August 18, 2015 City Council Meeting Agenda

AGENDA

Irrigon City Council Meeting

August 18, 2015 – 6.00 PM

Irrigon City Hall – 500 NE Main Avenue

 

  1. Call to Order/Pledge/ Roll Call
  2. Mayor’s Comments
  3. *Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

a. Approval of Minutes – July 21, 2015

b. Staff Reports

i. Public Works

ii.Finance Officer

       iii. City Manager

c. Accounts Payable

d. Morrow County Sheriff Report

e. Correspondence

4.Public Comment – Maximum 3 minutes/person. Maximum 30 minutes allotted time for public comments

This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

  1. Public Hearing – CDBG Block Grant Application” – John Garlitz
  2. *Ordinance 222-14, Amended “Truck and Commercial Vehicle Routes”
  3. *OLCC Renewals
  4. *Resolution 15-12 “Extending Workers’ Compensation to City Volunteers”
  5. Items for Future Council Meetings
  • CBU (Cluster Box Units) Process – TBD
  • Farmers Market Process/Policy – TBD
  • CM Contract – TBD
  • Fiscal Challenges and Possibilities – September 2015
  • Strategic Planning and Goal Setting – November 2015

Adjournment

 

Next Regular Meeting Date – September 15, 2015

 

* Denotes a motion and vote required.

 Click here for City Council Meeting Information Packet for 8/18/2015

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

The facility is accessible for people with disabilities. Records Requests: The public may request documents for review, as legally applicable. A written request shall be submitted with a response in 5 business days of the time and cost for such public document request. City will proceed upon written notice to proceed or disregard the request.

August 4, 2015 Planning Commission Minutes

Irrigon Planning Commission

Minutes

August 4, 2015 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

  

Due to no quorium there was no meeting, however Mr. and Mrs. Shade had questions and thoughts provided to the Planning Commission that will be brought forward at the next meeting on October 6, 2015

July 7, 2015 Planning Commission Meeting Minutes

 

Irrigon Planning Commission

Minutes

July 7, 2015 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

  1. Call to Order and Roll Call

Commissioner Carroll called the meeting to order at 6:03 p.m.

Planning Commission members present: Luke Maynard, Bill Kelly and Bill Earle. Alan Carnahan and Foster Carroll had excused absences.

Staff present: City Manager Aaron Palmquist and City Clerk Jessi Hoffman.

Audience: None

  1. Approve Minutes from the June 2, 2015 Planning Commission Meeting

Commissioner Maynard moved to accept the minutes from June 2, 2015. Commissioner Earle                     seconded.   Motion passed unanimously.

  1. Election of Chairperson

Commissioner Maynard moved to elect Commissioner Kelly as Chairperson. Commissioner Earl seconded the motion. Motion passed unanimously.

  1. Ordinance 222-14 Amended “Truck Ordinance”.

Manager Palmquist reviewed the thoughts and questions from the City Council to the Planning Commission.Palmquist also went over the Ordinance 222-14 with the Planning Commission on the suggested comments and recommendations.

Planning Commission deliberated greatly over Ordinance 222-14. The planning Commission was all in favor to send Ordinance 222-14 forward to the City Council for adoption.

  1. Additional Discussion

The Planning Commission had no additional items to discuss..

There was no further business.

Meeting adjourned at 6:59 p.m.

Minutes were prepared by: Jessi Hoffman

 

August 4, 2015 Planning Commission Meeting Agenda

Irrigon Planning Commission

Agenda

August 4, 2015 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

 

  1. Call to Order, Pledge, and Roll Call
  2. Approve Minutes:
  • July 7, 2015 Planning Commission minutes
  1. Public Hearing “City Development Code Amendments – Definitions, Temporary Uses, and Animal Densities”
  2. City Development Code Amendments – Definitions, Temporary Uses, and Animal Densities
  3. Quarterly Permits – Information only
  4. Additional Discussion

 

 

Adjournment:

 

 

Next Regular Meeting: City of Irrigon Planning Commission – October 6, 2015 (No September 2015 meeting)

All meetings begin at 6:00 p.m.

July 7, 2015 Irrigon Planning Commission Meeting Agenda

 

 

Irrigon Planning Commission

Agenda

July 7, 2015 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

  

  1. Call to Order, Pledge, and Roll Call
  2. Approve Minutes:
  • June 2, 2015 Planning Commission minutes
  1. Election of Chairperson
  2. Ordinance 222-14 Amended “Truck Ordinance”
  3. Additional Discussion

 

 

Adjournment:

 

 

Next Regular Meeting: City of Irrigon Planning Commission – August 4, 2015

All meetings begin at 6:00 p.m.

June 2 , 2015 Planning Commission Meeting Minutes

 

Irrigon Planning Commission

Minutes

June 2, 2015 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

  1. Call to Order and Roll Call

Commissioner Carroll called the meeting to order at 6:00 p.m.

Planning Commission members present: Alan Carnahan, Foster Carroll, and Luke Maynard. Bill Kelly and Bill Earle had excused absences.

Staff present: City Manager Aaron Palmquist and City Clerk Jessi Hoffman.

Audience: None

  1. Approve Minutes from the May 5, 2015 Planning Commission Meeting

Commissioner Carnahan moved to accept the minutes from May 5, 2015. Commissioner Maynard                     seconded.   Motion passed unanimously.

  1. Ordinance 222-14 Amended “Truck Ordinance”

Manager Palmquist went over the notes that the City Council sent back to the Planning Commission.

Manager Palmquist also stated that one of the things that the Planning Commission should look at is it about preserving the roads or is it about semi-trucks in residential areas.

Commissioner Carnahan gave the idea of a weekend permit.

Manager Palmquist asked how do you monitor that.

Manager Palmquist stated that staff recommends that the Planning Commission think on this and bring it back to the next Planning Commission meeting.

  1. Planning Commission Training Discussion.

Manager Palmquist asked the Planning Commission to take a look at your packets where there are some samples of what was talked about in the last Planning Commission meeting.

Manager Palmquist recommends reviewing the samples and bringing it back to the next Planning Commission meeting.

Commissioner Carnahan stated that the cheat sheets look good.

  1. Planning Commission Goals and Work Plan

City Manager Palmquist handed out some potential training material for the Planning Commission to review and bring back at a future Planning Commission meeting.

  1. Additional Discussion

Commissioner Carrol stated that he has plans to step down as Chairperson for the Planning Commission.

Commissioner Carroll also stated that the Planning Commission will vote on it at the next meeting.

There was no further business.

Meeting adjourned at 6:48 p.m.

Minutes were prepared by: Jessi Hoffman

 

 

July 21, 2015 City Council Meeting Minutes

Minutes

Irrigon City Council Meeting

July 21, 2015 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

 

  1. Call to Order and Pledge of Allegiance – 6:04 pm

Council members present: Christine Sorenson by phone, Sam Heath, Margaret Anderson, Ken Matlack, Michelle Hagen. Martin Brown and Daren Strong had an excused absence.

Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman and Public Works Director Keith White.

Audience: Deputy Neubert, Barb Huwe, and Yvonne Wesley

  1. Mayor’s Comments

Mayor Heath provided a simple reminder that the Irrigon Watermelon Festival is this coming Saturday, the 25th of July. It will be a day of fun for all age groups. Heath also stated that Councilor Anderson will be taking part in the seed spitting contest at 2:30 pm and watch out I hear she’s been practicing her technique.

Heath noted that Councilor Sorenson attended the quarterly LOC small city meeting in Heppner last week with the City Manager. Heath asked if Sorenson would like to brief the Council on what she had learned.

Councilor Sorenson stated that it was great to be able to dialog with other small city representatives.

Manager Palmquist stated that it was very energetic and interactive.

  1. *Consent Agenda
  2. Approval of Minutes – June 16, 2015
  3. Staff Reports
  4. Public Works
  5. Finance Officer

iii. City Manager

  1. Accounts Payable
  2. Morrow County Sheriff Report
  3. Correspondence

Mayor Heath asked the Council if there was a motion to approve the Consent Agenda for June 16, 2015.

Councilor Hagen made the motion to approve the Consent Agenda for June 16, 2015. Councilor Matlack seconded the motion. Motion passed unanimously.

  1. Public Comment – Maximum 3 minutes/person. Maximum 30 Minutes allotted time for public comments. This is the time provided for individuals wishing to address the Council, at their discretion, Please sign-up on the clipboard required.

Barb Huwe stated that she would like to say thank you to the City Council and the OTLD for finally getting the process settled. It’s been a long hard battle for everyone. Huwe also stated that the co-ed soft ball tournament will be going on July 25-26 this year. Come down and support the teams and come down and check out the Watermelon Festival and support it as well.

  1. Public Hearing – “Transferring of Real Property to OTLD”

Public Hearing opened at 6:09 pm

Mayor Heath asked if there was anyone that would like to speak. There were no comments at that time. Heath asked Staff to give an update.

Manager Palmquist stated that in the Council packet and for the public there is a Staff Report and the jist of it is that before any government body either transfers or disposes of real property there needs to be a Public Hearing. Palmquist stated for the record, Staff recommends to Council to accept the survey results, execute Resolution 15:07, authorize Mayor to sign the appropriate bargain sale and deeds and record, and send a third bargain sale and deed document to the OTLD for processing and recording. Expenses to be paid by the OTLD per the IGA.

Councilor Anderson asked if this is everything that needs to be done.

Manager Palmquist stated that this is everything that needs to be done for the lot line adjustment to be finished.

Public hearing closed at 6:12 pm

  1. *Resolution 15-07 Bargain and Sale Deeds – Lots line Adjustment Between City Hall and OTLD

Mayor Heath asked if there is a motion to accept Resolution 15-07, restating the boundaries between City Hall and OTLD, and authorizing the Mayor to sign the deeds.

 

Councilor Matlack made the motion to accept Resolution 15-07 restating the boundaries between City Hall and OTLD, and authorizing the Mayor to sign the deeds. Councilor Anderson seconded the motion. Motion passed unanimously.

  1. *Resolution 15-08 “SCA Grant-ODOT”

Mayor Heath noted that the City of Irrigon is making application to improve SE California Street between South First and Division Street.

Mayor Heath asked if there was a motion to accept Resolution 15-08.

Councilor Anderson made the motion to accept Resolution 15-08. Councilor Hagen seconded the motion. Motion passed unanimously.

  1. *Resolution 15-09 “STIP 2018-2020 Grant-ODOT”

Mayor Heath stated that this resolution is making application for the 2018-21 “Statewide Transportation Improvement Program” or STIP. City Manager Palmquist has had JUB go back through the prosed plans for Division St. to really access necessity to get the ball rolling on this project. Heath also commented that it has been a priority for some time and if you remember we scored right under the cut-off line last time at 2.7 million. With the reduced figures coming in 1.2 million less, and the priority this has with our City, we are hoping to receive strong consideration.

Councilor Sorenson made a motion to accept Resolution 15-09. Councilor Hagen seconded the motion. Motion passed unanimously.

  1. *Resolution 15-10 “Irrigon Drinking Water Reduction Grant #U13005 Close-out

Mayor Heath commented that Resolution accepts closure to the groundwater reduction grant. Manager Palmquist has some uniquely designed tri-fold brochures. Heath stated that this in turn will support code enforcement concerning animal density in populated areas that ties into the drinking water hazards when it becomes contaminated.

Manager Palmquist stated that on August 4, 2015 the Planning Commission will be holding a Public Hearing regarding this and they will also be making some recommendations according to the development code. It will come back in September to the City Council to look at some codes amendments.

Councilor Anderson stated that they need to look at the stuff that they are spraying on crops.

Manager Palmquist stated that would be the State Agriculture Department.

Councilor Anderson motioned to accept the closure of the grant by approving Resolution 15-10. Councilor Matlack seconded the motion. Motion passed unanimously.

  1. *Resolution 15-11 “CBDG Sewer Facility Plan Application”

Mayor Heath said that this Resolution for CBDG Block grant funding is to continue with sewer conversions. A pre-notification intake form has been accepted by IFA and we are deemed eligible.

Manager Palmquist stated that the Council gives authorization to move forward with the application process.

Councilor Anderson motioned to approve Resolution 15-11. Councilor Sorenson seconded the motion. Motion passed unanimously.

  1. *Enhancement Recommendations

Mayor Heath asked the Council if they remembered the $75 thousand that was given to our City from the Columbia River Enterprise Zone. Heath commented on how Manager Palmquist has done a remarkable job recommending how the money could be well spent in Enhancement projects benefiting everyone in the community. Palmquist formed a committee with a member from each taxing district and two members at large who then reviewed applications for enhancement projects with the Council making the final decision.

Manager Palmquist gave a detailed overview of Enhancement Recommendations.

Councilor Hagen made a motion to accept the recommendations to disperse the CREZ funds as presented by the Enhancement Committee. Councilor Sorenson seconded the motion. Motion passed unanimously.

  1. *Final Disposition of Backhoe to Cemetery District

Mayor Heath stated that it looks like the City’s Backhoe is now the Cemetery District’s property. Heath asked if there was a motion to acknowledge and accept that the final payment has been received from the Cemetery District.

Councilor Hagen made the motion to acknowledge and accept that the final payment has been received from the Cemetery District. Councilor Anderson seconded the motion. Motion passed unanimously.

  1. Items for Future Council Meetings
  • CBU (Cluster Box Units) Process – TBD
  • Farmers Market Process/Policy – TBD
  • CM Contract – TBD
  • Fiscal Challenges and Possibilities – September 2015
  • Strategic Planning and Goal Setting – November 2015

 

 

Adjournment

Councilor Anderson motioned to adjourn meeting.

The meeting was adjourned at 7:07 p.m.

Next Regular Meeting Date – August 18, 2015

 

Submitted by/

Jessi Hoffman

City Clerk

June 16, 2015 City Council Meeting Minutes

 

Minutes

Irrigon City Council Meeting

June 16, 2015 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

 

  1. Call to Order and Pledge of Allegiance – 6:05 pm

 

Council members present: Christine Sorenson, Sam Heath, Daren Strong, Ken Matlack, Michelle Hagen, and Martin Brown. Margaret Anderson had an excused absence

 

Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman and Finance Officer Amanda Ferguson. Public Works Director Keith White had an excused absence.

 

Audience: Deputy Neubert and Marsha Richmond

 

  1. Mayor’s Comments

 

Mayor Heath stated that Council has already read in the City Managers Report that we are considering

a newsletter. Heath stated that she encourages the Council to come up with name ideas.

 

Mayor Heath also stated that she has received the 2014 water sampling results and it appears we had no violations.

 

Mayor Heath also wanted to reemphasize safety first when having fun in the sun and please give animals proper shelter and fresh water in the hot days ahead. Heath stated that Councilor Sorenson had mentioned there is a child over by where she lives that plays in the streets and there is quite a lot of traffic. Heath stated that in order to get a sign it has to be brought up before the Council. Heath asked Manager Palmquist why this has to be brought in front of the Council and not in front of management.

 

Manager Palmquist stated that there is nothing in the code it has been the practice of what has been done in the past. Palmquist also stated that management should be able to make those kinds of decisions.

 

Councilor Strong stated that he is confident the Publics Works Director is fully capable of making decisions such as this.

 

  1. *Consent Agenda

 

a.  Approval of Minutes – May 19, 2015

b.  Reports

i. Public Works

ii. Finance Officer

                iii. City Manager

c.  Accounts Payable

d.  Morrow County Sheriff Report

e.  Correspondence

 

Mayor Heath asked if there was a motion to approve the consent agenda as is with the IJCS bill removed forseparate vote.

Councilor Sorenson made the motion to approve the consent agenda as is with the IJCS bill removed for separate vote. Councilor Strong seconded the motion. Motion passed unanimously.

 

Mayor Heath asked after reviewing the IJCS bill of $594.00 for a motion to approve the IJCS bill as presented.

 

Councilor Strong, after reviewing the IJCS bill of $594.00 moved to approve the IJCS bill as presented. Councilor Sorenson seconded the motion. passed with Councilor Brown abstaining.

 

  1. Public Comment – Maximum 3 minutes/person. Maximum 30 Minutes allotted time for public comments. This is the time provided for individuals wishing to address the Council, at their discretion, Please sign-up on the clipboard required.

 

Marsha Richmond stated she was representing the Oregon Trail Library District and stated that she was here to discuss some things about the lot line adjustment between the City of Irrigon and the OTLD. As Richmond spoke to the Council she passed out several handouts to the Council. Richmond stated that the first hand out is the process that needs to be done in order to finalize the lot line adjustment between the City of Irrigon and the OTLD. The next two documents handed out are an Order that needed to be signed by either theMayor or by the City Manager and the second hand out is an Exhibit that gets attached to the Order. Richmond stated that this is based on the City Code 10-4C-14, property line adjustment, which refers to 10-4A-02 the type one procedure which means that it can be done administratively and no hearing is needed.

 

City Manager Palmquist interjected to help Richmond out while she was looking thru her paperwork. Palmquist stated we do have an administrative process and yes you can do a lot line adjustment if it is between two property owners, but this is disposing of or transferring government property, even if it goes to another government agency, the City needs to hold a public hearing according to statue.

 

Richmond stated that the handouts that she has given is what the OTLD attorney has presented and Richmond stated that the OTLD has not been able to get any response from The City regarding this matter. Richmond stated that is why she is bringing this to the City Council tonight for your discussion and perusal because the OTLD would like to get this done. Mayor Heath thanked Marsha and proceeded with the remainder of agenda items.

  1. *Approving City Manager’s Evaluation

 

Mayor Heath stated that the City Council met earlier that evening in an Executive Session to evaluate the retention and employment-related performance of our Chief Executive Officer. Heath asked if there was a motion and second to retain Aaron Palmquist as our City Manager.

 

Councilor Sorenson made a motion to approve the City Manager’s evaluation that was provided in the Exec Session, retaining Palmquist as Manager and move forward with the Manager’s final agreement. Councilor Brown seconded the motion.

 

Mayor Heath asked for a show of hands all in favor so it can be officially recorded. All of the City Councilor showed in favor with none opposed. Heath congratulated and thanked Palmquist for his past services to the City of Irrigon.

 

 

  1. Public Hearing – City Election to Receive State Revenues and the FY 2015-16 Budget

 

Public Hearing opened at 6:18 pm

 

Mayor Heath stated that the Council would like to hear from the public its views for the City to receive State Revenues for the FY 2015-16 Budget. Heath asked Manager Palmquist to expand on this before she called for any abstentions.

 

Manager Palmquist gave a detailed description of the City Election to Receive State Revenues and the FY 2015-16 Budget.

 

Mayor Heath asked if there were any abstentions or conflicts of interest. If none, we will move on.

 

Public meeting closed at 6:26 pm

 

  1. *Resolution 15-05 “City Election to Receive State Revenues”

 

Mayor Heath stated to the Council you may deliberate since the Public Hearing is closed and I would accept a motion to approve or deny the authorization of the City of Irrigon’s election to receive state revenues.

 

Councilor Sorenson made a motion to adopt Resolution 15-05 “City Election to Receive State Revenues” following the Public Hearing. Councilor Matlack seconded the motion. Motion passed unanimously.

 

  1. *Resolution 15-04 “Adopting FY 2016 Budget, Make Appropriations, and Categorizing Tax

 

Mayor Heath stated that at this time Council may elect to adopt the FY 2015-16 budgets, making appropriations, imposing and categorizing the tax all in one Resolution. Heath asked Manager Palmquist if he had anything to add.

 

Palmquist stated that the city received a grant from Good Shepherd Medical Center for new cameras at the city park. The project is not expected to be completed by the end of the fiscal year. The $3,000 needs to be added to the General Fund’s beginning working capital and the materials and services appropriation to allow for the completion of the project in the 2015-2016 fiscal year. The final total on the budget is $3,556,820.00.

 

Councilor Strong made the motion to adopt Resolution 15-04 “Adopting FY 2016 Budget, Make Appropriations,

and Categorizing Tax. Councilor Sorenson seconded the motion. Motion passed unanimously.

 

  1. *Resolution 15-06 “Authorizing Morrow County Treasurer to Invest City Funds”

 

Mayor Heath stated that every year the Irrigon City Council recognizes the Morrow County Treasurer as a Custodial Officer and authorizes them to invest funds of this body. Heath stated that we formally do so in Resolution 15-06.

 

Councilor Strong asked for a better clarification on Resolution 15-06. Strong asked for understanding that this is not the City of Irrigon’s treasurer but the Morrow County Treasurer investing our money?

 

Manager Palmquist stated that every jurisdiction needs to do this because when taxes are collected the County Treasurer is the one that collects taxes. By the time they recieve and disperse funds there is interest to gain and it also gives them authorization to be able to put in the bank. Palmquist stated that this is required by State statue.

 

Councilor Matlack made the motion to adopt Resolution 15-06 “Authorizing Morrow County Treasurer to Invest City Funds”. Councilor Hagen seconded the motion. Motion passed unanimously.

 

  1. Eastern Oregon Telecommunications Lease Agreement

 

Mayor Heath stated that it appears there are a few buildings and the water tower that EOT would like to place and maintain antennas. Heath stated that Council should consider this as space for them to. The City Manager has drawn up a “Site Lease Agreement”.

 

City Manager Palmquist stated the Site Lease Agreement has been cleared through legal counsel.

 

Councilor Matlack asked why the City Hall roof.

 

City Manager gave a detailed explanation how the antennas will work and how it will bring coverage and expansion to the City of Irrigon.

 

Councilor Sorenson made the motion to approve the Eastern Oregon Telecommunications Lease Agreement. Councilor Strong seconded the motion. Motion passed unanimously.

 

  1. Items for Future Council Meetings

 

  • Mayor Heath directed Staff to report on where things are with the information that Marsha Richmond handed out.

 

Manager Palmquist stated that this is also for Marsha to take back with her. Palmquist noted that the City is waiting for the OTLD attorney to communicate with the City’s attorney for three updated (corrected) deeds that need to come to the City Council for a public hearing.

 

Marsha Richmond stated that OTLD needs the order signed by the Mayor or Manager before they can do the deed. Palmquist stated that would not happen. Richmond stated that the order needs to be signed before the deeds can be given. Palmquist tried to respond with Richmond speaking over the top of Palmquist. Palmquist stated this is my floor and the Mayor asked me a question. Palmquist noted the City cannot do the deeds until there is a Public Hearing. A Public Hearing is part of the process allowing the public to appear and give their input, because we are transferring real property. Palmquist also stated that this is State Statue. If it was just a lot line adjustment, that he can sign for that, but this is transferring and or disposing of real property. According to State Statue, we need to have a Public Hearing.

 

Palmquist also stated that in this processes the City Council is doing as this is not a Planning Commission item and nobody needs to make application. We are doing this internally, but a Public Hearing still needs to take place. Once the Public Hearing is done then the Council does a Resolution. Palmquist stated that in essence a Resolution and/or Ordinance are an Order. We don’t have to call it an Order we just have a Resolution that in essence from a legal terminology as you are ordering it and/or resolving it to be done.

 

Palmquist stated then you can sign the deeds and they can be recorded. There are three deeds that have to be in order in one Resolution. Palmquist stated that the first one is to transfer the property. Then there is one that creates a new deed description for the Library district and there is a new deed description for the City Hall. Palmquist stated that after the Public Hearing and a Resolution (Order) then the deeds are notarized and recorded.

 

Palmquist also stated that those deeds that where submitted have not been resent by OTLD attorney to the City’s Attorney. They had a statement that needed to be removed. They stated that there were maps that were recorded. Palmquist also stated you don’t record those maps that Richmond has handed out. The maps have been received by the surveyor. The maps are not part of what needs to be recorded, they are just survey mapping. Once the deed is recorded you have a new legal description. The Recording office, which is Bobbie Childers, lets the Assessor’s office know and then the Assessor’s office sends to the State to be re-mapped. Palmquist stated this is the way the process works. Those maps don’t need to be a part of the deed at all. You don’t record a lot line adjustment you record a deed. Maps that you do record are a map on a sub-division, re-plat, and new parcels.

 

Councilor Matlack asked if this was an issue of time to get it in sooner than later.

 

Richmond responded that the yellow highlight document that was handed out to the Council was through discussion with Bobbie Childers, the County Clerk, Carla at the Planning Department, County Surveyor, Keith Primm of Primm Surveying, and OTLD attorney. Richmond stated that this is how this processes came to be. In order for the OTLD attorney to create the deeds so that the can be filed we need a signed piece of paper which has been handed out as a sample either from the Mayor or Manager. Richmond added that if the City needs to have a hearing or whatever you can go ahead and do that, but in order for us to get you the deeds we need this piece of paper signed otherwise the process is stalled and the OTLD attorney has been trying to contact the City’s attorney and has had no response. Richmond stated that is why she is here tonight to try to expedite the processes.

 

Mayor Heath again thanked Richmond for bringing it to the Council’s attention and stated at this time the Council needs to hear from our attorney on the process that should take place.

 

Councilor Matlack stated that by the looks of it there is a process started and we just need to hear from the Public before we can do anything else.

 

Palmquist stated that is correct we don’t need to do an Order because we already have signed an IGA to do the lot line. Palmquist stated that we need documents because when you do a Public Hearing you have to have something for the Public to review.

 

Richmond responded that she needs the Order sheet signed to be able to get the correct documents.

 

Palmquist stated that he has already spoken to the bank and there is no time crunch on this because they have extended the loan requirement date.

 

Richmond responded that the OTLD has not gotten an extension and that is the time crunch.

 

Palmquist responded that the extension is good until September.

 

Richmond responded that it is not.

 

Palmquist explained the City Council needs are corrected deeds. Palmquist stated that all of this could have been done and taken care of within a couple of weeks after the IGA was signed. However, the City and the Council has allowed Ms. Richmond to take care of stuff because the OTLD are the ones paying for it. Palmquist stated that this is neither an Emergency nor something that needs to be done tonight.

 

Mayor Heath asked that we have had this on the Agenda twice and both times it’s had to be taken off because the City Council hadn’t received the correct information. Heath also stated that now two months have passed and like she stated before, City Council is waiting for the City’s attorney to get back with us.

 

Councilor Matlack asked what is expected from the attorney?

 

Palmquist stated that there is certain verbiage you have to state in the Public Hearing and the attorney will be giving the City the documents. The documents will be coming straight to the City. Initially the documents would have been sent from OTLD attorney to the City’s attorney. Palmquist noted that would have been great to move forward, but the OTLD attorney stated that he needed the recorded numbers. Palmquist said you don’t record the maps. That language needs be taken out so the process can keep moving forward. That was communicated two months ago.

 

Richmond stated that they had not heard anything about this. She also stated that OTLD attorney states that we need to have the order signed before he can continue the processes according to the County Planner, County Clerk, County Surveyor, and the OTLD attorney.

 

Palmquist stated to Richmond let me make this very clear, Gearld Breazeale went to the Planning Commission and spoke with Carla. Palmquist stated there is a step that is missing and it’s the Public Hearing. The Public Hearing needs to be done first to continue the process. Palmquist also stated that he is at the point to recommend to the City Council that we just have the City’s attorney draft up these three deeds that are needed and the City will eat the cost to get this done.

 

Councilor Matlack stated that sounds okay to him.

 

Councilor Brown stated that he is late on a lot of this for not previously being on the Council for the start of this process. As a Councilor I am not in favor of signing anything that the City’s attorney has not approved the Council to sign. Brown stated again he will not approve without input from our attorney.

 

Councilor Sorenson agreed with Councilor Brown’s comments and she will not approve either.

 

Councilor Strong asked if there was anything different from the original plan and amount of property being given.

 

Manager Palmquist responded that it is a total of 448 square feet. Palmquist, Richmond and Primm all agreed with the square footage.

 

Councilor Strong asked if any of that had changed?

 

Palmquist stated that nothing has changed. It is a legal process that we have to do. We have to be transparent and do it right.

 

Mayor Heath asked if there was any further discussion and if there is none let’s move on with items for Future Council Meetings

 

  • CBU (Cluster Box Units) Process – July 2015
  • Farmers Market Process/Policy – July 2015
  • Enhancement Recommendations – July 2015
  • Ex Session – CM Contract – July 2015
  • Fiscal Challenges and Resolutions – September 2015

 

Adjournment

 

Councilor Hagen motioned to adjourn meeting.

 

The meeting was adjourned at 7:15 p.m.

 

 

Next Regular Meeting Date – July 21, 2015

 

Submitted by/

Jessi Hoffman

City Clerk

 

 

SIGNED:                                                             ATTEST:

 

__________________________                                     __________________________

Sam Heath, Mayor                                           Aaron Palmquist, City Manager

 

July 21, 2015 City Council Meeting Agenda

AGENDA

Irrigon City Council Meeting

July 21, 2015 – 6.00 PM

Irrigon City Hall – 500 NE Main Avenue

  1. Call to Order/Pledge/ Roll Call

 

  1. Mayor’s Comments

 

  1. * Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

 

a. Approval of Minutes – June 16, 2015

b. Staff Reports

‘i.Public Works

ii. Finance Officer

               iii. City Manager

c.  Accounts Payable

d.  Morrow County Sheriff Report

c.  Correspondence

 

  1. Public Comment – Maximum 3 minutes/person. Maximum 30 minutes allotted time for public comments

This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

 

  1.      Public Hearing – “Transferring of Real Property to OTLD”

 

  1. *Resolution 15-07 Bargain and Sale Deeds – Lot Line Adjustment Between City Hall and OTLD

 

  1. *Resolution 15-08 “SCA Grant-ODOT”

 

  1. *Resolution 15-09 “STIP 2018-2020 Grant-ODOT”

 

  1. *Resolution 15-10 “Irrigon Drinking Water Reduction Grant #U13005 Close-out”

 

  1. *Resolution 15-11 “CBDG Sewer Facility Plan Application”

 

  1. *Enhancement Recommendations

 

  1. *Final Disposition of Backhoe to Cemetery District

 

  1. Items for Future Council Meetings
    • CBU (Cluster Box Units) Process – TBD
    • Farmers Market Process/Policy – TBD
    • CM Contract – TBD
    • Fiscal Challenges and Possibilities – September 2015
    • Strategic Planning and Goal Setting – November 2015

 

Adjournment

Click here for  July 21, 2015 City Council Meeting Packet

Next Regular Meeting Date – August 18, 2015

 

* Denotes a motion and vote required.

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests: The public may request documents for review, as legally applicable. A written request shall be submitted with a response in 5 business days of the time and cost for such public document request. City will proceed upon written notice to proceed or disregard the request.

A neighborly community providing safe services, developing innovative partnerships, focusing on quality and life giving opportunities

 

An Equal Opportunity Organization

 

Drinking Water Report***2014 Sampling Results

CITY OF IRRIGON

PO Box 428

IRRIGON, OR  97844-0428

Drinking Water Report***2014 Sampling Results

Este informe contiene información muy importante sobre su aqua beber.

Tradúzcalo ó hable cona alguien que lo entienda bien.

 

This is our annual Consumer Confidence Report (CCR) on your drinking water system. The most recently required sampling results have been gathered to inform customers about their tap water. With this information, we hope you will learn more about your water and will help protect the water for future use.

We provide quality drinking water that meets all federal and state requirements.

During recent years we have sampled for many different chemicals and have found very little contamination.  Contamination is anything other than pure water.  We sample total coliform bacteria as an indicator of microorganisms (bacteria, viruses and other small creatures) that should not be present.  The table below lists all the drinking water contaminants that we detected during the past calendar year or in our most recent tests as noted.  Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants.  The presence of contaminants does not necessarily indicate a health risk.  More information about contaminants and potential health effects can be obtained by calling 541-922-3047 or U.S. Environmental Protection Agency’s (EPA’s) Safe Drinking Water Hotline (1-800-426-4791). EPA’s website is www.epa.gov/safewater.

 

Terms and abbreviations

Maximum Contaminant Level Goal (MCLG): the level of a contaminant in drinking water below which there is no

known or expected risk to health.  MCLGs allow for a margin of safety.

Maximum Contaminant Level (MCL): the highest level of a contaminant that is allowed in drinking water.  MCLs

are set as close to the MCLGs as feasible using the best available treatment technology.

Action Level (AL): the concentration of a contaminant which, if exceeded, triggers treatment or other requirements

which a water system must follow.

na: not applicable   nd: not detectable at testing limit   ppm: parts per million or milligrams per liter

ppb: parts per billion or micrograms per liter   pCi/L: picocuries per liter (a measure of radiation)

 

Regulated

MCLG

 

MCL

Our Water

Sample

Date

Violation

 Typical Source of Contaminant

Nitrate (ppm) 10 10 0.904 2-3-14 No Naturally occurring
Gross Alpha (pCi/L) 0 15 3.05 1-13-10 No Naturally occurring
Lead (ppb) 0 15AL 7.5 9-20-13 No Corrosive water & home plumbing
Copper (ppm) 1.3 1.3AL 0.42 9-20-13 No Corrosive water & home plumbing
Copper (ppm) 1.3 1.3AL 0.42 9-20-13 No Corrosive water & home plumbing
Total Haloacetic Acids (HAA5) (ppb) na 60 4.4 11-13-14 No Disinfection byproduct
Total Trihalomethanes (TTHM) (ppb) na 80 13.2 11-13-14 No

Disinfection byproduct

 

WE HAD NO VIOLATIONS!

 

Your drinking water comes from ground water.

We have two wells along the Columbia River

 

SOURCE WATER ASSESSMENT

The State of Oregon has completed this assessment plan which includes a map of where the water comes from, possible sources of contamination, and a review of the susceptibility of the source for contamination.  This plan is available for public review.

Sources of drinking water: both tap water and bottled water originate as “surface water” from rivers and lakes or as “ground water” from springs and wells.  As water travels over the surface of land or through the ground, it dissolves naturally-occurring minerals and, in some cases, radioactive material.  Water picks up wastes from both human and animal activities.  Surface water is usually filtered and disinfected to remove bacteria, viruses, and protozoa.  Ground water is usually filtered naturally.

 

Contaminants that may be present include:

Microbial contaminants such as bacteria, viruses, and protozoa are very small living creatures that may be natural and harmless or harmful if originating from septic systems, agricultural livestock operations or wildlife.

Inorganic contaminants such as heavy metals can be naturally-occurring or result from urban storm water runoff, industrial or domestic wastewater discharges.

Pesticides and herbicides may come from agriculture and residential uses.

Radioactive contaminants are naturally occurring.

Organic chemical contaminants are usually man-made (synthetic) and vaporize easily (volatile). Petroleum products and degreasers are examples of gas station and dry cleaner waste transported by storm water and sewers.

 

Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno-compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections.  These people should seek advice about drinking water from their health care providers. EPA/CDC guidelines on appropriate means to lessen the risk of infection by Crypto sporidium and other microbial contaminants are available from the Safe Drinking Water Hotline (1-800-426-4791).

 

EPA ensures that tap water is safe to drink by writing regulations that limits both natural and manmade contaminants.  We follow both state and federal regulations.  Interstate bottled water is regulated by the U.S. Food and Drug Administration.

 

HEALTH TIP

If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children.  Lead in drinking water is primarily from materials and components associated with service lines and home plumbing.  Our system is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking.  If you are concerned about lead in your water, you may wish to have your water tested.  Information on lead in drinking water, testing methods & steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or http://www.epa.gov/safewater/lead.

 

MONTHLY COUNCIL MEETINGS

3rd Tuesday at 6:00 p.m.

City Hall at 500 Northeast Main Avenue

 

If you have any questions or in emergencies please call:

Keith White:  541-922-3047