May 20, 2014 City Council Meeting Minutes

Minutes

Irrigon City Council Meeting

May 20, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

1.  Call to Order, Roll Call and Pledge of Allegiance

Mayor Sam Heath called the meeting to order at 6:04 p.m.

Council members present: Daren Strong, Christine Sorenson, Sam Heath, Joe Theisen, Margaret Anderson, Ken Matlack. Michelle Hagen was unable to attend meeting.

Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman and Public Works Director Keith White

Audience:  Barb Huwe, Deputy Neubert, and Gerald Breazeale

2.  Mayor’s Comments

Mayor Heath reminded the Council of the 100th Anniversary Celebration for Three Mile Falls Dam on

May 22, 2014. Celebration is from 9:00 am to 3:00pm.

3.  Consent Agenda

Mayor Heath asked council for a motion to approve the Consent Agenda.

It was moved by Councilor Matlack and seconded by Councilor Sorenson to approve and accept the Consent Agenda with all items as presented.

a. Approval of Minutes – March 18, 2014

b. Staff Reports

i. Finance Officer

ii. City Manager

c. Accounts Payable

d. Morrow County Sheriff Report

e. Correspondence

The motion passed unanimously.

4.  Public Comment

Gerald Breazeale updated the Council on the Oregon Bicycle and Pedestrian Plan. Gerald explained how ODOT has begun a project to update the Oregon Bicycle and Pedestrian Plan and that it will provide a vision for the entire state system, including locally owned facilities, while defining the role of the State and ODOT. Gerald also states that he has been appointed to serve on the Pedestrian Plan Policy Committee representing Eastern Oregon.

Barb Huwe wanted to say thank you on the behalf of the Irrigon library for all the help. Barb also wanted to remind everyone of the annual softball tournament coming up and that there is many openings for volunteer help.

5.  CTUIR Bus Service to Irrigon – Information Update(staff)

Manager Palmquist provided an update to the ridership on the usage of the public transportation in Irrigon.

6.  Public Hearing – Adjustment of Utility (Water ORD#227-14 and Sewer RES#14-04) Rates and Changes

Mayor Heath opened the public meeting at 6:35 pm

Barb Huwe stated that she is a 100% for Ordinance No. 227-14 and Resolution 14-04. A lot of money is being taken away from the city when everyone is not paying.

No other public comment.

Mayor Heath closed the public meeting at 6:38 pm

7.    *Ordinance No. 227-14 – “Water Rates and Fees” (Second Read)

Manger Palmquist read the second read on Ordinance No. 227-14 by title. A motion was made by Councilor Anderson and was seconded by Councilor Sorenson. Motion passed unanimously.

8.       *Resolution 14-04 “Sewer Rates and Fees” (Second Read)

Manager Palmquist read the second read on Resolution 14-04 by title. A motion was made by Councilor Strong and was seconded by Councilor Anderson. Motion passed unanimously.

9.   Information (Staff)

Manger Palmquist read the Goat Head Bounty Program information to the Council. Palmquist also said with the warm weather we are seeing those pesky goat heads beginning to flourish. The program will begin on June 15, 2014. Palmquist also said while this will be our first year it may be a little slow to catch on. We believe it can provide a great opportunity for our area youth and community members to partner in keeping Irrigon clean and free of unwanted items.

10.     Emergency Table Top Exercise – Update (Mayor)

Mayor Heath said on April 30, 2014 there was an Emergency Table Top Exercise here at City Hall. It was a good turnout from all the major players. Everyone worked very well together for which we can probably attribute this to the process learned from prior training when the Umatilla Chemical Depot was operating.

11.     *Resolution 14-05 “Credit Card Holders and City Manager Spending Authority”

Manager Palmquist read Resolution 14-05. Palmquist stated this item is here for a couple reasons. The first being that we need to update names of those authorized to use the city credit card(s). We are proposing to add one specifically for Public Works Director Keith White as public works has had one card and it is used for repair purchase and travel/training. Too often the limit is reached because of conflicting purchase opportunities. The second is to provide documented authorization for cutting a check between council meetings. A motion was made by Councilor Sorenson and seconded by Councilor Matlack. The motion passed unanimously.

12.     Ordinance No. 230-14 “Inland Franchise” (First Read)

Manager Palmquist read the first read on Ordinance No. 230-14.

13.     Ordinance No. 231-14 “Windwave Franchise” (First Read)

Manager Palmquist read the first read on Ordinance No. 231-14.

14.     Ordinance No. 232-14 “EOT Franchise” (First Read)

Manager Palmquist read the first read on Ordinance No. 232-14.

15.     Items for Future Council Meetings

With no further business the meeting was adjourned.

The meeting was adjourned at 7:53 p.m.

Submitted by/

Jessi Hoffman

City Clerk

 

Agenda for June 17, 2014 City Council Meeting

AGENDA

Irrigon City Council Meeting

June 17, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

1.  Call to Order/Pledge/Roll Call

2.   Mayor’s Comments

* Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

a. Approval of Minutes – May 20, 2014

b. Staff Reports

i.   Finance Officer

ii.  Public Works

iii.  City Manager

c. Accounts Payable

d. Morrow County Sheriff Report

e. Correspondence

4.       Public Comment – Maximum 5 minutes/person

This is the time provided for individuals wishing to address the Council, at their discretion, regarding issues that are not    already on the agenda. Please sign-up on the clipboard.

5.        * Auditor Engagement Letter for FY 2014 Audit

6.        Public Hearing – Updating the Transportation System Plan and Amending Comprehensive Plan and Development  Code of the City of Irrigon

7.        * Commercial Lease Agreement with Morrow County Veterans

8.        Public Hearing – State Revenue Sharing and Fiscal Year 2014-15 Budget

9.        * Resolution 14-06 “City of Irrigon’s Election to Receive State Revenues”

10.      * Resolution 14-07 “Adoption of Fiscal Year 2014-15 Budget”

11.     Ordinance No.  228-14 “Updating the Transportation System Plan and Amending Comprehensive Plan and Development  Code of the City of Irrigon” (First Read)

12.      * Resolution 14-08 “Authorizing Morrow County Treasurer to Invest City Funds”

13.      Items for Future Council Meetings

Adjournment                                   Next Regular Meeting Date – July 15, 2014

Executive Session:  ORS 192.660 (2) (h) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.

 

* Denotes a motion and vote required.

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

Planning Commission Meeting Agenda for June 3, 2014

 

Irrigon Planning Commission

Agenda

June 3, 2014 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

 

1.  Call to Order and Roll Call

 

2.  Approve Minutes:

   – May 6, 2014 Planning Commission minutes

 

3. Public Hearing –  Transportation Support Plan Update, Comprehensive Plan and City Development Code    Amendments

 

4.  Deliberations – Public Hearing Transportation Support Plan Update, Comprehensive Plan and City Development Code Amendments

 

Additional Discussion

 

Adjournment:

 

 

Next Regular Meeting: City of Irrigon Planning Commission – July 1, 2014

All meetings begin at 6:00 p.m.

 

Agenda for May 20, 2014 City Council Meeting

AGENDA

Irrigon City Council Meeting

May 20, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

 

1.              Call to Order/Pledge/Roll Call

 

 

 

2.              Mayor’s Comments

 

 

 

3.             * Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

 

    a. Approval of Minutes – April 15, 2014

 

              b. Staff Reports

 

                  i.   Finance Officer

 

                  ii.  City Manager

 

              c. Accounts Payable

 

              d. Morrow County Sheriff Report

 

              e. Correspondence

 

 

 

4.       Public Comment – Maximum 5 minutes/person 

 

This is the time provided for individuals wishing to address the Council, at their discretion, regarding issues that are not    already on the agenda. Please sign-up on the clipboard.

 

 

 

5.        CTUIR Bus Service to Irrigon – Information Update (staff)

 

 

 

6.        Public Hearing – Adjustment of Utility (Water and Sewer) Rates and Charges

 

 

 

7.        * Ordinance No. 227-14 “Water Rates and Fees” (Second Read)

 

 

 

8.        * Resolution 14-04 “Sewer Rates and Fees” (Second Read)

 

 

 

9.        Goat Head Bounty – Information (Staff)

 

 

 

10.      Emergency Table Top Exercise – Update (Mayor)

 

 

 

11.     * Resolution 14-05 “Credit Card Holders and City Manager Spending Authority” 

 

 

 

12.     Ordinance No. 230-14 “Inland Franchise” (First Read)

 

 

 

13.     Ordinance No. 231-14 “Windwave Franchise” (First Read)

 

 

 

14.      Ordinance No. 229-14 “EOT Franchise” (First Read)

 

 

 

15.     Items for Future Council Meetings

 

 

 

Adjournment                                  Next Regular Meeting Date – June 17, 2014 

 

 

 

Executive Session:  ORS 192.660 (2)(h) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.

 

 

 

* Denotes a motion and vote required.

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

 

Records Requests:  The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

 

 Click here for the  City Council Meeting  5/20/14 information packet

PUBLIC NOTICE

 

                THE CITY OF IRRIGON CITY COUNCIL will hold a Public Hearing on Tuesday, June 17, 2014, at 6:00 p.m.

 

                Amendments to the City’s Transportation Support Plan (TSP) and Comprehensive Plan, along with minor City Development Code updates as they relate to the TSP and Comp Plan.

 

                The meeting will provide the City Council the opportunity to review the pending Comprehensive Plan, TSP and adoption Ordinance for the City of Irrigon. Documents to be reviewed will be Comprehensive Plan, Development Code Amendments, Updated Section Five (5) of the TSP as they relate to Bicycle and Pedestrian areas, and Appendixes.

               

                Opportunity to voice support or opposition to the above proposal or to ask questions will be provided.  Failure to raise an issue in person or by letter or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue precludes appeal to the Land Use Board of Appeals based on those issues. 

 

              Copies of the Proposed TSP and Comprehensive Plan Amendments and any relevant documents are available for review at City Hall.  For more information, please contact the City Manager at 541-922-3047.

PUBLIC NOTICE

 

 

THE CITY OF IRRIGON PLANNING COMMISSION will hold a Public Hearing on Tuesday, June 3, 2014, at 6:00 p.m.

 

Amendments to the City’s Transportation Support Plan (TSP) and Comprehensive Plan, along with minor City Development Code updates as they relate to the TSP and Comp Plan.

 

The meeting will provide the Planning Commission the opportunity to review the pending Comprehensive Plan, TSP and adoption Ordinance for the City of Irrigon. Documents to be reviewed will be Comprehensive Plan, Development Code Amendments, Updated Section Five (5) of the TSP as they relate to Bicycle and Pedestrian areas, and Appendixes.

 

Opportunity to voice support or opposition to the above proposal or to ask questions will be provided. Failure to raise an issue in person or by letter or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue precludes appeal to the Land Use Board of Appeals based on those issues.

 

Copies of the Proposed TSP and Comprehensive Plan Amendments and any relevant documents are available for review at City Hall. For more information, please contact the City Manager at 541-922-3047.

 

 

May 13, 2014 Budget Committeee Meeting Minutes

City of Irrigon

Budget Committee Meeting

May 13, 2014

6:00 p.m.

 

Call to Order

Chairperson Janet Cooley called the Budget Committee meeting to order at 6:06 p.m.

Roll Call

Members Present: Mayor Sam Heath, Mayor Pro-Tem Christine Sorenson, Councilor Arnold “Joe” Theisen, Councilor Margaret Anderson, Alan Carnahan, Janet Cooley, Luke Maynard. 

Members Absent: Councilor Ken Matlack, Councilor Michelle Hagen, Councilor Daren Strong, Andrew Hermanns, Martin Brown, Merv Hussey

A quorum was present.

Staff Present: Finance Officer Amanda Slawson and City Manager Aaron Palmquist

Public Comment

There was not any public present to make comment.

Public Hearing on State Revenue Sharing

State Revenue Sharing is a distribution from the Oregon Liquor Control Commission (OLCC) that is authorized under ORS 221.770.  A public hearing must be held in front of the budget committee to receive comment on possible uses of the distributions and then another public hearing must be held with the city council on proposed uses of the distribution in relation to the entire budget.  The city council will then need to elect to receive the distribution by resolution or ordinance.

The Public Hearing was opened at 6:10.

No public comment was given.

The Public Hearing was closed at 6:12.

Approval of Fiscal Year 2015-2015 Budget

Joe Theisen moved to approve the City of Irrigon’s 2014-2015 Budget as presented, discussed and modified for City Council adoption.  Luke Maynard seconded the motion.  Motion passed unanimously.

Sam Heath moved to approve the City of Irrigon’s Tax in the amount of $3.6782 per $1,000 assessed value.  Christine Sorenson seconded the motion.  Motion passed unanimously.

Sam Heath moved to approve the voter approved bonded debt in the amount of $228,350.00 as noted in the City of Irrigon’s 2014-2015 Budget.

Adjournment

Margaret Anderson moved to adjourn the meeting.  There being no further discussion.  Meeting adjourned at 6:21 p.m.

Minutes prepared by:  Amanda Slawson

 

Irrigon Budget Committee Agenda

Fiscal Year 2014-2015

May 13, 2014 at 6:00 PM

Irrigon City Hall, 500 NE Main Avenue

 

 

1.  Call to Order                                                                             Chairperson

2.   Roll Call                                                                                   Chairperson

3.  Public Comment                                                                      Chairperson

4.  Public Hearing on State Revenue Sharing                        Chairperson

5.  Budget Review                                                                         Budget Committee

6.  Approval of Fiscal Year 2014-2015 Budget                       Budget Committee

7.  Adjournment

Public Notice

                THE CITY OF IRRIGON PLANNING COMMISSION will hold a Public Hearing on Tuesday, June 3, 2014, at 6:00  p.m.

                 Amendments to the City’s Transportation Support Plan (TSP) and Comprehensive Plan, along with minor City Development Code updates as they relate to the TSP and Comp Plan.

                 The meeting will provide the Planning Commission the opportunity to review the pending Comprehensive Plan, TSP and adoption Ordinance for the City of Irrigon. Documents to be reviewed will be Comprehensive Plan, Development Code Amendments, Updated Section Five (5) of the TSP as they relate to Bicycle and Pedestrian areas, and Appendixes.

                             Opportunity to voice support or opposition to the above proposal or to ask questions will be provided.  Failure to raise an issue in person or by letter or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue precludes appeal to the Land Use Board of Appeals based on those issues. 

               Copies of the Proposed TSP and Comprehensive Plan Amendments and any relevant documents are available for review at City Hall.  For more information, please contact the City Manager at 541-922-3047.

May 6, 2014 Planning Commission Meeting Agenda

               

Irrigon Planning Commission

 Agenda

    May 6, 2014 at 6:00 p.m

Irrigon City Hall

500 NE Main Avenue

  

1.  Call to Order and Roll Call

2.  Approve Minutes: 

  • March 4, 2014 Planning Commission minutes
  • April 17 , 2014 Kittleson & Associates Meeting Summary of Joint City Council / Planning Commission

3.  Public Hearing – Variance – Standley, 545 E California Ave.

4.  Deliberations – Public Hearing Variance – Standley, 545 E California Ave.

5.  TGM Bike/PED Grant Update

6.  Second Quarter Building Permits Report

7.  Additional Discussion

 

Adjournment:

 

Next Regular Meeting: City of Irrigon Planning Commission – June 3, 2014

All meetings begin at 6:00 p.m.