March 18, 2014 Irrigon City Council Meeting Minutes

 

Minutes

Irrigon City Council Meeting

March 18, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

1.    Call to Order, Roll Call and Pledge of Allegiance

Mayor Sam Heath called the meeting to order at 6:02 p.m.

Council members present: Daren Strong, Christine Sorenson, Sam Heath, Joe Theisen, Margaret Anderson and Michelle Hagen. Ken Matlack via conference call at 6:12pm.

Staff present: City Manager Aaron Palmquist, City Clerk Penny Moore, new City Clerk Jessi Hoffman and Public Works Director Keith White

Audience:  Barb Huwe, Deputy Neubert, and Janet Cooley

2.       Mayor’s Comments                                                                     

Mayor Heath introduced new staff member Jessi Hoffman to council and audience. She also announced that Penny Moore was retiring as City Clerk for the City of Irrigon. She was presented with a clock desk plaque for her dedication and service to the City of Irrigon.

3.       Consent Agenda

Mayor Heath asked council for a motion to approve the Consent Agenda.

It was moved by Councilor Sorenson and seconded by Councilor Hagen to approve and accept the Consent Agenda with all items as presented.

              a. Approval of Minutes – February 18, 2014

              b. Staff Reports

                  i.   Public Works

                  ii. Finance Officer

                  iii. City Manager

              c. Accounts Payable

              d. Morrow County Sheriff Report

              e. Correspondence

 The motion passed unanimously.

 4.       Public Comment

 Barb Huwe asked when the “City Clean Up the Week” will be? City Manager Aaron Palmquist responded that it will be April 1 through April 7, 2014. A letter will be sent to Community members.

Change in Agenda to bring forward Moratorium – Medical Marijuana Facilities and removed Oregon Bicycle and Pedestrian Plan Advisory Committee.

5.       Moratorium – Medical Marijuana Facilities

At 6:12pm Councilor Matlack joined the council by phone.

In light of Oregon Senate Bill 1531, Councilor Sorenson moved to proceed forward with joint public hearings with Morrow County and all five cities. Upon the conclusion of the public Hearings the City of Irrigon will consider a moratorium ordinance on medical marijuana facilities within the City of Irrigon for submission to the Oregon Health Authority by May 1, 2014 to sunset on April 30, 2015 unless sooner resolved to review current ordinance and land use rules and processes. Furthermore, Councilor Sorenson additionally moved that the council members attend the joint public hearing on Thursday April 10, 2014 to be held at the River Front- Port of Morrow.  Motion seconded by Joe Theisen.

Floor opened for further discussion.

Palmquist stated that we currently have a Ordinance that is in place, but because of our State legislation having changed the law 3 times is confusing. This Moratorium just freezes all processes so we can look at what we can do as a city and land use issues. Multiple items in the latest 1531 have created some conflict for land use issues and   this Moratorium allows for cities to freeze it. Otherwise, if they don’t, the cities don’t have any jurisdiction and the State will take away our home rule. Palmquist state that staff recommendation is to move forward. There would be a Ordinance that would come after the public hearings. The county has taken the lead, paying the bills, because it has the potential for land use conflicts due to certain zoning. The motion passed unanimously.

Palmquist added following the vote, that Morrow County Court & the cities of Boardman, Heppner, Ione, Irrigon, and Lexington will hold two joint Public Hearings.

The first meeting is scheduled for Tuesday, April 8, 2014 @ 6:30pm at the Heppner City Hall.

The Second meeting will be Thursday, April 10, 2014 @ 6:30pm at the Port of Morrow Riverfront Center

6.       Resolution 14-03 Transferring and Increasing Appropriations in the 2013-2014 Budget

Mayor Heath asked Manager Palmquist to explain to the council this resolution. Palmquist said there was a need to adjust the current budget that was adopted before the city had final numbers for the Cities 2012 Sewer Conversion Project loan items. It was moved by Councilor Strong and seconded by Councilor Hagen to approve Resolution   14-03 in transferring and increasing appropriations for the current 2013-14 budget as presented. Motion passed unanimously.

7.       Ordinance 224-14 – Century Link Franchise

Manager Palmquist read the second reading of Ordinance 224-14. Palmquist has met with CenturyLink regarding the franchise agreement in making the document processes current and relevant. It was moved by Councilor Anderson and seconded by Councilor Hagen to adopt Ordinance No. 224-14 for the franchise agreement with CenturyLink to provide, operate and maintain telecommunications network within the City of Irrigon. Motion passed unanimously.

8.       Draft IGA with Oregon Trail Library District (OTLD)

 Manager Palmquist sent a letter to OTLD Director Marsha Richmond and the OTLD Board members and attached a

draft Intergovernmental Agreement (IGA) between the City of Irrigon and the OTLD for their review and recommendations. The effort is to keep communications open and the process moving forward. The City is waiting to hear back for the OTLD on the city’s over sight of system development charges (SDC) that should had been rendered at the time of the permitting back in January 2013.  

9.       Third Party CPA Consultant Update

 Manager Palmquist and Finance Officer Amanda Slawson have met with The Barnett & Moro CPA. There are two areas that need attention (water and  sewer), recommendations will be forth coming.

10.     Ordinance No. 225-14 – Flag Strip Dedication to Public Right of Way

Mayor Heath announced the first read of proposed Ordinance No. 225-14. Manager Palmquist reviewed Ordinance No. 225-14, reading by title only, dedicating the flag strip as a public right of way.

With no further business the meeting was adjourned.

The meeting was adjourned at 7:00p.m.

 

Submitted by/

Jessi Hoffman

City Clerk

 

 

April 8, 2014 Planning Commission and City Council Joint Workshop Agenda

City Council

And

Planning Commission

 Joint Workshop

 Agenda

April 8, 2014 at 6:00 p.m.

Stokes Landing Senior Center

195 NW Opal Place

 

  1. Call to Order and Roll Call

 

  1. Joint TGM Bike/PED      Workshop with Kittleson & Associates Consultants

 

Adjournment:

 

Next Regular Meeting: City of Irrigon Planning Commission- May 6, 2014

All meetings begin at 6:00 p.m.

 

 

 

Notice: Planning Commission Meeting rescheduled for April 8, 2014

 

Notice

 

The City Of Irrigon

 

Planning Commission Meeting

 

Scheduled for

 

April 1, 2014 is moved to

 

Tuesday, April 8, 2014

 

At 6 p.m. for a

 

Joint Workshop Meeting with

 

City Council on the TGM bike/Ped Grant

 

Held at

 

Stokes Landing Senior Center

 

195 NW Opal Place

 

Joint Workshop with the City Council and Planning Commission


Joint Workshop with City Council and Planning Commission

 
Joint Workshop with City Council and Planning Commission

PUBLIC NOTICE Morrow County Hearing

THE MORROW COUNTY COURT AND THE CITIES OF BOARDMAN, HEPPNER, IONE, AND IRRIGON, AND THE TOWN OF LEXINGTON will hold hearings of public interest on Tuesday, April 8, 2014 at 6:30 p.m. at the Heppner City Hall in Heppner, Oregon, and Thursday, April 10, 2014, at 6:30 p.m. at the Port of Morrow Riverfront Center in Boardman, Oregon.

To be considered by Morrow County and the Cities of Boardman, Heppner, Ione and Irrigon and the Town of Lexington is a moratorium that would prohibit any person from establishing, operating or conducting the business of a medical marijuana facility in Morrow County or any of its incorporated Cities and Town. Senate Bill 1531 allows communities to adopt an ordinance enacting a moratorium on the operation of registered medical marijuana facilities until May 1, 2015, if the moratorium is enacted no later than May 1, 2014. Final decisions and appropriate action based on the needs of each jurisdiction will be taken by each of the parties at their next regularly scheduled meetings prior to May 1, 2014.

Opportunity to voice support or opposition to the above proposal or to ask questions will be provided. Failure to raise an issue in person or by letter or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue precludes the decision maker an opportunity to respond. Copies of the staff report and all relevant documents will be available after March 31, 2014. For more information, please contact the Planning Department at 541-922-4624 or 541-676-9061, extension 5506.

DATED this 19th day of March, 2014

MORROW COUNTY PLANNING DEPARTMENT

Published: March 19, 2014

 

NOTICE OF CITY OF IRRIGON BUDGET COMMITTEE MEETING

A public meeting of the Budget Committee of the City of Irrigon, Morrow County, State of Oregon, to discuss the budget for the fiscal year July 1, 2014 to June 30, 2015, will be held at the Irrigon City Hall 500 NE Main Ave, Irrigon, OR 97844. The meeting will take place on April 22, 2014 at 6:00 pm.  The purpose of the meeting is to receive the budget message.  This is a public meeting where deliberation of the Budget Committee will take place.  An additional, separate meeting of the Budget Committee will be held to take public comment.  Any person may appear at that meeting and discuss the proposed programs with the Budget Committee.  The meeting for public comment will be on May 13, 2014 at 6:00 pm at the Irrigon City Hall 500 NE Main Ave, Irrigon, OR 97844.  A copy of the budget document may be inspected or obtained on or after April 16, 2014 the Irrigon City Hall 500 NE Main Ave, Irrigon, OR 97844, between the hours of 8:00 am and 5:00 pm

Agenda for April 8, 2014 Joint Workshop with City Council and Planning Commission

 

 

Irrigon City Council

and

Irrigon Planning Commission

 

 Agenda Joint Workshop

 April 8, 2014 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

 

  1. Call to Order and Roll Call

 

 

  1. Joint TGM Bike/PED Workshop with Kittleson & Associates Consultants

 

 

 

 

Adjournment:

 

 

Next Regular Meeting: City of Irrigon Planning Commission – May 6, 2014

All meetings begin at 6:00 p.m.

 

Minutes for March 4, 2014 Planning Commission Meeting

 

Irrigon Planning Commission

Minutes

March 4, 2014 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

1.  Call to Order and Roll Call

 

Secretary Maynard called the meeting to order at 6 p.m.

 

Planning Commission members present were:  Bill Kelly, Alan Carnahan, Luke Maynard and Bill Earle. Commissioner Foster Carroll was not in attendance.

 

Staff present: City Manager Aaron Palmquist, and City Clerk Penny Moore.

 

Audience:  Carrie Krick.

 

2.  Approve Minutes from the February 4, 2014 Planning Commission Meetings

 

Commissioner Maynard asked if there were any corrections to the February 4, 2014 minutes.

 

It was moved by Commissioner Earle and seconded by Commissioner Carnahan to approve the February 4, 2014. Vote was taken and motion carried.

 

Public Hearing – Statement to Applicant and Audience

Commissioner Maynard opened the public hearing at 6:05 with City Manager Aaron Palmquist reading the Statement to the Applicant and Audience. (Attached)  Manager Palmquist asked the Commissioners if they needed to declare any ex parte contacts or any conflict of interest concerning the application.  The commissioners stated no with the exception of conflict of interest with Commissioner Carnahan, he recused himself and took a seat in the audience. 

3.  Public Hearing – Condition Use Permit

Manager Palmquist read the staff report for the Carnahan Condition Use Permit, staff recommended:  Approval of a conditional use permit for the use as a Major Home Business that meets City Code, any additional Planning Commission’s conditions of approval, and specifically:  1) The applicant provide a narrative regarding the Home Business, to include hours of operation, potential number of vehicle uses, and designated parking area with estimated weekly trips.  2) The applicant shall provide proposed landscaping and future pedestrian amenities for long-term enhancements, such as walkways/sidewalks and location of signage, according to City Code. 3) Accessory buildings conform to current structural façade elements, material, and colors as reasonably feasible.

Citizen Alan Carnahan stated that the studio is 30X50 and the storage for his Winter Hawk Construction is 20X24.  His hours of operation are 1 (one) hour 5-6 p.m. Monday through Friday.  There are 10 spaces for parking and a lot on N Sixth Street and Oregon 85X120 for overflow.  There will be simple landscaping along the front running east to west and ferns.   The building is stick built.

Mr. Carnahan would like to see a 5K race for the Watermelon Festival in the future.

Commissioner Maynard asked if there were any public comment from the audience.  There was none.

Commissioner Maynard asked how the park lot would be finished. Mr. Carnahan stated gravel.

For Public Record, at this time a letter from Samie Griffin was presented: Dated February 28, 2014 to the Planning Commission; I am writing about the new business which is coming by my tow 25’ lots with my will water on them.  One concern I have is with the parking.  There is a possibility of a large growth of puncher vines.  I would like to know will the property owner or the city be taking care of the problem?  Also if heavy equipment is used in the alley way (my personal waterline) comes down that route.  If my waterline is compromised in any way I would like a promise of repair.  Thank you Samie Griffin, I live on the corner of Fifth & Oregon and I maintain around my property and alley way for weed control of puncher vines, etc.  The commission found her concerns not an issue; her water line will be addressed as a separate item.

Mr. Carnahan stated that he has met all the setback requirements.

Manager Palmquist requested that this hearing would be open for 7 (seven) more days for written comment only.

Public Hearing closed at 6:27 p.m.

4.  Deliberations – Public Hearing – Condition Use Permit

 Commissioner Maynard asked for comments; there were none.  It was moved by Commissioner Earle and seconded by Commissioner Kelly to approve the Condition Use Permit for Alan Carnahan’s Home Business and for the hearing to stay open for 7 (seven) more days for written comment only, to close Tuesday March 11, 2014 if there is no testimony against the permit.  Vote was taken and motion carried.

5.  TGM Bike/PED Grant Update

Manager Palmquist reviewed the City of Irrigon Downtown Development Streetscape and US 730 Streetscape Plan along with the City of Irrigon Transportation System Plan requesting the Commissioners to pay attention to the details and the language used.  Manager Palmquist offered previous emails from ODOT for the Commissions to review.

Next month the April 1, 2014 Planning Commission Meeting is canceled, to allow for a joint Work Session Meeting April 8, 2014 with City Council to hear presentations by Kittleson & Associates Consultant Matt Hughart and Cheryl Jarvis-Smith.

There was discussion on the curbs, gutters and mediums              with images of the proposed Downtown Development Streetscape Plan.  Also discussed was a side path on one side of a road and a bike lane on the opposite side of the street.  A 10’ side path combining bicycles and pedestrians together on an asphalt surface was discussed as a better alternative.

 6.  Additional Discussion

 There was no further business. 

 The meeting was adjourned at 7:30 p.m.

 

             

 

Submitted by/

Penny Moore

City Clerk

 

 

 

 

 

 

 

 

 

 

City Council Meeting Minutes from February 18, 2014

                                                                 

 

Minutes

Irrigon City Council Meeting

February 18, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 1.  Call to Order, Roll Call and Pledge of Allegiance

 

Mayor Sam Heath called the meeting to order at 6:00 p.m.

 

Council members present: Daren Strong, Christine Sorenson, Sam Heath, Joe Theisen, Margaret Anderson and Michelle Hagen.  Ken Matlack had excused absence.

 

Staff present: City Manager Aaron Palmquist, and City Clerk Penny Moore

 

Audience: Andrew Hermanns, Cecil Rock, Carla McLane, Lori Timmons, Layne Wolfmueller, Janet Cooley, Phyllis Danielson, Paul Danielson, and Barb Huwe.

 

Mayor Heath asked all to rise for the Pledge of Allegiance.

 2.  Mayor’s Comments

Mayor Heath noted that she had attended many meetings this past month; the IMAC breakfast held the last Saturday of the month, it was great and you cannot beat the price, a  Bike/PED open house on January 30, attendance was low, plan on the presentation from Kittleson & Associates for adoption by the end of the fiscal year; senior lunches served every Monday at noon at Stokes Landing Senior Center; a FOIL meeting, which are planning for their baseball tournament; and the Irrigon Chamber of Commerce luncheons the second Wednesday of each month.

Mayor Heath thanked the City of Irrigon Public Works crew for the good job clearing the streets after the snowfall

Consent Agenda

Mayor Heath asked council for a motion to approve the Consent Agenda.

It was moved by Councilor Anderson and seconded by Councilor Sorenson to approve and accept the Consent Agenda with all items as presented.

         

               a. Approval of Minutes – January 21, 2014

              b. Staff Reports

                  i.   Public Works

                  ii. Finance Officer

                  iii. City Manager

              c. Accounts Payable

              d. Morrow County Sheriff Report

              e. Correspondence

 

           The motion passed unanimously.

 

4.      Public Comment – Maximum 5 minutes/person       

 

Phyllis Danielson gave an update for the Irrigon Chamber of Commerce.  A Leadership Council team has formed with twelve members. Scheduled events; a citizen recognition banquet is April 25, 2014; a Skateboard Tournament is in the works; Casino Night in November.  A newsletter is being emailed to members. The chambers monthly luncheons are the second Wednesday of the month, with a guest speaker and a featured business.  Membership is up to 53, contact the chamber (irrigonchamber@irrigonchamber.com) to join.

          

5.       Pre-Disaster Mitigation Plan – Morrow County Planning Presentation

 

Morrow County Planning Director Carla McLane addressed the Natural Hazard Mitigation Plan. In 2006 the City of Irrigon adopted a resolution for a Pre-Disaster Mitigation Plan (PDMP) for natural hazards within our community.  FEMA approved the current Morrow County PDMP December 15, 2006.  This meeting is a required update. The criterion for involvement for the City of Irrigon is to have this plan in place before establishing the city’s emergency plan.        

 

Action items from the 2006 plan were to provide backup power for sewage system lift stations, provide emergency backup for the City water system, and lessen wildfire and drought impacts. Discussed were hazard events in Irrigon in the last 7 years and asked what was missing.  The community review was to review providing services to children, elderly, low income and businesses. There will be a wrap up in March. 

 

Citizen Paul Danielson noted that there was a natural gas leak by AC Houghton, where would they be evacuated to?  There’s a plan for the City; where to evacuate is a disaster event.  Citizen Janet Cooley stated that when the power went out earlier this year, there was nowhere to go to get warm.  Carla McLane specified to ID (Identify) where the weaknesses are. 

 

6.        * RFP Awarding for Assumption of Right of Way Cabling

 

City Manager Palmquist stated that Eastern Oregon Telecom (EOT) was the only company to respond.  This is part of the process of moving forward in cleaning up the abandoned rights of ways as well as beginning the process to enter into a future franchise.

 

It was moved by Councilor Theisen and seconded by Councilor Hagen to accept Eastern Oregon Telecom (EOT) as the vendor of choice for the cabling within Irrigon’s Public Right of Way that was opened through a sealed proposal process on January 27, 2014.  The motion passed unanimously.

 

7.        * Resolution 14-02 “Agreement to Transfer Cable Assets”

 

Mayor Heath asked Council if there was a motion for Resolution 14-02.  It was moved by Councilor Hagen and seconded by Councilor Strong to approve Resolution 14-02 in entering into an agreement with EOT to transfer cable assets in the right of way and begin the process of a larger franchise with EOT for telecommunication services.  The motion passed unanimously.  Manager Palmquist said that the future franchise will be another way of offering a service to the members of our community. 

 

8.      Ordinance No. 224-14 “Century Link Franchise”

 

Mayor Heath stated that Ordinance No. 224-14 is for information only.  Manager Palmquist read page 4 of the ordinance stating that when required by City ordinance franchisee shall install new telecommunications facilities underground in new development area unless the city specifically permits attachments to utility poles or other aboveground facilities, provided, however, no entity with existing attachments to utility poles shall be required to install new or existing facilities underground. 

 

9.        * Budget Committee Appointments

Mayor Heath stated that there are 6 members of the community to appoint to the 2014-2015 Budget Committee.  Those members are:  Martin Brown; Andrew Hermanns; Merv Hussey; Janet Cooley; Alan Carnahan; and Luke Maynard, with one vacancy.

 

It was moved by Councilor Theisen and seconded by Councilor Anderson to authorize the appointment of the six (6) individuals to the Irrigon Budget Committee as presented.  The motion passed unanimously.

 

10.      * Third Party CPA Consultant Agreement

 

              Mayor Heath asked Councilor Sorenson to present her report.  Councilor Sorenson stated that this report regards the financial picture and working with an independent CPA that is used to working with government entities.  She recommends Barnett & Moro’s CPA Richard Stoddard who is willing to assist in providing a review of the City’s financials and make recommendations.

 

It was moved by Councilor Anderson and seconded by Councilor Hagen to approve the third party CPA consultant agreement with Barnett & Moro as presented. Motion passed unanimously.

 

11.     Spring Clean-up “Information Only”

 

Manager Palmquist mentioned that Sanitary Disposal will have a spring clean-up the week of April 1 through April 7, 2014.  Manager Palmquist will be putting together a letter that will provide options to maintain trash removal throughout the year.  The City code specifies trash/garbage is to be removed once every seven days.

 

12.     Construction Update “Information Only”

 

Manager Palmquist stated that in building relationships, the Port of Morrow (POM) will construct the sidewalks on the east side of Division Street in April 2014.  A separate project is a large shared parking lot that will be constructed after the sidewalks are completed.  There will be a reduction of shrubs and trees from the first draft, however, the lot will still look nice.

 

13.     Items for Future Council Meetings

 

There was a brief discussion on the corner of Columbia and Third Street stop sign and First Street trees that need to be removed. 

 

With no further business the meeting was adjourned.

 

Adjournment was a 7:27 p.m.

 

Minutes were prepared by:  Penny Moore

 

 

       

                    

 

March 18, 2014 City Council Agenda

                                                   

 

AGENDA

Irrigon City Council Meeting

March 18, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

1.              Call to Order/Pledge/Roll Call

2.              Mayor’s Comments

3.             * Consent Agenda (The Consent Agenda allows the Council to approve all items together without  discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

 

    a. Approval of Minutes – February 18, 2014

              b. Staff Reports

                  i.   Public Works

                  ii.  Finance Officer

                  iii. City Manager

              c. Accounts Payable

              d. Morrow County Sheriff Report

              e. Correspondence

 

4.       Public Comment – Maximum 5 minutes/person 

This is the time provided for individuals wishing to address the Council, at their discretion, regarding issues that are not    already on the agenda. Please sign-up on the clipboard.

 

5.        Oregon Bicycle and Pedestrian Plan Advisory Committee (Jerry Breazeale)

 

6.        * Resolution 14-03 “Transferring and Increasing Appropriations in the 2013-2014 Budget” (Staff)

 

7.        * Ordinance No. 224-14 “Century Link Franchise” (Staff)

 

8.        Draft IGA with OTLD and City – Information Only (Staff)

 

9.        Third Party CPA Consultant Update (Staff)

 

10.      Ordinance No. 225-14 “Flag Strip Dedication to Public Right of Way” (Staff)

 

11.     * Moratorium – Medical Marijuana Facilities

 

12.     Items for Future Council Meetings

 

 

Adjournment

 

Next Regular Meeting Date – April 15, 2014

 

* Denotes a motion and vote required.

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable. A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

Please click here March 18, 2014 for the city council packet for this meeting.