Irrigon City Council Meeting
August 20, 2013 – 6:00 PM
Irrigon City Hall – 500 NE Main Avenue
1. Call to Order/Roll Call
Mayor David Burns called the regular meeting to order at 6 p.m. The mayor asked everyone to join him in the Pledge of Allegiance.
Council members present: Christine Sorenson, Ken Matlack, David Burns, Sam Heath, Joe Theisen, and Michelle Hagen. There was a quorum.
Staff present: Aaron Palmquist, Keith White, and Amanda Slawson.
Audience: Robert Hall, Bill Kelly, Patti Burres, John Garlitz, Deputy Colleen Neubert, Margaret Anderson and James Anderson.
2. Mayor’s Comments
The mayor stated that he attended the Oregon Mayors Association Summer Conference in Corvallis July 25-27, 2013 (he wore his Duck’s ball cap). Next year’s conference will be in Pendleton.
Mayor Burns also stated that he introduced Senator Merkley at the Irrigon Town Hall meeting at the Irrigon High School August 8, 2013. The Senator was interested in what was on the agenda for the City of Irrigon and Irrigon’s needs.
3. *Consent Agenda
Councilor Theisen noted that the July 16, 2013 minutes had two typos and asked that they be corrected.
A question was raised on the repair made to the reservoir leak. Public Works Director Keith White explained that the leak was repaired by a representative from Fusion Storage Tanks and the company will return in September for a full inspection. There were no further concerns on the issue.
It was moved by Councilor Matlack and seconded by Councilor Theisen to accept the minutes as corrected.
Councilor Matlack commented on a code issue of an abandoned manufactured home. The work crew came in and cleaned up.
It was moved by Councilor Hagen and seconded by Councilor Sorenson to accept the Consent Agenda with corrections as noted.
a. Approval of Minutes – July 16, 2013
b. Resignation of Thomas Roberts from Planning Commission
c. Staff Reports
i. Public Works
ii. Finance Officer
iii. City Manager
d. Accounts Payable
f. Morrow County Sheriff Report
The motion carried unanimously.
4. Public Hearing: Ordinance No. 220-13; Amending Irrigon Development Code Permitting De Novo Review
The public hearing was opened at 6:20 p.m. with City Manager Aaron Palmquist reading the Ordinance by title.
The public hearing closed at 6:22 p.m.
No public comments.
5. * Ordinance No. 220-13; Amending Irrigon Development Code Permitting De Novo Review by City Council
There was discussion on Ordinance 220-13 that the city council requests to be involved in certain Land Use decisions from the planning commission that are Type II and Type III decisions.
It was moved by Councilor Sorenson and seconded by Councilor Theisen to adopt Ordinance 220-13 amending Irrigon Development Code permitting De Novo review by City Council. The motion carried unanimously.
6. * Alan Carnahan for Planning Commission
Alan Carnahan (Winter Hawk Construction) was not present; however, he has volunteered to be on the planning commission.
It was moved by Councilor Heath and seconded by Councilor Sorenson to appoint Alan Carnahan to the Irrigon Planning Commission effective August 21, 2013. The motion carried unanimously.
7. * Irrigon Cheerleader Squad – Sponsorship/Donation
No cheerleaders were present.
The City Council discussed the request for donations or sponsorship and to set a limit as to how this could work in the future. The council recommendations were an overall dollar amount, a set limit per request and staff to develop a list of requirements. A budgeted line item will be placed in next year’s budget.
There was no action taken.
8. * OLCC License Renewals
The renewing licenses for review will expire on 9/30/2013.
It was moved by Councilor Hagen and seconded by Councilor Theisen to approve the OLCC license renewals as submitted. The motion carried unanimously.
9. * 2012 Septic Conversion Project – Notice of Final Acceptance
The 2012 Septic Conversion Project work has been completed between the City of Irrigon and Tapani Underground, Inc. The project has stayed well within budget.
It was moved by Councilor Sorenson and seconded by Councilor Matlack to accept 2012 Septic Conversion Project and making notice of final acceptance with Tapani Underground, Inc. and holding any retain age pursuant to ORS 279.C.845
10. * Margaret Anderson for City Council and Council Vacancies
There were various questions asked of Margaret Anderson and why she desired to be on the city council and what she would bring to the table.
Mayor Burns stated the importance of being on the city council and for it to be taken seriously. The mayor commented that some concern about a study request from a citizen, involving a great deal of time and cost to create, has caused a disclaimer to be placed on all future agendas, (i.e., a written request to city council with a cost for such public documents).
Councilor Hagen asked for Mrs. Anderson reason for wanting to be on council. She answered that she would like to get more Irrigon citizens involved in city government, to attending city council meetings to stay in the community.
Mayor Burns noted that on the web-site is a project listing showing what the city has done since 2005 and how much grant money, loan money, and what was donated. Only 11% of the money came from the citizens of Irrigon.
Councilor Theisen stated that if she joins the council there will be criticism, especially on the water and sewer rates, and the bonds and loans that have to be paid.
Councilor Hagen noted that you can’t please everyone and there will be criticism from the citizens and council members need to know the city issues and be able to make fair decisions. Mrs. Anderson said that she can deal with criticism and she will have her own opinions on matters.
Councilor Matlack stated that when being considered for council there can’t be any room for anger or to have an agenda. Mrs. Anderson stated she started coming to city council meeting when she first moved to Irrigon and her desire to be on council is not because of any past or current issues or matters.
It was moved by Councilor Hagen and seconded by Councilor Matlack to appoint Margaret Anderson to the City Council, filling the remaining term vacated by Kathy Simonis. The motion carried unanimously.
City Manager Palmquist issued the Oath of Office to Margaret Anderson and she took a seat at the council table.
11. * Desert Lawn Cemetery – Discussion/Direction
City Manager Aaron Palmquist briefly presented the item with Public Works Director Keith White fielding questions.
It was moved by Councilor Theisen and seconded by Councilor Sorenson that city staff proceeds with the transferring of all actions to the Desert Lawn Cemetery District and the sale of the old backhoe that would be reasonable and equitable, as previously determined, to Desert Lawn Cemetery District. The motion carried unanimously.
12. * Hosting Various Meetings in Irrigon (Mayors & Managers; Morrow County Citizens Economic Task Force; Local Police Safety Coordinating Council; etc.)
It was moved by Councilor Heath and seconded by Councilor Sorenson to authorize and instruct city staff to host various meetings in Irrigon for purpose of showcasing our city and building stronger relationships across our region and with key stakeholders and agencies. The motion carried unanimously.
13. * Emergency Plan – November 12th “Table Top”
The council discussed a table top emergency chemical spill accident on Hwy 730 between a semi-truck and a school bus. The council will work with Morrow County Undersheriff Steve Myren and OSP.
It was moved by Councilor Hagen and seconded by Councilor Sorenson to set November 12, 2013 for our Emergency Plan “Table Top” exercise with all related stakeholders. The motion carried unanimously.
14. Ordinance No. 221-13; Regulating Recreational Vehicles – Draft for Information & Council Input
There was much discussion on Ordinance No. 221-13 regarding RV vehicles and their use and placement. The council made several recommendations and changes to be incorporated and sent back to the planning commission for their recommendations.
15. Public Comment – Maximum 5 minutes/person
Christine Sorenson stated that when a citizen voices their opinions to the council, the council does listen to their comments and concerns, it does make a difference. She noted how she as a citizen, assisted with the hiring of the new city manager and it only cost $1500 compared to over $10,000 that could have taken place.
There were various comments and discussions around the RV ordinance and proposal. The mayor suggested that a letter with comments and/or concerns be sent to the city council.
16. Additional Discussion
Mayor Burns made an apology to the city council about his property on Hwy 730 and Eleventh Street. He received a complaint and he is making an effort of cleaning up his property. He mentioned his father’s health and the time it takes him away from Irrigon. He will be evaluating over the next few weeks and making a decision by the end of the month of remaining as mayor. If he has to choose between being a mayor, and being a son, he will choose being a son. If he can’t be a full time mayor and has to give up his position, he has enjoyed being on the city council and being the mayor and feels that a lot has been accomplished for the city during his duration.
Adjournment was a 7:52 p.m.
David Burns, Mayor Aaron Palmquist, City Manager
Next Regular Meeting Date – September 17, 2013