearing – Condition Use Permit

 Commissioner Maynard asked for comments; there were none.  It was moved by Commissioner Earle and seconded by Commissioner Kelly to approve the Condition Use Permit for Alan Carnahan’s Home Business and for the hearing to stay open for 7 (seven) more days for written comment only, to close Tuesday March 11, 2014 if there is no testimony against the permit.  Vote was taken and motion carried.

5.  TGM Bike/PED Grant Update

Manager Palmquist reviewed the City of Irrigon Downtown Development Streetscape and US 730 Streetscape Plan along with the City of Irrigon Transportation System Plan requesting the Commissioners to pay attention to the details and the language used.  Manager Palmquist offered previous emails from ODOT for the Commissions to review.

Next month the April 1, 2014 Planning Commission Meeting is canceled, to allow for a joint Work Session Meeting April 8, 2014 with City Council to hear presentations by Kittleson & Associates Consultant Matt Hughart and Cheryl Jarvis-Smith.

There was discussion on the curbs, gutters and mediums              with images of the proposed Downtown Development Streetscape Plan.  Also discussed was a side path on one side of a road and a bike lane on the opposite side of the street.  A 10’ side path combining bicycles and pedestrians together on an asphalt surface was discussed as a better alternative.

 6.  Additional Discussion

 There was no further business. 

 The meeting was adjourned at 7:30 p.m.

 

             

 

Submitted by/

Penny Moore

City Clerk

 

 

 

 

 

 

 

 

 

 

City Council Meeting Minutes from February 18, 2014

                                                                 

 

Minutes

Irrigon City Council Meeting

February 18, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 1.  Call to Order, Roll Call and Pledge of Allegiance

 

Mayor Sam Heath called the meeting to order at 6:00 p.m.

 

Council members present: Daren Strong, Christine Sorenson, Sam Heath, Joe Theisen, Margaret Anderson and Michelle Hagen.  Ken Matlack had excused absence.

 

Staff present: City Manager Aaron Palmquist, and City Clerk Penny Moore

 

Audience: Andrew Hermanns, Cecil Rock, Carla McLane, Lori Timmons, Layne Wolfmueller, Janet Cooley, Phyllis Danielson, Paul Danielson, and Barb Huwe.

 

Mayor Heath asked all to rise for the Pledge of Allegiance.

 2.  Mayor’s Comments

Mayor Heath noted that she had attended many meetings this past month; the IMAC breakfast held the last Saturday of the month, it was great and you cannot beat the price, a  Bike/PED open house on January 30, attendance was low, plan on the presentation from Kittleson & Associates for adoption by the end of the fiscal year; senior lunches served every Monday at noon at Stokes Landing Senior Center; a FOIL meeting, which are planning for their baseball tournament; and the Irrigon Chamber of Commerce luncheons the second Wednesday of each month.

Mayor Heath thanked the City of Irrigon Public Works crew for the good job clearing the streets after the snowfall

Consent Agenda

Mayor Heath asked council for a motion to approve the Consent Agenda.

It was moved by Councilor Anderson and seconded by Councilor Sorenson to approve and accept the Consent Agenda with all items as presented.

         

               a. Approval of Minutes – January 21, 2014

              b. Staff Reports

                  i.   Public Works

                  ii. Finance Officer

                  iii. City Manager

              c. Accounts Payable

              d. Morrow County Sheriff Report

              e. Correspondence

 

           The motion passed unanimously.

 

4.      Public Comment – Maximum 5 minutes/person       

 

Phyllis Danielson gave an update for the Irrigon Chamber of Commerce.  A Leadership Council team has formed with twelve members. Scheduled events; a citizen recognition banquet is April 25, 2014; a Skateboard Tournament is in the works; Casino Night in November.  A newsletter is being emailed to members. The chambers monthly luncheons are the second Wednesday of the month, with a guest speaker and a featured business.  Membership is up to 53, contact the chamber (irrigonchamber@irrigonchamber.com) to join.

          

5.       Pre-Disaster Mitigation Plan – Morrow County Planning Presentation

 

Morrow County Planning Director Carla McLane addressed the Natural Hazard Mitigation Plan. In 2006 the City of Irrigon adopted a resolution for a Pre-Disaster Mitigation Plan (PDMP) for natural hazards within our community.  FEMA approved the current Morrow County PDMP December 15, 2006.  This meeting is a required update. The criterion for involvement for the City of Irrigon is to have this plan in place before establishing the city’s emergency plan.        

 

Action items from the 2006 plan were to provide backup power for sewage system lift stations, provide emergency backup for the City water system, and lessen wildfire and drought impacts. Discussed were hazard events in Irrigon in the last 7 years and asked what was missing.  The community review was to review providing services to children, elderly, low income and businesses. There will be a wrap up in March. 

 

Citizen Paul Danielson noted that there was a natural gas leak by AC Houghton, where would they be evacuated to?  There’s a plan for the City; where to evacuate is a disaster event.  Citizen Janet Cooley stated that when the power went out earlier this year, there was nowhere to go to get warm.  Carla McLane specified to ID (Identify) where the weaknesses are. 

 

6.        * RFP Awarding for Assumption of Right of Way Cabling

 

City Manager Palmquist stated that Eastern Oregon Telecom (EOT) was the only company to respond.  This is part of the process of moving forward in cleaning up the abandoned rights of ways as well as beginning the process to enter into a future franchise.

 

It was moved by Councilor Theisen and seconded by Councilor Hagen to accept Eastern Oregon Telecom (EOT) as the vendor of choice for the cabling within Irrigon’s Public Right of Way that was opened through a sealed proposal process on January 27, 2014.  The motion passed unanimously.

 

7.        * Resolution 14-02 “Agreement to Transfer Cable Assets”

 

Mayor Heath asked Council if there was a motion for Resolution 14-02.  It was moved by Councilor Hagen and seconded by Councilor Strong to approve Resolution 14-02 in entering into an agreement with EOT to transfer cable assets in the right of way and begin the process of a larger franchise with EOT for telecommunication services.  The motion passed unanimously.  Manager Palmquist said that the future franchise will be another way of offering a service to the members of our community. 

 

8.      Ordinance No. 224-14 “Century Link Franchise”

 

Mayor Heath stated that Ordinance No. 224-14 is for information only.  Manager Palmquist read page 4 of the ordinance stating that when required by City ordinance franchisee shall install new telecommunications facilities underground in new development area unless the city specifically permits attachments to utility poles or other aboveground facilities, provided, however, no entity with existing attachments to utility poles shall be required to install new or existing facilities underground. 

 

9.        * Budget Committee Appointments

Mayor Heath stated that there are 6 members of the community to appoint to the 2014-2015 Budget Committee.  Those members are:  Martin Brown; Andrew Hermanns; Merv Hussey; Janet Cooley; Alan Carnahan; and Luke Maynard, with one vacancy.

 

It was moved by Councilor Theisen and seconded by Councilor Anderson to authorize the appointment of the six (6) individuals to the Irrigon Budget Committee as presented.  The motion passed unanimously.

 

10.      * Third Party CPA Consultant Agreement

 

              Mayor Heath asked Councilor Sorenson to present her report.  Councilor Sorenson stated that this report regards the financial picture and working with an independent CPA that is used to working with government entities.  She recommends Barnett & Moro’s CPA Richard Stoddard who is willing to assist in providing a review of the City’s financials and make recommendations.

 

It was moved by Councilor Anderson and seconded by Councilor Hagen to approve the third party CPA consultant agreement with Barnett & Moro as presented. Motion passed unanimously.

 

11.     Spring Clean-up “Information Only”

 

Manager Palmquist mentioned that Sanitary Disposal will have a spring clean-up the week of April 1 through April 7, 2014.  Manager Palmquist will be putting together a letter that will provide options to maintain trash removal throughout the year.  The City code specifies trash/garbage is to be removed once every seven days.

 

12.     Construction Update “Information Only”

 

Manager Palmquist stated that in building relationships, the Port of Morrow (POM) will construct the sidewalks on the east side of Division Street in April 2014.  A separate project is a large shared parking lot that will be constructed after the sidewalks are completed.  There will be a reduction of shrubs and trees from the first draft, however, the lot will still look nice.

 

13.     Items for Future Council Meetings

 

There was a brief discussion on the corner of Columbia and Third Street stop sign and First Street trees that need to be removed. 

 

With no further business the meeting was adjourned.

 

Adjournment was a 7:27 p.m.

 

Minutes were prepared by:  Penny Moore

 

 

       

                    

 

March 18, 2014 City Council Agenda

                                                   

 

AGENDA

Irrigon City Council Meeting

March 18, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

1.              Call to Order/Pledge/Roll Call

2.              Mayor’s Comments

3.             * Consent Agenda (The Consent Agenda allows the Council to approve all items together without  discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

 

    a. Approval of Minutes – February 18, 2014

              b. Staff Reports

                  i.   Public Works

                  ii.  Finance Officer

                  iii. City Manager

              c. Accounts Payable

              d. Morrow County Sheriff Report

              e. Correspondence

 

4.       Public Comment – Maximum 5 minutes/person 

This is the time provided for individuals wishing to address the Council, at their discretion, regarding issues that are not    already on the agenda. Please sign-up on the clipboard.

 

5.        Oregon Bicycle and Pedestrian Plan Advisory Committee (Jerry Breazeale)

 

6.        * Resolution 14-03 “Transferring and Increasing Appropriations in the 2013-2014 Budget” (Staff)

 

7.        * Ordinance No. 224-14 “Century Link Franchise” (Staff)

 

8.        Draft IGA with OTLD and City – Information Only (Staff)

 

9.        Third Party CPA Consultant Update (Staff)

 

10.      Ordinance No. 225-14 “Flag Strip Dedication to Public Right of Way” (Staff)

 

11.     * Moratorium – Medical Marijuana Facilities

 

12.     Items for Future Council Meetings

 

 

Adjournment

 

Next Regular Meeting Date – April 15, 2014

 

* Denotes a motion and vote required.

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable. A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

Please click here March 18, 2014 for the city council packet for this meeting.

March 4, 2014 Plannining Commission Meeting

 

 

Irrigon Planning Commission

Agenda

March 4, 2014 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

 

1.  Call to Order and Roll Call

2.  Approve Minutes from the February 4, 2014 Planning Commission Meetings

3.  Public Hearing – Condition Use Permit-Alan Carnahan

4.  Deliberations – Public Hearing Replat – Alan Carnahan

5.  TGM Bike/PED Grant Update

6.   Additional Discussion

 

Adjournment:

 

 

Next Regular Meeting: City of Irrigon Planning Commission – April 1, 2014

All meetings begin at 6:00 p.m.

 

February 18, 2014 City Council Meeting Agenda

 

AGENDA

Irrigon City Council Meeting

February 18, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

1.              Call to Order/Pledge/Roll Call

 

2.              Mayor’s Comments

 

3.             * Consent Agenda (The Consent Agenda allows the Council to approve all items together without  discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

    a. Approval of Minutes – January 21, 2014

           b. Staff Reports

                  i.   Public Works

                  ii.  Finance Officer

                  iii. City Manager

              c. Accounts Payable

              d. Morrow County Sheriff Report

              e. Correspondence

 

4.           Public Comment – Maximum 5 minutes/person 

This is the time provided for individuals wishing to address the Council, at their discretion, regarding issues that are not already on the agenda. Please sign-up on the clipboard.

 

5.        PDMP – Morrow County Planning Presentation  (Carla McClain)

 

6.        * RFP Awarding for Assumption of Right of Way Cabling  (Staff)

 

7.        * Resolution 14-02 “Agreement  to Transfer Cable Assets”  (Staff)

 

8.        Ordinance No. 224-14 “Century Link Franchise”  (Staff)

 

9.        * Budget Committee Appointments  (Mayor)

 

10.       * Third Party CPA Consultant Agreement  (Christine)

 

11.      Spring Clean-up “Information Only”  (Staff)

 

12.       Construction Update “Information Only”  (Staff)

 

13.       Items for Future Council Meetings

 

Adjournment

 

Next Regular Meeting Date – March 18, 2014

 

* Denotes a motion and vote required.

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable. A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

Click here for the City Council Packet for 2-18-14 Meeting

January 21, 2014 City Council Meeting Minutes

 

Minutes

Irrigon City Council Meeting

January 21, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

 

1.           Call to Order, Roll Call and Pledge of Allegiance

 

Mayor Sam Heath called the meeting to order at 6:01 p.m.

 

Council members present: Ken Matlack, Daren Strong, Christine Sorenson, Sam Heath, Joe Theisen, Margaret Anderson and Michelle Hagen. 

 

Staff present: City Manager Aaron Palmquist, City Clerk Penny Moore, Public Works Director Keith White and Finance Officer Amanda Slawson.

 

Audience: Janet Cooley, Deputy Colleen Neubert, Ray Couchman, Renee Couchman, Bill Kelly, Kim Keel, and Barb Huwe.

 

              Mayor Heath asked everyone to stand for the Pledge of Allegiance.

 

2.           Mayor’s Comments

 

Mayor Heath and the City Manager Palmquist attended the League of Oregon Small Cities Support Network at the Sage Center in Boardman January 15, 2014.  The focus was about Entrepreneurship.

             

Mayor Heath asked City Manager Palmquist to provide the council information in regards to the city’s fiscal health and how the pre-budget is coming.  Manager Palmquist stated that estimated the city was about 70% debt-to-income ratio.  For the city to be healthy the ratio should be around 50%. Manger Palmquist stated that the budget outlook is not good but diligently working to Irrigon on a healthy financial glide path. Part of the process is that in taking the loan portions out of the water and sewer O&D Funds in July where they will go straight to debt funds.  More money needs to be brought in for the water fund to sustain that glide path, instead of raising the water rates an estimated $10 a month.  The manager is looking for other places to find the money.  He says he does not recommend raising the water rates.

 

Councilor Matlack asked how that 70% versus 50% ratio is based. Manager Palmquist stated it is revenues versus debt.  It’s in the audit, its actual not budgeted figures. Councilor Matlack asked if other audits were looked at for 50% ratio, how long has this been going on?  Manager Palmquist said that the city has moved resources from the operating costs to meet the debt obligation; this has been going on for several years.  This was recently and clearly noted when the utility billing allocations were separated.

 

Mayor Heath noted to the council that they may want to consider an outside consultant. An outside consultant would help the city fill in missing links and give management recommendations to strengthen fiscal areas.  Mayor Heath asked council to hold discussion until item 13 on the agenda.

 

Mayor Heath announced that the Irrigon Sr/Jr High School Knight’s 7th Annual Dinner & Auction will be held on March 15, 2014.  You may wish to contribute monetarily or donate items for their Silent Auction.

 

 

3.           *Consent Agenda

 

Councilor Theisen asked Public Works Director Keith White about his report noting less water was pumped this year 5.2 million gallons compared to last year 7.5 million gallons pumped.  Director White stated that he has seen less water used, not sure if it is rate related, or tied with the reservoir being flushed more last year than this year.

 

It was moved by Councilor Anderson and seconded by Councilor Hagen to approve and accept the Consent Agenda with all items as presented.

 

                 a. Approval of Minutes – November 19, 2013

                  b. Staff Reports

                             i. Public Works

                            ii. Finance Officer

                           iii City Manager

                  c. Accounts Payable

                  d. Correspondence

                  e. Morrow County Sheriff Report

 

              The motion passed unanimously.

 

4.           Public Comment

 

Citizen Barb Huwe asked about the Morrow County Corrections cost.  Manager Palmquist estimated the highest month was $400, on the average $200 a month.  Councilor Matlack said that a full crew is 5 or more is $200 and a half crew of less than five is $100.  This helps clean up the community while partnering with Morrow County.  In the long run it keeps expenses down.

 

5.           Public Hearing – Ordinance No.  222-14 “Regulating Truck Routes in Irrigon”

 

Mayor Heath stating that this ordinance is for regulating activities of trucks over certain roads within the city limits and providing for a penalty for violations.  Mayor Heath opened the public hearing at 6:37 p.m.  The mayor asked for any public comments. Councilor Sorenson asked what the gross weight is.  The answer was 26,000 pounds.

 

Mayor Heath closed the public hearing which was in deliberation at 6:50 p.m. with no public comment provided.

 

The current truck routes are Hwy 730, SE Fifteenth Street, SE Division Street, and the first 120 feet South of Hwy 730 on SE First Street up to Bake’s parking lot.  The ordinance read in section 4 SE Fourteenth Street, the Council asked for a correction to read Fifteenth Street. 

 

6.           * Deliberation – Ordinance No. 222-14 “Regulating Truck Routes in Irrigon”

 

Mayor Heath asked if the Council wish to adopt Ordinance No. 222-14.  Councilor Matlack discussed the weight limit of 26,000 pounds and a commercial truck tractor which would be well below the limit and/or a flatbed tractor, along with large motor homes. Councilor Matlack asked about the route of SE Division delivery trucks going to the schools, would they come out the way they came in or go over to S First Street.  Manager Palmquist said yes, they are not to use S First Street. However, deliveries are allowed.  Section 2,a,iii. reads; “Commercial trucks may be permitted and operated on roads and streets not designated as truck routes under Section 1 as follows: For the operation of commercial vehicles involved in picking up or discharging goods at a business establishment or residence in the City from a non-designated street/route.”

 

It was moved by Councilor Hagen and seconded by Councilor Sorenson to adopt Ordinance 222-14 in regulating Truck Routes for safety and street preservation in Irrigon with the corrections.    The motion passed unanimously.

 

7.           * Resolution 14-01 “Review and Reauthorization of Reserve Funds”

 

Mayor Heath stated that this resolution is to review and reauthorize reserve funds, this is required to be reviewed every 10 years.  Manager Palmquist stated that water equipment reserve fund #67 needed to be added to the resolution.

 

It was moved by Councilor Anderson and seconded by Councilor Matlack to approve the review of all existing reserve funds and re-authorize with correction of adding Equipment Reserve Fund #67.  The motion passed unanimously.

 

8.           Public Hearing – Ordinance No. 223-14 “Alley Vacations for Portions of Block 40 Adjacent Fire Department”

 

Mayor Heath opened the public hearing at 6:57 p.m. for Ordinance No 223-14, for Alley Vacations for portions of Block 40 adjacent to the Fire Department.  The mayor asked for any public comments.  Manager Palmquist stated for the record that the Fire Board does unanimously supports this and adjacent residents.  The mayor asked if there was any reason to hold this public hearing open. There were no comments.

 

The mayor closed the public hearing at 6:59 p.m. with no further public input.

 

9.           * Deliberation – Ordinance No. 223-14 “Alley Vacations for Portions of Block 40 Adjacent Fire Department”

 

Manager Palmquist expressed to the council with the understanding that the Fire Department will work with adjacent owners to the fire station to get quick claim deeds to their portions of the alley to the fire department. 

 

It was moved by Councilor Hagen and seconded by Councilor Strong to adopt Ordinance No. 223-14 in vacating the specified alley ways for portions of Block 40 adjacent to Irrigon Fire Department and acknowledging that adjacent property owners deed portions to the fire department.  The motion passed unanimously.

 

10.          * Planning Commission Appointment

 

Mayor Heath announced that the planning commission has a respective appointee, Mr. Bill Kelly.

 

It was moved by Councilor Theisen and seconded by Councilor Hagen to appoint Bill Kelly to the Irrigon Planning Commission. The motion passed unanimously.

 

Manager Palmquist administered the oath of office to Bill Kelly to serve on the Irrigon Planning Commission.

 

11.        *Janitorial Contract Termination

 

Manager Palmquist stated that the staff is asking the council to terminate the janitorial contract with Royer’s Janitorial Service.  There is a current employee that could do the job at an estimated saving of $300 per month.

 

It was moved by Councilor Hagen and seconded by Councilor Sorenson to terminate the janitorial contract, giving 30 day notice, saving the city resources, and assigning to current staff.  The motion passed unanimously.

 

12.        *Traffic Control/Information Signage

 

The mayor asked Public Works Director Keith White to update the council about the traffic control proposal.  Mr. White provided drawings showing the placement of stop signs and information signs to be located on Thirteenth Street and N Main Ext. and Washington Avenue and Twelfth Street.  Councilor Matlack commented that the road going to Twelfth Street should be a 4-way stop. The RV Park will have one additional stop sign at the entrance of the park.

 

It was moved by Councilor Sorenson and seconded by Councilor Anderson to authorize the placement and removal of signage as presented by staff with one additional stop sign.  The motion passed unanimously.

 

13.        Items for Future Council Meetings

 

Mayor Heath mentioned the Certificates of Occupancy for the RV Park and the library, the building and properties have been inspected and completed.

 

Mayor Heath asked the council for direction of the city manager investigating the costs associated with an outside CPA consultant.                           

 

It was moved by Councilor Sorenson and seconded by Councilor Anderson to authorize the city manager to come back to the next council meeting with cost associated with an outside CPA consultant.  The motion passed unanimously.

 

Deputy Neubert stated that some citizens desire to have a low cost rabies vaccination clinic. She is researching for a mobile clinic to visit Irrigon.

 

Mayor Heath announced an executive session will be held at the end of the regular session on February 18, 2014

 

With no further business the meeting was adjourned.

 

 

Adjournment was a 7:27 p.m.

 

 

 

       

February 4, 2014 Planning Commission Meeting Agenda

 

Irrigon Planning Commission

Agenda

February 4, 2014 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

 

1.  Call to Order and Roll Call

 

2.  Approve Minutes from the January 7, 2014 Planning Commission Meetings

 

3.  Brief Review of Council Decisions

 

4.  Last Quarter 2013 Building Permits Review and Occupancy Notices

 

5.  Additional Discussio

 

 

Adjournment:

 

 

Next Regular Meeting: City of Irrigon Planning Commission – March 4, 2014

All meetings begin at 6:00 p.m.