January 31, 2015 City Council Meeting Minutes

Minutes

Irrigon City Council Meeting

January 20, 2015 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

1.  Call to Order and Pledge of Allegiance – 6:03 pm

 

Council members present: Christine Sorenson, Sam Heath, Daren Strong, Ken Matlack, Michelle Hagen, Margaret Anderson, Martin Brown.

 

Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman and Public Works Director Keith White.

 

Audience: Joe Theisen, Deputy Neubert, Ray & Renee Couchman, Tera Tolar, Jeanette Meyers, Tamera Reid, and Janet Cooley.

 

2.  Oath of Office – CouncilorsMayor Heath stated at this time we will have the Oath of Officers and then proceed with the roll call.City Manager Palmquist read the Oath of Officer to Michelle Hagen, Margaret Anderson and newly elected Councilor Martin Brown. Mayor Heath welcomed Martin and the two returning councilors Michelle & Margaret.

3.  Roll Call

Manager Palmquist took roll call.

4.  Mayor’s Comments & Voting of Mayor, and Mayor Pro-Tem

Mayor Heath also stated that we have Mr. Arnold Joe Theisen in our audience, who until November was on our City Council. He had plans to retire from it this January but did so a couple of months early. Joe has seen a lot happen during his 14 years serving on Council. Just a few items noted of his contributions are:

  • He helped in the selections of 5 city mgrs.
  • Drafted a new city charter for approval by the council and voters
  • Successfully lobbied for a state of the art wastewater treatment system. The stinky pond system was a “no-go” with Joe!
  • Developed a proposal for a city logo that would commemorate Irrigon’s location at the crossroads of two of our nation’s most historic pioneer trails.
  • Supported the building of a new city shop and city hall.
  • Prepared an employee suggestion program
  • Supported the skate and children’s park
  • Supported deeding land for library construction for shared community space and upgrading public works equipment.

Mayor Heath stated that she would like to address new and returning councilors. We thank you for volunteering your time away from your activities and family to be a part of the Irrigon City Council. Along with sacrificing your time to be here, come the fiduciary responsibilities to the members of our community. There may and will be times for tough and unpopular decisions for the betterment of the community as we think toward to the future. We cannot wait for situations to arise and react in a crisis mode. It is helpful to do your homework prior to meetings and have a clear understanding of all agenda items. Ask the tough questions.   Decisions made on this Council’s watch may not take effect right away, but will affect our children and their children. There is no crystal ball and there may be many factors on the table when tough decisions need to be made. Sometimes it seems like grueling work in the moment, but it is always so much fun to see the fruits from previous decisions or see something that is going south on us and recommend improvements. Again, we thank you for being a public servant and for being up to this task.

He helped in the selections of 5 city mgrs.

Drafted a new city charter for approval by the council and voters

Successfully lobbied for a state of the art wastewater treatment system. The stinky pond system was a “no-go” with Joe!

Developed a proposal for a city logo that would commemorate Irrigon’s location at the crossroads of two of our nation’s most historic pioneer trails.

Supported the building of a new city shop and city hall.

Prepared an employee suggestion program

Supported the skate and children’s park

Supported deeding land for library construction for shared community space and upgrading public works equipment.

Mayor Heath stated that it has been a pleasure serving with Joe and if you (Joe) will step forward we would like to commemorate your service to the City Council with a small token of appreciation.

Mayor Heath stated that February is fast approaching and the time for appointing new budget committee members, so stay tuned! We encourage citizen involvement. For council, Budgeting Basics is in the Jan 2015 Local focus beginning on page 26.

Mayor Heath stated it has been a great privilege and honor to have served as the city’s mayor as I finished out the previous mayor’s term. As a one-year newbie councilor it was a total immersing of city government. I am grateful to all the support I have received in the community, from the council, city manager, and staff.

Mayor Heath stated for those unfamiliar with the process it is located in Chapter VII of the City Charter, Section 25, and I summarize, that mayor selection is in odd-numbered years, serves for 2 years, and is selected from the council members by at least 4 votes. A candidate must have served for 6 months as a counselor immediately prior to the selection.Mayor Heath stated, as meeting facilitator is there a motion for Mayor. Councilor Anderson made a motion to retain Sam Heath as Mayor. Councilor Sorenson seconded that motion. Mayor asked City Manager Palmquist to hand out ballots. City Manager counted the ballots and stated that Sam Heath was elected Mayor.

Mayor Heath asked if there was a motion for Mayor Pro-Tem selection Councilor Anderson made a motion to retain Christine Sorenson as Mayor Pro-Tem. Councilor Hagen seconded the motion. Mayor asked City Manager Palmquist to hand out ballots. City Manager counted the ballots and stated that Christine Sorenson was elected to be Mayor Pro-Tem. City Manager Palmquist swore in Sam Heath as City Manager. Palmquist also swore in Christine Sorenson as Mayor Pro-Tem.

5.  Consent Agenda

Mayor Heath asked council for a motion to approve the Consent Agenda.

It was moved by Councilor HagenSorenson and seconded by Councilor Sorenson to approve and accept the Consent Agenda of all items as presented.

 

a.  Approval of Minutes – December 16, 2014

b.  Staff Reports

i. Public Works

ii. Finance Officer

iii. City Manager

c.  Accounts Payable

d.  Morrow County Sheriff Report

e.  Correspondence

 

The motion passed unanimously.

 

 

6.  Public Comment

Mayor Heath asked if there was any public comment at this time?

There was no public comment at that time.

7.  Cemetery District – Excavation and Backhoe Update

City Manager Palmquist stated that back in about 2001 a process started for the City of Irrigon get out of the opening and closing of graves. In 2014 the Council accepted the sale of  City of Irrigon backhoe to the Cemetery District. Palmquist stated that he will be sending a letter to the Cemetery district on behalf of the City of Irrigon that the Cemetery needs to step to the plate and start doing their own opening and closing of graves. In doing this the Cemetery has the opportunity to gain income and the City of Irrigon will stop loosing money

 8.  *Morrow County Fair 2015 – Sponsorship

Mayor Heath stated that The Morrow County Fair Board has sent out their letters regarding sponsorship for this year. As noted in the City Managers report this is worthy to be recognized as part of the regional community and it helps the Morrow County Fair Board with their expenses. Heath asked City Manager Palmquist if he had anything to add. Manager Palmquist stated that what was done last year where an ad was taken out to present Irrigon.

Mayor Heath asked if there was a motion to proceed with supporting an ad with Morrow County Fair Board with the Irrigon Chamber sharing half the cost. Councilor Sorenson made a motion to proceed with supporting an ad with Morrow County Fair Board with the Irrigon Chamber sharing half the cost. Councilor Anderson seconded the motion. Motion Passed

9.  OTLD Update

Mayor Heath stated since the last meeting, the OTLD met on January 7, 2015 at their Boardman Library. After the OTLD exec session, the OTLD board reported they have formed a three member negotiation committee to modify the IGA. The newspaper article reported by George Plaven said, “The library district’s committee hopes to have a counter proposal ready for review by their next board meeting on Wednesday January 21, 2015.” Heath stated at this time all items received will be addressed as they become available transparently before the public. Heath asked if the City Manager had anything to report.

City Manager Palmquist stated for the public’s awareness is the City of Irrigon has been advised by our legal counsel that we have already submitted an IGA, and not to form a three person committee so we can maintain transparency before the public. OTLD will submit something back and we are waiting for that. The discussion and proses will be in open session and transparent unless it’s with are legal counsel to go to exec session.

10.  Items for Future Council Meetings

  • Fee Schedule
  • Three Code Ordinances and Public Hearings (Safe Routes, Definitions, Zoning Amendments)-March2015
  • Needs and Issues (N&I) Committee
  • Budget Resolution-Accepting N&I Resource-February 2015
  • Morrow County Comp Plan Update Process-March 2015

 

Submitted by/

City Clerk

Jessi Hoffman

 

Adjournment           Next Regular Meeting Date – February 17, 2015

 

The meeting was adjourned at 6:40 p.m.

December 16, 2014 City Council Meeting Minutes

Minutes

Irrigon City Council Meeting

December 16, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 1.  Call to Order, Roll Call and Pledge of Allegiance – 6:04 pm

Council members present: Christine Sorenson, Sam Heath, Daren Strong, Margaret Anderson. Ken Matlack was absent. Michelle Hagen, and Joe Theisen had an excused absence.

Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman, Public Works Director Keith White had an excused absence.

Audience: None

2.  Mayor’s Comments

Mayor Sam Heath stated that she would like to recognize Arnold Joe Theisen who wasn’t able to attend the meeting. Arnold Joe Theisen submitted his resignation as of November 18, 2014. Heath stated that his term was one of three that were up for vote. Theisen had decided to not have his name on the ballot, and retire from the Irrigon City Council. Heath stated that it has been a pleasure serving with him on the city council and tapping into his knowledge bank. The Council wishes him the best! Heath stated that Theisen requested “NO More Plaques” – City Manager Aaron Palmquist displayed a picture of a pen set that is going to be engraved with Theisen’s name and the city logo that he helped design.

Heath stated that there were no updates concerning the OTLD. Heath also stated that she and the City Manager finished up the second round of the Community Collaborations Seminar sponsored by the Ford Institute for Community Building at the Senior Center on the December 5 & 6, 2014. A Survivalist exercise encouraged us to look around to those with experience first if we have a project. Then a Futures exercise helped us look at the impacts our decisions will have later on down the road. Heath stated that there were no easy decisions in that game. Heath believed that they would be back around so participate if you have the opportunity.

3.  Consent Agenda

Mayor Heath asked council for a motion to approve the Consent Agenda.

It was moved by Councilor Sorenson and seconded by Councilor Anderson to approve and accept the Consent Agenda with all items as presented.

a.  Approval of Minutes – November 18, 2014

b.  Staff Reports

i. Public Works

ii. City Manager

c.  Accounts Payable

d.  Morrow County Sheriff Report

c.  Correspondence

The motion passed unanimously.

4.  Public Comment

There was no Public comment.

5.  Safe Routes for School Ordinance “draft” – Information

City Manager Aaron Palmquist stated to the Council that in the packets there was a draft of the Safe Route map. Palmquist stated that Morrow County has GIS capability. He is working with Morrow County so a map can be made. This ordinance is what we have in are Comp. Plan and our TSP. It notes a safe route program, but we don’t have a map. We are going to update the TSP and the Comp. Plan with a map. Palmquist also stated that there will be some definition changes made, so upcoming matters can be addressed. For example Safe Routes around Medical Marijuana Facilities.

6.  *Abatement Order-Resolution No. 14-13 – Disposition

Mayor Heath stated that there was no response to the letter sent out to the property owners of 350 NE Sixth St. in Irrigon. Heath stated that the abatement order directed the owner to have the noted items cleaned up by December 5, 2014.City Manager Palmquist stated that no response has been received. Mayor Heath asked if there was a motion to direct staff to move to the next level of this abatement order for 350 NE Sixth St. property, seek clean-up quotes, and abate the property. Councilor Anderson made a motion to move to the next level in the abatement process for 350 NE Sixth St. Councilor Sorenson seconded the motion. Motion passed.

7.  *Grant Application-Good Shepherd

Mayor Heath stated that there is a Grant application opportunity from Good Shepherd Community Health Foundation and would like to thank Janet Cooley for bringing this to the City Council’s attention. Heath stated that you can see from previous awards and those of 2014, there are various amounts and needs across communities. City Manager Aaron Palmquist sees several needs here in our community and is desirous to submit them to the Foundation. Heath asked Palmquist to bring the Council up to date on his recommendations.City Manager Palmquist stated that this is a good opportunity for funding on things that are needed such as new flags, Christmas lights, and security cameras for the city.Mayor Heath asked if there was a motion to allow staff to submit grant application to GSCHF by December 31, 2014.Councilor Strong made a motion to allow staff to submit grant application to GSCHF by December 31, 2014. Councilor Anderson seconded the motion. Motion passed

8.  *Irrigon Council Election Certification

Mayor Heath stated that it was her privilege to announce that there is two returning Council Members; Michelle Hagen and Margaret Anderson. Heath also stated that Martin Brown was elected by write-in and has accepted to begin a 4 year term with Michelle and Margaret commencing January 5, 2015. Congratulations to all three. Heath asked if there was a motion to accept the Morrow County 2014 City Election results and instructed City Manager Palmquist to sign certificates.Councilor Sorenson made a motion to accept the Morrow County 2014 City Election results and instruct City Manager Palmquist to sign certificates. Councilor Strong seconded that motion. Motion passed.

9.  *OLCC License Renewals

Mayor Heath stated that it is that time of the year again for OLCC Renewals. We have returning applicants and they are: Irrigon Shell, Moose Lodge #2486, Sergio’s, and Sub Zero. Heath stated that City Manager Palmquist reported that there has not been any issues since the last renewal. Heath asked if there was a motion to authorize the renewals of the OLCC Licenses as submitted from OLCC. Councilor Anderson made a motion to authorize the renewals of the OLCC Licenses as submitted from OLCC. Councilor Strong seconded the motion. Motion passed.

10. Items for Future Council Meetings

There was none at that time.

Adjournment

Councilor Anderson made a motion to adjourn meeting

The meeting was adjourned at 6:50 p.m. 

Next Regular Meeting Date – January 20, 2015

City Clerk

Submitted by/

Jessi Hoffman

 

 

 

 

 

January 20, 2015 City Council Meeting Agenda

AGENDA
Irrigon City Council Meeting
January 20, 2015 – 6.00 PM
Irrigon City Hall – 500 NE Main Avenue

 

1.  Call to Order/Pledge

2.  Oath of Office – Councilors

3.  Roll Call

4.  Mayor’s Comments    & Voting of Mayor and Mayor Pro-Tem

5.  * Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

a. Approval of Minutes – December 16, 2014

b. Staff Reports

    i.   Public Works

    ii.  Finance Officer

    iii. City Manager

c. Accounts Payable

d. Morrow County Sheriff Report

e. Correspondence

 6.  Public Comment – Maximum 3 minutes/person.  Maximum 30 minutes allotted time for public comments
This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

7.  Cemetery District – Excavation and Backhoe Update

8.  *Morrow County Fair 2015 – Sponsorship

9.  OTLD Update

10.  Items for Future Council Meetings

-Morrow County Comp Plan Update Process – March 2015
-Fee Schedule
-Three Code Ordinances and Public Hearings (Safe Routes, Definitions, Zoning Amendments) – March 2015
-Needs and Issues (N&I) Committee
-Budget Resolution – Accepting N&I Resource – February 2015

11.  Adjournment

Next Regular Meeting Date – February 17, 2015

* Denotes a motion and vote required.

Click here for  1-20-15 City Council Meeting Packet

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

November 18, 2014 City Council Meeting Minutes

Minutes

Irrigon City Council Meeting

November 18, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

1.  Mayor Sam Heath called the CIS “Elected Officials Training” to order at 5:30 pm Call to Order, Roll Call and Pledge of Allegiance

Mayor Sam Heath called the meeting to order at 6:03 p.m.

 

Council members present: Christine Sorenson, Sam Heath, Michelle Hagen, Daren Strong, and Ken Matlack. Joe Theisen excused absences.

 

Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman, Public Works Director Keith White.

 

Audience: Deputy Neubert, Mike Poe-Auditor, Dave Cooley, Janet Cooley, Phil Pringle, Lauren Pringle, and George from the East Oregonian.

 

2.  Mayor’s Comments

Mayor Heath let everybody know that several from the community such as City Manager, Mayor Heath, and some Chamber members, attended the Community Collaborations which is put on by the Ford Foundation Rural Development Initiative. Heath stated that it talked about the what and why of collaboration and successful collaboration challenges on how to create and sustain collaboration. It is a two part series. If anyone desires to understand the importance of community collaboration this is a very interesting thing to attend.

 3.  Consent Agenda

Mayor Heath asked council for a motion to approve the Consent Agenda.

 It was moved by Councilor Anderson and seconded by Councilor Hagen to approve and accept the Consent Agenda with all items as presented.

 

a.  Approval of Minutes – October 21, 2014

b.  Staff Reports

    i. Public Works

    ii. City Manager

c. Accounts Payable

d.  Morrow County Sheriff Report

e. Correspondence

 

The motion passed unanimously.

 

 

4.  Public Comment

Mayor Heath asked if there was any public comment at this time?

There was no comment.

 5.  *2014 Audit Report

Mayor Heath introduced Mike Poe with Lewis, Poe, Moeller, Gunderson, & Roberts to give the Council a brief overview of the 2014 Audit Report.

Poe stated that along with the 2014 Audit Report the council received two letters. One letter is the Management letter. It’s where Management makes comments regarding their findings in the Audit. The second letter is required communications from the Auditor to the City Council. It’s a standard format that explains any significant findings in the Audit.

Mayor Heath asked council for a motion to approve the 2014 Audit Report.

It was moved by Councilor Strong and seconded by Councilor Sorenson to approve the $250.00 filing fee with the Secretary of State and accept the 2014 Audit Report. Motion passed unanimously.

6.  *Resolution 14-11 – “Executive Session News Media Attendance Policy”

Manager Palmquist stated that Resolution 14-11 is a resolution establishing a policy for Council Executive Sessions news media attendance. The need for this is with the growth and the ever increasing social media and some of the internet stuff. Palmquist stated that in this resolution State law notes news media are authorized with two exceptions, which are in this resolution, that they can and have that right to attend Executive Sessions. In this Resolution we have identified three News Medias that have existing relationship with the City; Heppner Gazette, East Oregonian, and Hermiston Herald. On page two of the resolution it is explained how other certified and bonded news organizations can be recognized. With this policy it is to accept historical news organizations and deny any bloggers from being a part of Executive Sessions.Mayor Heath asked if there was a motion to approve Resolution 14-11 establishing a policy for News Media attendance at Executive Sessions. It was moved by Councilor Matlack and seconded by Councilor Hagen. Motion passed

7.  *Resolution 14-12 – “Boardman Community Development Association (BCDA) – Agent of Record”

Mayor Heath stated that this addresses a great opportunity for home buyers through the Boardman Community Development Association as our agent. Heath asked if the City Manager would provide a quick overview.

City Manager Palmquist stated as he had mentioned in the last Council meeting to the City Council that in Morrow County there is a housing issue. The BCDA is a program that can help with that for example a home buyer can get a grant up to $5,000.00 to help with the closing costs on the purchase of their home.

Mayor Heath asked if there was a motion to approve Resolution 14-12 establishing BCDA as Irrigon’s agent of record for housing initiatives and city sponsored projects. It was moved by Councilor Anderson and seconded by Councilor Matlack. Motion passed

8.  Public Hearing Abatement – 350 NE Sixth Street

Mayor Heath opened the Public Hearing at 6:33 pm.

Mayor Heath asked if there were any abstentions or conflicts of interest. – None

Mayor Heath asked to hear the opening statement.

Mayor Heath stated that the item being considered has already been identified and would like to call for a staff report.

City Manager Aaron Palmquist stated, Council you have before you in your packet a property that has been a continual safety hazard before 2012. The City Hall Staff and Code Enforcement have reached out numerous times and no compliance has been made to clean up this property. The next step is to start the abatement process. Staff recommends that the City Council Orders the property abated and we continue on with the process.

Mayor Heath called for any opponents at that time. – None

Mayor Heath called for any proponents at that time.Janet Cooley made the statement that this is long overdue for this property and she highly recommends that this happens. For many years it has been a hazard and an eye sore. Janet also asked if the city has to proceed with the cleanup of this property will a lien be attached to the property. Palmquist replied, yes there will be a lien attached to the property. Janet also asked if the taxes are up to date with the property. Palmquist replied that taxes and all utilities are current.

Mayor Heath asked if there was any rebuttal at this time. – None

Mayor Heath stated that if there is no pertinent reason or new information to keep this Public Hearing open for this abatement process taking place at 350 NE 6TH St., I would entertain a motion to close the Public Hearing.

Councilor Anderson moved to close the Public Hearing and Councilor Hagen seconded the motion. Motion passed.

Public Hearing closed at 6:49 pm.

9.  Public Hearing Abatement Deliberation:

Mayor Heath stated to the Council the floor is open for deliberation on the abatement process taking place at 350 NE 6th St.. A minimum time limit for the property owner to take action is 10 days. A maximum of 15 days was recommended. Heath asked if there was any further discussion

10 *Resolution 14-13 “Abatement Order – 350 NE Sixth St.

Mayor Heath asked if there was a motion to approve Resolution 14-13 ordering the abatement on 350 NE 6th and give the property owner 15 days to take actions following receipt of notification. Councilor Sorenson made a motion and Councilor Hagen seconded it. Motion passed

11.  *IGA OTLD/City of Irrigon

Mayor Heath stated that we have been reporting in our meetings what we know to be true and since our last meeting we received, on November 7, 2014, a letter putting the City of Irrigon on Notice of a Tort Claim by OTLD. Last month, the City of Irrigon & OTLD were to sign the IGA and exemption with a letter to the Building Official requesting a waiver on the missing firewall. Also submitted for OTLD’s signature was a Building Code Modification Agreement between OTLD and City of Irrigon. In the waiver and Building Code Modification Agreement, each party agrees to jointly use the property and access to the building as provided in an IGA as currently agreed to or as amended. The waiver says “in fact, both parties have entered (past tense) into an IGA for the joint use and management of the facilities.” We received signatures on all documents except the IGA. Another MONTH has been wasted! Heath stated so everyone would understand, we cannot use the old IGA of 2005 as the Building Codes are different and do not address the missing firewall issue. The City has been prepared to enter into an IGA since March of this year. Our proposed IGA was declined and ridiculed. In early April, I requested a meeting of the OTLD Board Chairperson and Director to discuss. My request was declined on Wednesday April 9th, 2014 and I was informed that the Board was working on a modified IGA that the District will present to the City of Irrigon. We waited through the months of April and May, until the Building Official had no other choice except to revoke occupancy in early June. There never was any follow-through. Allegations were launched, misleading the public that the City was delaying the process. Our current staff and council hold to a higher level of integrity and have been desirous to do things the right way for the PUBLIC since March, 2014. Heath also stated entering into an IGA that lets the PUBLIC know how their buildings will be managed between our two agencies is the right thing to do. Not only is it professional, it is in fact REQUIRED in the unique situation having resulted; starting with a huge conflict of interest since the former retired City Manager is married to the OTLD Director. The property was manipulated between the two agencies in order to please the grantors (as we have been TOLD) for the library building. The current City Manager cannot find any documentation to justify the grantor’s requirement. Our PUBLIC; the people who gave of their time, tax payers, and those who gave special donations here and abroad deserve better.The Irrigon City Council has been ready to come to the table for eight months since first initiating an IGA in March of this year. Last week all councilors were on special standby as I reached out to the OTLD Board Chair to request a special joint meeting. Heath also stated that a certified letter dated November 12th and a signed copy of the IGA was mailed showing we are desirous to meet compliance of State Building Codes. Just before noon on Friday November 14, Mayor Heath received notification from the OTLD Chair to move forward and to post a Joint Public Meeting; to schedule it for Monday, November 17th @ 6pm. A few hours later Heath received a second contact from the Board Chair, informing her it was the Chair’s decision to cancel the special joint meeting. It is unclear why and another month has passed since all the necessary documents were put before the OTLD Board for signatures with hopes for resolution and obtaining occupancy for the Public’s library building. The certified letter and signed IGA should go before the OTLD Board on Wednesday in Heppner @ 7pm. Again we wait. Heath asked the Council for a motion, if line outs, omissions, or additions are made by the OTLD Board to the signed proposed IGA and sent to the State without City Council approval, we reserve the right to bring back and resolve before Council for any final approval. A motion was made by Councilor Anderson and seconded by Councilor Sorenson. Motion passed

12.  Items for Future Council Meetings

There was none at the time.

Councilor Matlack made a motion to adjourn meeting. The meeting was adjourned at 7:21 p.m. 

Submitted by/City Clerk

Jessi Hoffman

Adjournment

Next Regular Meeting Date – December 16, 2014

 

 

 

 

October 21, 2014 City Council Meeting Minutes

 

 

Minutes

Irrigon City Council Meeting

October 21, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

1.  Call to Order, Roll Call and Pledge of Allegiance

 Mayor Sam Heath called the meeting to order at 6:00 p.m.

Council members present: Christine Sorenson, Sam Heath, Michelle Hagen, Daren Strong, and Ken Matlack. Joe Theisen had a excused absences.

 Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman, Public Works Director Keith White.

Audience: Deputy Neubert, John Garlitz, Kathy Calvert, Rachelle Fleming, Keith Fleming, Ivan Dike Jr., Luke Maynard, Dave Cooley, Janet Cooley, Jeanette Meyers, Shirley Davis,  Troy from the East Oregonian paper, and Sarah-Anne Kendrick.

2.  Mayor’s Comments

Mayor Heath stated that in the packet this month you’ll find a letter from Ella Nichols, USDA’s State Community Programs Technician informing us of our compliance of their review & security inspection in regards to water & sewer loans. They will review again in another 6 years.

Mayor Heath wanted to encourage all business leaders, elected officials, city/county public officials, transportation reps, media, and other stakeholders to attend the 2014 Statewide Listening Tour for the Road Usage Charge. The closest being held is in Pendleton on Saturday October 25th, @ Pendleton Center for the Arts 214 N. Main St.

Heath states that there was a town hall meeting in Pendleton on October 6 with a rep. from the League of Oregon Cities present. In your packet you will find the topics including Medical Marijuana Dispensaries, Property Tax Reform Reset & Changing Property tax ratio, Mental Health Services, Right of Way Management, and Transportation Funding. Each has a description, background, and priority how the LOC will advocate in legislature.

The quarterly LOC Small Cities Northeast Oregon Region 7 Meeting was held in Athena on the 15th. The topic was Wastewater Treatment Plan Upgrades. Don Butcher, Permit Mgr with DEQ for the Eastern Region reviewed Wastewater Facility 101 and Randy Jones with DEQ and Regional Solutions Center Liaison, talked about having a Pre-Project Planning Tool: This included communication with customers, collaborations with all planning parties inclined to contribute to the success of the upgrade, choosing the right design, prioritizing, etc. In conclusion they encourage council members to tour their city facility and those around. Manager Palmquist actually pointed out that one of Irrigon’s finest Joe Theisen, actually researched & recommended our current Wastewater Treatment System. Heath states careful consideration should be given to the repercussions of waiting too long on raising water/sewer rates. Most of us living presently want to keep rates down; it is very wise to think about future impacts on an aging system. It’s important to have written job descriptions and cross-trained staff (and we currently do). Energy audits can save big: there is a scale of how a pinhole leak can really impact costs. As Councilors it’s important we stay educated in this area, think strategically, and be creative, adaptive, and flexible.

Lastly Heath stated that she would like to address the delay in the opening of the Oregon Trail Library and what we believe to be true through research of past records and documents. The City Council has been responsibly kept abreast of all matters by our new City Manager Aaron Palmquist and the council has kept to their fiduciary responsibilities and leadership in lieu of the negative impact this delay has caused.

I have asked the city Manager to briefly timeline the library’s existence beginning with the 2005 IGA. Currently the library is in violation of building code requirements and occupancy was revoked in June by the inspecting building official.

A major flaw in construction was revealed when a separate certificate of occupancy was requested by OTLD. The Bid Set that former City Manager Jerry Breazeale sent out shows a lot line and in October 2012 the property deed was finalized. Where the breakdown in communication between former City Manager Jerry Breazeale, the contractors, building inspector, and OTLD’s Director Marsha Richmond Breazeale occurred, is left unsolved.

In efforts to resolve this and other items, it was necessary to retain legal counsel. Although the former city manager is retired, this is still a reflection of operations. Our current staff and city council wish to move forward with continued transparency by what is just and right for the members of Irrigon and surrounding community. Remember these two buildings are not owned by the city or OTLD. They are owned by the taxpayers! We are here to serve. Therefore the city is once again reaching out to the OTLD with a second IGA with high hopes of resolve in order to get those library doors opened.

Heath asked Manager Palmquist if he would please continue with a brief timeline so we can move on?

Manager Aaron Palmquist stated for the public and for the record I am going to do a brief analyses of what was done, but before I do that I just want to restate what the Mayor has stated that number one these are public facility’s and they belong to the people not an individual identity whether it be The City of Irrigon or the OTLD.

Palmquist stated that back and around 1999 to 2000 the Oregon Trail Library District was formed. In the beginning of 2005 City Manager at the time Jerry Breazeale, who is married to the library director Marsha Richmond, was hired. In 2005 there was an IGA drafted. That IGA is still current. In that IGA it spells out that there would be a joint building that would be built. This took place before the city hall was built. It was planned to build this new city hall and eventually a library that would be connected and they would have joint shared common space. That was in 2005.

Palmquist noted in February of 2011 there was a Planning Commission that met and a public meeting was held for a conditional use permit. One of the items in there was that there was to be a shared common space and a library to be built. Another item that was interesting was that there would be property that would be leased by the City to the library for building a library. It was also noted $100,000.00 dollars that would be issued to the City prior to any permitting.

Palmquist stated that from 2011 to October of 2012 there where meetings that where held on how the parking lot would look. In October 2012 there was a re-recording that the City Council deeded 1.2 acres in excess of 150 thousand dollars of property value to the OTLD.

Palmquist stated in January of 2013 a $100,000.00 dollar check was given according to the conditional use permit to be used in part for a parking lot. That was one of the conditions.

In June of 2013 Palmquist was hired as City Manager. During the summer the process of finding bids for the parking lot and sidewalks. Palmquist stated that he did not get any successful bidders. In October, Palmquist and Public Works Director Keith White went before the council and stated that nobody was bidding and that they recommend postponing the project until the spring of 2014.

Palmquist also stated that in the fall of 2013 the building inspector that we contract thru Boardman did an inspection, and in that inspection he found a deficiency in the firewall.

Palmquist stated in January of 2014 a certificate for occupancy (CFO) was written out to the City of Irrigon. A copy of the CFO was provided to the OTLD. A phone call or some communication was made, right after the CFO was given, to the building official stating that the CFO was made out wrong and it should be made out to the OTLD because there are two separate properties.

Palmquist further stated that in early March of 2014 the City Council and Manager Palmquist drafted a letter to the OTLD regarding the deficiencies, for example the OTLD never paid there SDC’s. A well written IGA was also attached to the letter that was sent to the OTLD. That IGA was rejected by the OTLD.

Palmquist then added in May 2014 it was announced by the OTLD Director, at the Irrigon Chamber luncheon, that the library would have a soft opening of the library in May.

It was moved by Councilor Hagen and seconded by Councilor Sorenson to approve and accept the Consent Agenda with all items as presented.

 3.Consent Agenda

Mayor Heath asked council for a motion to approve the Consent Agenda.

 It was moved by Councilor Hagen and seconded by Councilor Sorenson to approve and accept the Consent Agenda with all items as presented.

a.  Approval of Minutes – September 16, 2014

b. Staff Reports

   i.Public Works

    ii. City Manager

c.  Accounts Payable

d.  Morrow County Sheriff Report

e.  Correspondence

The motion passed unanimously.

 4.  Public Comment

Mayor Heath asked if there was any public comment at this time?

Luke Maynard addressed the council and stated that he just wanted to make a few comments  regarding the OTLD. A couple of things that popped out are that as the review was going on 1) When the IGA was being developed why we let related parties develop an IGA. 2) Luke asked the same question in regards to the City Attorney. How did we let that happen as well? Luke also asked why we gave the OTLD the 1.2 acres. It’s not part of the parking lot. The parking lot is separate.

 5.  *Commercial Lease – Taco Car

Mayor Heath asked council for a motion to approve the commercial lease for a Taco Car with Jesus and Abigail Cardenas beginning November 1st, 2014.           It was moved by Councilor Anderson and seconded by Councilor Strong to approve and accept the Commercial Lease – Taco Car.

Motion passed unanimously.

 6. Nuisance Abatement Process – Information

Manager Palmquist stated that in the past Code Officers have sent out staff letters regarding code violations which takes a lot of staff time. This new process we started with door hangers is in hopes of stream lining the process to cut down on steps for the Code Officer while speeding up communication to those who have code issues.

 7.  *Abatement Process – 350 NE Sixth Street

Mayor Heath asked Manager Palmquist if he would provide the council with the situation currently at large?Manager Palmquist stated he will make it brief. All this is part of the process to get things started on the abatement process for 350 NE Sixth Street. The first step is to get the Council’s vote to start on the abatement process.Mayor Heath asked the council if there was a motion to proceed with the abatement process at 350 NE 6th Street as presented in accordance with Irrigon Municipal Code Section 4-1-6. Councilor Hagen motioned and Councilor Sorenson seconded the motion. Motion passes unanimously.

8.  *City of Irrigon/OTLD IGA

Mayor Heath stated to the Council as you know this is our second IGA Proposal with the OTLD, this time with a different set of circumstances. Mayor Heath asked City Manager Palmquist to highlight some of these items for the council and why they are there.           Manager Palmquist showed pictures of the legal property line for the City Hall and the OTLD. Palmquist also showed where the common area and conference area are on the map. Palmquist also highlighted that this IGA is more simplified than the previous one. Palmquist also explained the extra cost of a fire wall, and the décor of putting in a fire wall.

Mayor Heath asked if there was a motion to approve the Proposed IGA between the OTLD and the City of Irrigon as presented. Councilor Anderson made a motion to approve the IGA proposal between the OTLD and the City of Irrigon as presented. Councilor Strong seconded the motion. Motion passes unanimously.

9.  *OTLD/City of Irrigon Building Code Modification Agreement

Mayor Heath asked Manager Palmquist if he would like to highlight anything for the council.

Manager Palmquist highlighted, so that the public is aware, that the change of modification stayed the same, but there is a change to the letter that will go to the building official.

Mayor Heath asked if there was a motion to approve the Building Code Modification as presented to the public? Councilor Sorenson moved to approve the Building Code Modification Agreement for the public. Councilor Anderson seconded the motion. Motion passes unanimously as presented regarding the fire wall issue, ensuring that the building can be occupied and doors open.

10. *OLCC Application

Mayor Heath stated that the Irrigon Mini Mart has submitted an OLCC application to the City of Irrigon. Mayor Heath asked Manager Palmquist if he had anything to add.

Manager Palmquist stated that where the old strip mall was there is a business moving in that is going to be a mini mart/store. They will be selling beer and wine for off-premise use.

Mayor Heath asked if there was a motion to approve the OLCC application for the new Irrigon Mini Mart located at 420 E. HWY 730. Councilor Anderson motioned to approve the OLCC application for the new Irrigon Mini Mart located at 420 E. HWY 730. Councilor Sorenson seconded the motion. Motion passed with four (4) yes and one (1) no – Councilor Strong.

 

 

 

 

11.  Boardman Economic Development – Information

Manager Palmquist stated that this is information that he received from Boardman that will be coming next month for the council to look at to work with the Boardman Community Development Association to be our agent of record.

 

 

Submitted by/City Clerk

 

 

Adjournment

The meeting was adjourned at 7:03 p.m.

Councilor Strong made a motion to adjourn meeting.

Next Regular Meeting Date – November 18, 2014

 

Boat Ramp at the Irrigon Marina will be closed until March 1, 2014 for repairs

December 16, 2014 City Council Meeting Agenda

                                                                 

 

 

AGENDA

Irrigon City Council Meeting

December 16, 2014 – 5:30 PM

Irrigon City Hall – 500 NE Main Avenue

 

  1. Call to Order/Pledge/Roll Call – 6:00 p.m.

 

  1. Mayor’s Comments

 

  1. * Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

a.  Approval of Minutes – November 18, 2014

b.  Staff Reports

  i.  Public Works

           ii.  City Manager

c.  Accounts Payable

d.  Morrow County Sheriff Report

e.  Correspondence

 

  1. Public Comment – Maximum 3 minutes/person.  Maximum 30 minutes allotted time for public comments

This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

 

  1. Safe Routes for School Ordinance “draft” – Information

 

  1. *Abatement Order-Resolution No. 14-13 – Disposition

 

  1. *Grant Application – Good Shepherd

 

  1. *Irrigon Council Election Certification

 

  1. *OLCC License Renewals

10. Items for Future Council Meetings

 

 

Adjournment

Click here for City Council Meeting Packet 12.16.14

 

Next Regular Meeting Date – January 20, 2015

 

* Denotes a motion and vote required.

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

December 2, 2014 Planning Commission Meeting Agenda

Irrigon Planning Commission

Agenda

December 2, 2014

Irrigon City Hall

500 NE Main Avenue

 

 

 

Meeting is cancelled for the month of September. No business to attend to.

 

 

Next Regular Meeting: City of Irrigon Planning Commission – January 6, 2014

All meetings begin at 6:00 p.m.

 

November 18, 2014 City Council Agenda

AGENDA

Irrigon City Council Meeting

November 18, 2014 – 5:30 PM

Irrigon City Hall – 500 NE Main Aven ue

0.       CIS “Elected Officials Training “ – 5:30 p.m.    (Nancy Snider – Wheatland Insurance)

1. Call to Order/Pledge/Roll Call  – 6:00 p.m.

2.  Mayor’s Comments

3. * Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

a. Approval of Minutes – October 21, 2014
b. Staff Reports
i.   Finance Officer
ii.  Public Works
iii.  City Manager
c. Accounts Payable
d. Morrow County Sheriff Report
e. Correspondence

4.        Public Comment – Maximum 3 minutes/person.  Maximum 30 minutes allotted time for public comments
This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

5.        * 2014 Audit Report

6.        * Resolution 14-11 – “Executive Session News Media Attendance Policy”

7.        * Resolution 14-12 – “Boardman Community Development Association (BCDA) – Agent of Record”

8.        Public Hearing Abatement  – 350 NE Sixth Street

9.        Public Hearing Abatement  Deliberation – 350 NE Sixth Street

10.      * Resolution 14-13 “Abatement  Order – 350 NE Sixth Street”

11.      * IGA OTLD/City of Irrigon

12.     Items for Future Council Meetings
Adjournment

 Click here for City Council Packet for 11-18-14 meeting

Next Regular Meeting Date – December 16, 2014

* Denotes a motion and vote required.
If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900
Records Requests:  The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

October 21, 2014 City Council Meeting Agenda

    

AGENDA

Irrigon City Council Meeting

October 21, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

1.  Call to Order/Pledge/Roll Call – 6:00 p.m.

2.  Mayor’s Comments

3. * Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

a.  Approval of Minutes – September 16, 2014

b.  Staff Reports

i.  Public Works

ii.  City Manager

c.Accounts Payable

d. Morrow County Sheriff Report

e.  Correspondence

4.  Public Comment – Maximum 3 minutes/person. Maximum 30 minutes allotted time for public comments

This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

5.* Commercial Lease – Taco Car

6.  Nuisance Abatement Process – Information

7.  * Abatement Process – 350 NE Sixth Street

8.* City of Irrigon/OTLD IGA

9.  *OTLD/City of Irrigon Building Code Modification Agreement

10.  * OLCC Application – Irrigon Mini Mart

11. Boardman Economic Development – Information

12.  Items for Future Council Meetings

 

Adjournment

 Click here for 10-21-2014 City Council Meeting Packet
 

Next Regular Meeting Date – November 18, 2014

 

* Denotes a motion and vote required.

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests: The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.