January 6, 2015 Planning Commission Meeting Minutes

Irrigon Planning Commission

Minutes

January 6, 2015 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

1.  Call to Order and Roll Call

Chairperson Foster Carroll called the meeting to order at 6:04 p.m.

Planning Commission members present: Bill Earle, Foster Carroll, Luke Maynard, and Bill Kelly.  Alan Carnahan had an excused absence.

Staff present: City Manager Aaron Palmquist and City Clerk Jessi Hoffman.

Audience:  None

2.  Approve Minutes from the November 4, 2014 Planning Commission Meeting

Commissioner Earle moved to accept the minutes from November 4, 2014. Commissioner Kelly                      seconded.   Motion passed unanimously.

3.  Truck Route Ordinance No.222-14

Manager Palmquist stated that there have been some concerns in regards to individuals taking there semi trucks home. Palmquist stated that the streets they are traveling are residential streets not commercial roads. Palmquist also stated that the residential streets will not be able to withstand the weight of semi trucks driving down city streets.

Manager Palmquist stated that Staff recommends that the Planning Commission take the attached information in the packet home, study it and bring the subject back at a later time.

 

Commissioner Maynard agreed that the Planning Commission should take this home and review it and bring it back at a future Planning Commission meeting.

 

 

 

 

4. Upcoming Code Amendment Processes

Manager Palmquist stated that in March we are scheduling for a Public Hearing for:

 

  • Safe School Routes
  • Update Development Code Definitions
  • Update Development Code for land use of Medical Marijuana facilities

Manager Palmquist stated that everything needs to be in place by the end of April.

 

 

5. Additional Discussion

There was no further business.

Commissioner Kelly made a motion to close the Planning Commission Meeting.

 

Meeting adjourned at 7:04 p.m.

 

Minutes were prepared by:  Jessi Hoffman

 

 

 

 

 

February 24, 2015 Special City Council Meeting Minutes

Minutes

Special Irrigon City Council Meeting

February 24, 2015 – 6:30 PM

Irrigon City Hall – 500 NE Main Avenue

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1.  Call to Order and Pledge of Allegiance – 6:30 pm

Council members present: Christine Sorenson, Sam Heath, Daren Strong, Ken Matlack, Margaret Anderson, Martin Brown, and Michelle Hagen.

Staff present: City Manager Aaron Palmquist. City Clerk Jessi Hoffman had a excused absence.

Audience: Sue Oliver, Tamara Reid, Jeanette Meyers, Carolyn Prouty, Dianna Strong, Karen Cooley and Burrel Cooley, George Plaven from the E.O., Janet Cooley, Janet and Luke Maynard, Dave Cooley, Barb and Wayne Huwe, and Kim Keel.

2.  Mayor’s Comments

Mayor Heath stated that she would like to thank everyone for being present for the Special Meeting of the City Council. Heath noted that last Tuesday at the regular monthly meeting she had stated that the City’s Lawyer was still working with OTLD attorney to get something formally to agree on to put before the Council. Heath stated with that said, we have a formal IGA here tonight for the council to review and discuss proposals for the City and the District.

3.*OTLD/City of Irrigon IGA with Building Code Modification Agreement

Mayor Heath asked City Manager Palmquist to address the Council on the documents before the Council.

Manager Palmquist reviewed the OTLD/City of Irrigon IGA with the Building Code Modification Agreement.  He stated that everything, with some typos that were highlighted, the council has seen. The council has also seen the strike outs and has accepted the recommendations.

Councilor Sorenson stated on page 3, last line on the first paragraph. The word “shall” the S should be a small S not capital.

Manager Palmquist stated that the Fire Wall Exception and the Letter to the Building Official will remain the same. Palmquist stated that this has been communicated to Mrs. Richmond.

Councilor Matlack asked why on diagram C3 the proposed property line continued west passed the west property line.

Palmquist replied all that is for is reference. The property line will move north right at the X.

Councilor Strong asked if this is accepted tonight, how long before an Occupancy Permit will be able to be re-issued?

Manager Palmquist stated that his best estimate if the Council approves the IGA tonight, and the OTLD approves and signs the IGA, Fire Wall Exception, and the Letter to the Building Official next Wednesday at a Special OTLD meeting. The Lobby and the Common area should be open within a week of signing.

Mayor Heath asked if there were any more questions. No other questions were asked.

Mayor Heath stated that being there were no further questions from the Council she would except a motion.

Councilor Anderson made the motion to except and sign the IGA as presented, authorizing the Mayor to sign the Fire Wall Exception Agreement and the Letter to the Building Official upon receiving the signed and agreed upon IGA from the OTLD Board. Councilor Matlack seconded the motion. Motion passed unanimously.

The meeting was adjourned at 6:59 p.m.

 

 

Submitted by/

Jessi Hoffman

City Clerk

 

 

 

 

February 17, 2015 City Council Meeting Minutes

Minutes

Irrigon City Council Meeting

February 17, 2015 – 6:00 PM

1.  Call to Order and Pledge of Allegiance – 6:09 pm

Council members present: Christine Sorenson, Sam Heath, Daren Strong, Ken Matlack, Margaret Anderson. Martin Brown and Michelle Hagen had excused absence.

Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman and Public Works Director Keith White had a excused absence.

Audience: Deputy Neubert, Sue Oliver, Tamara Reid, Gerald Breazeale, Jeanette Meyers, Amanda & Cody Holland, Patti Burris, Karen and Burrel Cooley.

2. Mayor’s Comments

Mayor Heath stated the she recently made her first trip to the waste water treatment facility. Darrell Gale had asked Heath to observe operations as he and Chuck Osgood were conducting tests to find a possible solution to help meet the nitrogen level requirements set forth by DEQ. Heath stated that Public Works Director Keith White had mentioned in his Public Works report, the requirement level now at 20 mg/l will soon decrease to a required 10 mg/l. Heath stated that the weather was not the greatest on the day, but she did have access to outside air at the facility. There was little, if any odor!

Mayor Heath stated that at last week’s Chamber Luncheon, Bob Green, Director of the Good Shepherd Community Health District, presented attendees with an informative overview of the help they provide local communities and surrounding areas. Heath stated that she brought back a flyer that indicated they will take old vehicles. The owner will be provided with a tax credit voucher for $500.00 and if the vehicle is in great enough shape to go to auction, the owner then could receive another voucher for the difference of the initial $500.00 and what the car actually sold for to apply to your tax credit. This may be of interest to some who want to rid their property of old vehicles. Heath said they take care of the whole process.

3. *Consent Agenda

Mayor Heath asked Council for a motion to approve all items together without discussion or individual motions. Heath stated that the Council may request an item be removed for later in the meeting and discussion. It was moved by Councilor Anderson Sorensonand seconded by Councilor Strong  to approve and accept the Consent Agenda with all items as presented.

a. Approval of Minutes – January 20, 2015

b. Staff Reports

i. Public Works

ii. Finance Officer

iii. City Manager

c. Accounts Payable

d. Morrow County Sheriff Report

e. Correspondence

The motion passed unanimously.

4.  Public Comment

Mayor Heath stated that there is a maximum 3 minutes/person. Maximum 30 Minutes allotted time for public comments. This is the time provided for individuals wishing to address the Council, at their discretion. Please sign-up on the clipboard required.

Mayor Heath asked if there was any public comment at this time?

Cody Holland stated that he was a new resident of Irrigon for about 6 months. He stated that his children attend the Irrigon schools and his wife is from the Irrigon area. He is learning more and more about the community as he becomes a member. Cody stated that one of the things that he has been striving to do is establish an AA and a NA group in the community. He stated that it has been difficult to find a location to do that. Cody asked the Council for any suggestions on how and where to go about obtaining a location. Cody also stated that a second concern he had is with a social entity in Irrigon not connected with the City of Irrigon. Cody also stated he wanted to get more information on when meetings are being held.

Manager Palmquist stated that the first Tuesday of every month is the Planning Commission Meetings and on every third Tuesday of the month is the City Council Meetings.

Sue Oliver stated that she is not technically a city resident, because she lives out by the hatchery, which makes her out of city limits. Sue stated that she wanted to come tonight and say thank you for volunteering for this kind of work. I realize how much work it is. Sue stated that she has lived out by the Hatchery since 1992 and has watched Irrigon grow. When Sue moved here there was a grocery store. Sue stated that she wished there was another store.  Sue also stated that in the past six years she has not been so involved in the local politics and local happenings. She used to be more involved with when she had time, but recently the Oregon Department of Energy decided to close their Hermiston office, leaving her with a little more time on her hands. Sue stated that lead her to asking what the heck is going on with the Irrigon Library. We have this beautiful building and she knows so many people that have worked hard and long for the library. Sue stated that she is trying to get involved so she has a understanding of what’s going on. Sue also stated that she has plans of going to the OTLD meeting tomorrow night and that she requested time on their agenda to speak.

Gerald Breazeale stated that most of you know I was City Manager from 2005 to 2013, and though that was not a part of his speech Breazeale stated that he would like the Council to know that. Breazeale also stated that none of the current Councilors except Councilor Matlack where on the Council when the concept of the library and the attachment to City Hall was discussed. Breazeale stated that most of the City Council is new, and for that reason Breazeale stated that he wanted to do his version of a timeline. Breazeale read and gave a timeline from 2002 to 2015 to the City Council.

5.  Public Hearing Supplemental Budget Revision

Mayor Heath stated that most of you are aware of the unexpected grant from the Columbia River Enterprise Zone II. Heath also stated that in order for us to revise our current budget for the fiscal year, we must hold a Public Hearing.

Public Hearing opened at 6:35 pm

Mayor Heath called for any abstentions or conflicts of interest. None were abstained City Manager Palmquist made an opening statement that according to Oregon Budget Law this increases the percentage of appropriations over 10% and we have to do a supplemental budget to take that money in.  Palmquist also noted, so others are aware Resolution 15-01 revises appropriations for resources and expenditures requirements.  Palmquist stated that the $75,000.00 still has a process to go through and it will be split in half and presented to the Council at next month’s meeting.

Mayor Heath asked if there was any proponents at this time you may step forward and if you are in favor you may state why.

Sue Oliver stated that she fully supports the City of Irrigon excepting the grant of $75,000.00 and looks forward to see how it will be used in the future.

Tammy Reid asked who will be on the Committee?

Manager Palmquist stated it would be members of the taxing districts.

Mayor Heath asked if there were any opponents? If you oppose to revising the budget for the fiscal year, please come forward and state why. There were no opposing comments.

Public Hearing closed at 6:45pm

6. *Resolution 15-01 “Supplemental Budget Revision”

City Manager Palmquist read Resolution 15-01.

Mayor Heath asked the Council if there was a motion to adopt the unexpected grant from the CREZ II and places into the City’s current fiscal year budget and amend the appropriate funds. Councilor Strong moved to adopted Resolution 15-01. Councilor Anderson seconded the motion. Motion passed unanimously.

7.  OTLD Update

Mayor Heath stated that since our last meeting there has been communication between the lawyers. The City Manager, Pro tem, and Mayor Heath provided some feedback on that shared communication. With that said the lawyer will continue to represent community stakeholders and act in the best interests of the tax payers while complying with the building codes set forth by the State of Oregon Building Code. Nothing formal has been presented for the council at this time. We are hopeful with the District’s most recent decision (January 7th, 2015).

8. Items for Future Council Meetings

  • Fee Schedule – March 2015
  • Four Public Hearings (Safe Routes, Definitions, Zoning Amendments)-March2015
  • Needs and Issues (N&I) Committee
  • Morrow County Comp Plan Update Process-March 2015
  • Budget Committee Member Appointments – March 2015
  • Cluster Box Discussion – April 2015

Councilor Anderson motioned to adjourn meeting. Councilor Strong seconded the motion.

 

The meeting was adjourned at 7:25 p.m.

 

 

Next Regular Meeting Date – March 17, 2015

 

Submitted by/

Jessi Hoffman

City Clerk

 

 

 

 

 

March 17, 2015 City Council Meeting Agenda

AGENDA

Irrigon City Council Meeting

March 17, 2015 – 6.00 PM

Irrigon City Hall – 500 NE Main Avenue

  1. Call to Order/Pledge/ Roll Call
  2. Mayor’s Comments
  3. * Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

a.  Approval of Minutes – February 17, 2015 and February 24, 2015

b.  Staff Reports

 i. Public Works

 ii. Finance Officer

iii. City Manager

c. Accounts Payable

d. Morrow County Sheriff Report

e. Correspondence

4. Public Comment – Maximum 3 minutes/person. Maximum 30 minutes allotted time for public comments

This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

  1. Morrow County Planning Information and Update – Carla McLane, Planning Director
  2. Public Hearing – Safe School Routes with Map
  3. * Deliberations – Safe School Routes with Map
  4. Public Hearing – Repealing of Article 10, Chapter 7 Irrigon Development Code “Medical Marijuana”
  5. * Deliberations – Repealing of Article 10, Chapter 7 Irrigon Development Code “Medical Marijuana”
  6. Public Hearing – Development Code Definitions
  7. * Deliberations – Development Code Definitions
  8. Public Hearing – Development Code Land use Standards and Uses
  9. * Deliberations – Development Code Land use Standards and Uses
  10. * Budget Committee Member Appointments
  11. * Ordinance 236-15 – Amending Irrigon Municipal Code (IMC) Provisions, Article 1 Adding Chapter 12 “Fees and   Charges”
  12. * Master Fee Schedule Resolution 15-02
  13. * Irrigon Enhancement Program and Committee Appointment
  14. Items for Future Council Meetings
  • Four Ordinances (Safe Routes Ord. 232-15, Definitions Ord. 233-15, Use Amendments Ord. 234-15, Repealing Article 10 CH 7 Ord. 235-15) – April 2015
  • Cluster Box Discussion – April 2015
  • Budget Committee Process Begins – April 2015
  • BMCC Bond Presentation – April 2015

Adjournment

Next Regular Meeting Date – March 21, 2015

* Denotes a motion and vote required

 Click here for City Council Packet 3.17.15

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

February 2, 2015 Planning Commission Agenda – Meeting Cancelled

Irrigon Planning Commission

Agenda

February 3, 2015 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

The February Planning Commission is cancelled.  No meeting this month.

 

 

Next Regular Meeting: City of Irrigon Planning Commission – March 3, 2015

 

All meetings begin at 6:00 p.m.

 

January 6, 2015 Planning Commission Meeting Agenda

Irrigon Planning Commission

Agenda

January 6, 2015 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 1.  Call to Order and Roll Call

2.   Approve Minutes:

 

  • November 4, 2014 Planning Commission minutes

 

3. Truck Route Ordinance No. 222-14

 

4. Upcoming Code Amendment Processes

5. Additional Discussion

 

Adjournment:

 

 

Next Regular Meeting: City of Irrigon Planning Commission – February 3, 2015

All meetings begin at 6:00 p.m.

Agenda for Planning Commission September 2, 2014 – Cancelled

 

Irrigon Planning Commission

Agenda

September 2, 2014

Irrigon City Hall

500 NE Main Avenue

 

 

 

Meeting is cancelled for the month of September. No business to attend to.

 

 

Next Regular Meeting: City of Irrigon Planning Commission – October 7, 2014

All meetings begin at 6:00 p.m.

 

March 3, 2015 Planning Commission Agenda

.

Irrigon Planning Commission

Agenda

March 3, 2015 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

.

1.  Call to Order and Roll Call

2.  Approve Minutes:

  • January 6, 2015 Planning Commission minutes

3.  Public Hearing – Riley Replat – Assessors Map SW1/4 of Section 19, T5N R2624CD, 10-3, Tax Lots 100 and 200 of Irrigon, Oregon

4.  Deliberation – Riley Replat – Assessors Map SW1/4 of Section 19, T5N R2624CD, 10-3, Tax Lots 100 and 200

5.  Morrow County Planning Information and Update – Carla Mclane, Planning Director

6. Public Hearing – Safe School Routes with Map

7.  Deliberations – Safe School Routes with Map

8.  Public Hearing – Repealing of Article 10, Chapter 7 Irrigon Development Code “Medical Marijuana”

9.  Deliberations – Repealing of Article 10, Chapter 7 Irrigon Development Code “Medical Marijuana”

Public Hearing – Development Code Definitions

11.  Deliberations – Development Code Definitions

12.  Public Hearing – Development Code Land use Standards and Uses

13.  Deliberations – Development Code Land use Standards and Uses

Adjournment:

Next Regular Meeting: City of Irrigon Planning Commission – April 7, 2015

All meetings begin at 6:00 p.m.

.

 

 

February 24, 2015 Special City Council Meeting Agenda

AGENDA

Special Irrigon City Council Meeting

February 24, 2015 – 6:30 PM

Irrigon City Hall – 500 NE Main Avenue

 

  1. Call to Order/Pledge/Roll Call

 

  1. Mayor’s Comments

 

  1. * OTLD/City of Irrigon IGA with Building Code Modification Agreement

 

 

 

Adjournment

 

Executive Session:  Council may move to Executive Session in accordance with ORS 192.660 (2) (h) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.

 

* Denotes a motion and vote required.

February 17, 2015 City Council Meeting Agenda

AGENDA

Irrigon City Council Meeting

February 17, 2015 – 6.00 PM

Irrigon City Hall – 500 NE Main Avenue

1.  Call to Order/Pledge/ Roll Call

2.  Mayor’s Comments

3.  * Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

a.  Approval of Minutes – January 20, 2015

b.  Staff Reports

i. Public Works

ii.  Finance Officer

iii. City Manager

c.  Accounts Payable

d.  Morrow County Sheriff Report

e.  Correspondence

4.  Public Comment – Maximum 3 minutes/person. Maximum 30 minutes allotted time for public comments

This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

 

5.  Public Hearing Supplemental Budget Revision

 

6.  *Resolution 15-01 “Supplemental Budget Revision”

 

 

7.  OTLD Update

 

 

8.  Items for Future Council Meetings

  • Fee Schedule – March 2015
  • Four Public Hearings (Safe Routes, Definitions, Zoning Amendments) – March 2015
  • Needs and Issues (N&I) Committee
  • Morrow County Comp Plan Update Process – March 2015
  • Budget Committee Member Appointments – March 2015
  • Cluster Box Discussion – April 2015

 

 

Adjournment

 

 

Next Regular Meeting Date – March 17, 2015

Click here for City Council Packet 2.17.15

 

* Denotes a motion and vote required.

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.