Open House this Thursday, January 30, 2014 regarding the Bike/Ped grant

Open House, January 30, 2014, regarding the BikePed grant

January 21, 2014 City Council Meeting

 

 

CC 1-21-14 Packet

January 7, 2014 Planning Commission Meeting Minutes

 

 

Irrigon Planning Commission

Minutes

January 7, 2014 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

  1. Call to Order and Roll Call

 

Chair Foster Carroll called the meeting to order at 6 p.m.

 

Planning Commission members present were:  Foster Carroll, Luke Maynard, and Bill Earle.  Alan Carnahan had an excused absence.

 

Staff present: City Manager Aaron Palmquist and City Clerk Penny Moore

 

Audience:  Bill Kelly

 

  1. Approve Minutes from the December 3, 2013 Planning Commission Meeting

 

Commissioner Earle moved to accept the minutes for December 3, 2013.  Commissioner Carroll seconded.   Motion passed unanimously.

 

Public Hearing – Statement to Applicant and Audience

Chair Carroll opened the public hearing at 6:03 with City Manager Aaron Palmquist reading the Statement to the Audience.

Chair Carroll asked the Commissioners if they needed to declare any ex parte contacts concerning the application.  The commissioners stated none.

  1. Public Hearing – Replat, Irrigon Rural Fire Protection District (IRFPD)

 

City Manager Aaron Palmquist stated that Fire Chief Larry Burns was unable to make the meeting. Manager Palmquist referenced to his staff report that the Fire District has decided to look at future plans and are making steps for the future, the Fire District wants the commission to be aware of this and to be on record that they are moving forward for a new facility (fire station) that is in the future.

 

For the IRFPD to develop the land and according to city code, the building lot size needs to be 7500 square feet; the IRFPD has chosen to pursue a Replat to make one large lot of the 6 (six) 25 feet lots.  An alley vacation request adjacent to the lots is not part of this public hearing.  Staff recommends approval of the Replat request. 

 

Citizen Bill Kelly asked if there were any problems with the utility companies.  Manager Palmquist replied no.

 

Public Hearing closed at 6:09 p.m.

 

  1. Deliberations – Public Hearing Replat – Irrigon Rural Fire Protection District (IRFPD)

 

Commissioner Earle asked if the land is vacant.  Manager Palmquist stated that the land is vacant to the north of the existing fire station.

 

Commissioner Maynard asked if there will be sidewalks in the development. Manager Palmquist stated that there will be on the west side in the future.  The IRFPD is planning for a parking lot on the north side.

 

After a brief discussion Commissioner Maynard moved to approve the Replat request for lots 15-21 Block 40.  Commissioner Earle seconded.   Motion passed unanimously.

 

At the January 21, 2014 city council meeting a public hearing to vacate the alley portions of Block 40 adjacent to the fire station will be on the agenda.

 

After a brief discussion Commissioner Earle recommends to the city council that the planning commission would support the alley vacation adjacent to the fire station.  Commissioner Maynard seconded.   Motion passed unanimously.

 

  1. Additional Discussion

Commissioner Maynard asked if there was anything update on the truck routes.  Ordinance No. 222-14 Regulating Truck Routes in Irrigon will be on the city council agenda January 21, 2014.

 

There was a discussion on the opening of the Oregon Trail RV Park and the commissioners would like to be informed when the RV Park is approved.

 

 

Chair Carroll adjourned the meeting at 6:34 p.m.

 

 

Minutes were prepared by:  Penny Moore

 

 

 

 

______________________________________

Planning Commission Secretary Luke Maynard

 

January 7, 2014 Planning Commision Agenda

 

 

Irrigon Planning Commission

Agenda

January 7, 2014 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

 

1.   Call to Order and Roll Call

 

2.  Approve Minutes from the December 3, 2013 Planning Commission Meetings

 

3.  Public Hearing – “Replat – Irrigon Rural Fire Protection Distric

 

4.  Deliberations – Public Hearing Replat – Irrigon Rural Fire Protection District

 

5.  Additional Discussio

 

 

Adjournment:

 

 

Next Regular Meeting: City of Irrigon Planning Commission – February 4, 2014

All meetings begin at 6:00 p.m.

 

 

December 17, 2013 City Council Meeting Minutes

 

 

 

Minutes

Irrigon City Council Meeting

December 17, 2013 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

            

 

 

1.           Call to Order, Roll Call and Pledge of Allegiance

 

Mayor Sam Heath called the meeting to order at 6:02 p.m.

 

Council members present: Ken Matlack, Christine Sorenson, Sam Heath, Joe Theisen, Margaret Anderson and Michelle Hagen. 

 

Staff present: City Manager Aaron Palmquist, City Clerk Penny Moore, Public Works Director Keith White and Finance Officer Amanda Slawson.

 

Audience: Deputy Colleen Neubert, Bill Kelly, Daren Strong, Dianna Strong, and Barb Huwe.

 

Mayor Heath asked everyone to stand for the Pledge of Allegiance.

 

2.           Mayor’s Comments

 

Mayor Heath thanked everyone in the community for reaching out during the really cold weather and power outage.  Mayor Heath also thanked those who checked on their neighbors.

 

Mayor Heath said that she sees the community giving to those who may need a helping hand during this time of year.

 

Mayor Heath noted that the public comment item was moved up on the agenda.  She stated that the council is eager to listen to your thoughts and concerns as they are here to serve the community.

 

3.           *Consent Agenda

 

Councilor Anderson stated that the November minutes had an error on page 3, number 10, and paragraph two, the word for needs to be changed to four. 

 

It was moved by Councilor Sorenson and seconded by Councilor Hagen to approve the Consent Agenda with correction to the November minutes as noted.

 

                 a. Approval of Minutes – November 19, 2013

                  b. Staff Reports

                              i. Public Works

                            ii. Finance Officer

                           iii. City Manager

                  c. Accounts Payable

                  d. Correspondence

                  e. Morrow County Sheriff Report

 

              The motion carried unanimously.

 

4.           *Executive Session Decision

 

The Council met earlier in Executive Session to evaluate the retention and employment-related performance of City Manager Aaron Palmquist.

 

It was moved by Councilor Hagen and seconded by Councilor Sorenson to retain Aaron Palmquist as our City Manager continuing to fulfill his contract and approve his performance evaluation as discussed in Executive Session.  The motion carried unanimously.

 

5.           Public Comment

 

Barb Huwe speaking as a citizen commented on the excitement of the new library and noted that the library is the Irrigon Branch of the Oregon Trail District Library, not part of City Hall.  Anyone interested in being a volunteer or helping with the grand opening are to contract Marsha Richmond at 541-481-3365 or email otlddirector@centurylink.net

 

Barb Huwe mentioned that the Fire Department is putting together the holiday baskets this Thursday, December 19, 2013.  Everyone’s help is appreciated and nonperishable goods are needed also. 

 

6.           *New Councilor Appointment

 

Mayor Heath announced that the city has a new councilor appointment.  Daren Strong submitted a letter of interest and wishes to be considered to fill the vacancy.               

 

It was moved by Councilor Matlack and seconded by Councilor Hagen to appoint Daren Strong to fulfill the remainder of the councilor position vacated by David Burns that ends on December 31, 2016. 

 

Councilor Matlack ask for Daren Strong to give some background of himself.  Daren Strong stated that he was in the Army, went to college in Washington and has lived in Utah and Oregon.  The motion carried unanimously.

 

Daren Strong was sworn in by City Manager Palmquist reading the Oath of Office.  Councilor Strong took a seat at the council table.

 

7.           *Purchase of Flag Strip in Right-of Way NE Thirteenth from Haney

 

This item is before the council as part of the Oregon Trail RV Park conditions.  This is one of the historical strips of land that should have been designated as right-a-way.  The city will purchase the easement right-a-way from Mr. Haney and he agrees with the process. 

 

It was moved by Councilor Sorenson and seconded by Councilor Anderson to authorize the purchase of the flag strip in the right-a-way on NE Thirteenth Street from Mr. Haney.   The motion carried unanimously.

 

8.           * PDMP Irrigon Steering Committee Appointment

 

Morrow County has the PDMP (Pre Disaster Mitigation Plan) in place.  The mayor has appointed to the Irrigon steering committee; Aaron Palmquist City Manager; Larry Burns Fire Chief; Ken Matlack Morrow County Sheriff; Keith White Public Works; and Mayor Sam Heath.

It was moved by Councilor Hagen and seconded by Councilor Theisen to affirm the appointed committee members by the Mayor (Aaron Palmquist; Larry Burns; Ken Matlack; Keith White; and Mayor Heath).  The motion carried unanimously.

 

9.           * Notice of Alley Vacations – Adjacent to the Irrigon Fire Department

 

There will be a public hearing next month at the January council meeting for alley vacations adjacent to the Fire Department’s property.

 

It was moved by Councilor Sorenson and seconded by Councilor Matlack to publicize the Public Hearing for Alley Vacations adjacent to the Irrigon Fire Department on Tuesday, January 21, 2014.  The motion carried unanimously.

 

10.         Utility Budget Billing – Presentation

 

 Manager Palmquist stated that the city is ready to begin moving forward in assisting utility customer in balancing their monthly payments. Manager Palmquist stated that this utility budget billing will help citizens, and hopefully help with such things as gardens and cash flow.

 

11.         Items for Future Council Meetings

 

Mayor Heath stated that the tentative date for the Bike/PED/Transit plan will be January 30, 2014.

 

With no further business the meeting was adjourned.

 

 

Adjournment was a 6:37 p.m.

 

 

Next Regular Meeting Date – January 21, 2014

 

 

 

       

December 17, 2013 City Council Meeting Agenda

5:00 pm  Executive SessionORS 192.660 2 (i) To review and evaluate the employment-related performance of the chief executive officer of any public body

 

Regular Session

 

 

 

1.                Call to Order/Roll Call

 

 

 

2.                Mayor’s Comments            

 

 

 

3.             * Consent Agenda (The Consent Agenda allows the Council to approve all items together without   discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

 

 

 

    a. Approval of Minutes – November 19, 2013

 

              b. Staff Reports

 

                  i.   Public Works

 

                  ii.  Finance Officer

 

                  iii. City Manager

 

              c. Accounts Payable

 

              d. Morrow County Sheriff Report

 

 

 

4.      * Executive Session Decision

 

 

 

5.        Public Comment – Maximum 5 minutes/person

 

This is the time provided for individuals wishing to address the Council, at their discretion, regarding issues that are not    already on the agenda. Please sign-up on the clipboard.

 

 

 

6.        * New Councilor Appointment

 

 

 

7.        * Purchase of Flag Strip in Right-of Way NE Thirteenth from Haney

 

 

 

8.        * PDMP Irrigon Steering Committee Appointment

 

 

 

9.        * Notice of Alley Vacations – Adjacent to the Irrigon Fire Department

 

 

 

10.         Utility Budget Billing – Presentation

 

 

 

11.         Items for Future Council Meetings

 

 

 

Adjournment

 

Next Regular Meeting Date – January 21, 2013

 

 

* Denotes a motion and vote required.

 

 

Packet for City Council Meeting  council Pkt 12 17 13

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable. A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

December 3, 2013 Planning Commission Meeting Agenda

Irrigon Planning Commission

Agenda

December 3, 2013 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

  1. Call to Order and Roll Call
  2. Approve Minutes from the October 1, 2013 Planning Commission Meeting
  3. Trucks on City Streets
  4. Truck routes
  5. Building Permit Activity – Review
  6. Additional Discussion
  7. Adjournment:

 

 

Next Regular Meeting: City of Irrigon Planning Commission – January 7, 2014

All meetings begin at 6:00 p.m.

 

November 19, 2013 City Council Meeting Minutes

 

 

Minutes

Irrigon City Council Meeting

November 19, 2013 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

1.           Call to Order and Roll Call

 

Mayor Pro Tem Sam Heath called the meeting to order at 6:01 p.m.

 

Council members present: Christine Sorenson, Ken Matlack, Sam Heath, Joe Theisen, Margaret Anderson and Michelle Hagen.  

 

Staff present: City Manager Aaron Palmquist, Public Works Director Keith White and Finance Officer Amanda Slawson. City Engineer John Garlitz and Code Enforcement Officer Colleen Neubert were present as well.

 

Audience: Bill Kelly, Daren Strong, Patti Burres, Wayne W. Huwe Jr., Barb Huwe and Janet Cooley

 

Mayor Pro Tem Heath asked everyone to stand for the Pledge of Allegiance.

 

2.           Mayor’s Comments

 

Mayor Pro Tem Heath informed every one of two upcoming events in Irrigon. The first being that the Irrigon Chamber of Commerce will be hosting a casino night at Bake’s Restaurant and Lounge on November 23, 2013 from 7:00 to 11:00.  The second event is that the annual Christmas Tree lighting will be held on December 1, 2013 at 5:00 pm at the Irrigon city park.

 

3.           *Consent Agenda

 

It was moved by Councilor Sorenson and seconded by Councilor Matlack to approve the Consent Agenda with all items as presented.

 

                 a. Approval of Minutes – September 17, 2013

                  b. Staff Reports

                             i. Public Works

                            ii. Finance Officer

                            iii. City Manager

                  c. Accounts Payable

                  d. Correspondence

                  e. Morrow County Sheriff Report

 

              The motion carried unanimously.

 

4.           *Mayor Appointment

 

City Manager Aaron Palmquist distributed to all councilors a ballet listing councilors that were eligible to fill the Mayor vacancy.          

 

Councilor Sorenson voted for Sam Heath; Councilor Matlack voted for Sam Heath, Councilor Heath voted for Sam Heath, Councilor Theisen voted for Sam Heath, Councilor Anderson voted for Sam Heath and Councilor Hagen Voted for Sam Heath.

 

City Manager Aaron Palmquist administrated the Oath of office to Mayor Sam Heath

 

Change in Agenda – for the appointment of Mayor Pro Tem

 

5.           *Mayor Pro Tem Appointment

 

Councilor Theisen nominated/motioned for Councilor Hagen to serve as Mayor Pro Tem, Councilor Anderson nominated/motioned for Councilor Sorenson for Mayor Pro Tem and Councilor Hagen seconded the nomination/motion for Councilor Sorenson as Mayor Pro Tem.

 

Motion carried unanimously.

 

City Manager Aaron Palmquist administrated the Oath of office to Mayor Pro Tem Sorenson.

 

6.           *Ordinance No. 221-13; Regulating Recreational Vehicles

 

Original

 

Councilor Matlack moved to approve the Ordinance 221-13 as presented with legal review. Councilor Sorenson seconded the motion.

 

After Discussion it was the consensus of the council to remove the third sentence in Section 2 paragraph b, “No more than one recreational vehicle shall be allowed on the property owner’s property.”

 

Councilor Hagen made a motion to amend the ordinance by striking the last sentence in section 4 paragraph k, “No tent shall occupy the same 700 square foot space that a recreational vehicle is on.” Councilor Sorenson seconded the motion.

 

Motion carried unanimously.

 

Amendment

 

Councilor Sorenson moved to approve Ordinance No. 221-13 as amended. Councilor Hagen seconded.

 

Councilor Matlack moved to approve the Ordinance 221-13. presented with legal review. Councilor Sorenson seconded the motion.

 

Motion to approve Ordinance No. 221-13 passed unanimously.

 

7.           *Donating old Fire Engine & Tanker to WEID

 

Councilor Anderson moved and Councilor Hagen seconded to donate the non-usable inventory of an old fire engine and tanker to West Extension Irrigation District.

 

Motion carried unanimously.                

 

Public Works Director Keith White left the meeting at 6:45 pm

 

8.           *Resolution 13-11; Utility Pole Right-of-Way Abandonment           

 

City Manager Aaron Palmquist explained that this resolution formally takes possession of the abandoned cable property, materials, and CSEPP poles within the city’s right away to properly dispose of or administer for future possibilities.

 

Councilor Theisen moved to approve resolution 13-11 asserting the City’s ownership of cable property and material and the CSSEP Poles within the right-a-way with the word “escheat” in the second paragraph removed. Councilor Anderson seconded the motion.

 

Motion carried unanimously.

 

9.           *Small City GEODC Board Representation – Heppner

 

Councilor Matlack moved to authorize Kim Cutsforth from the City of Heppner to represent Morrow County Small Cities on the GEODC Board and Councilor Hagen seconded his motion.

 

Motion carried unanimously.

             

10.         Utility Card – Information

 

City Manager Aaron Palmquist presented to council a sample of how the city’s utility bills will look going forward. The amount dedicated to paying off city bonds will be stated separately, in hopes of better customer service and transparency.

 

Councilor Matlack suggested that instead of using initials, actual words be used to allow people to better read their bill.  It was shared that the accounting system only allows for digits.

 

Councilor Theisen suggested showing the consumption in gallons instead of cubic feet. The city’s meters read in cubic feet.

 

Councilor Sorenson recommended that a cheat sheet be created that would state what each abbreviation was for and instruction on how to convert cubic feet to gallons. Staff will work to create a fridge magnet item.

 

11.         December’s Executive Session- ORS 192.660 2 (i) To review and evaluate the employment-related performance of the chief executive officer of any public body

 

The city council will have the executive session to review and evaluate the employment related performance of the city manager on December 17, 2013 at 5:00 pm prior to the regular monthly council meeting.

 

12.         Public Comment

 

Deputy Neubert, the city code enforcement officer, told of three dog bites happening in the Irrigon area.

 

Barb Huwe asked everyone to show support by attending the first annual Irrigon Chamber event, Casino Night, at Bake’s Restaurant and Lounge on November 23, 2013 at 7:00 pm.  There will be several wonderful prizes given away. She also stated that instead of using the letters “sbnd” or “wbnd” the word bond should be used on utility bills.  She then commended the city on what has been done to clean up the city.

 

Janet Cooley stated she appreciated the clarification on the water bills for bonds and that she thinks the city is doing a good job.

 

13.       Nothing was presented for future city council meeting.

 

Adjournment was a 7:33 p.m.

 

 

Next Regular Meeting Date – December 17, 2013

 

 

 

     

November 19, 2013 City Council Meeting Agenda

 

 

AGENDA

Irrigon City Council Meeting

November 19, 2013 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

                                                                 

 

1.                Call to Order/Roll Call

 

2.                Mayor’s Comments            

 

3.             * Consent Agenda (The Consent Agenda allows the Council to approve all items together without   discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

 

    a. Approval of Minutes – October 15, 2013

              b. Staff Reports

                  i.   Public Works

                  ii.  Finance Officer

                  iii. City Manager

              c. Accounts Payable

              d.  Morrow County Sheriff Report

             

4.        * Mayor Appointment

 

5.        * Ordinance No. 221-13; Regulating Recreational Vehicles

 

6.        * Donating old Fire Engine & Tanker to WEID

 

7.        * Resolution 13-11;  Utility Pole Right-of-Way Abandonment

 

8.        * Small City GEODC Board Representation – Heppner

 

9.           Utility Card – Information only

 

10.         December Executive Session – ORS 192.660 2 (i) To review and evaluate the employment-related performance of the chief executive officer of any public body

 

11.          Public Comment – Maximum 5 minutes/person          

This is the time provided for individuals wishing to address the Council, at their discretion, regarding issues that are not    already on the agenda. Please sign-up on the clipboard.

 

12.        Items for Future Council Meetings

 

Adjournment

 

Next Regular Meeting Date – December 17, 2013

 

* Denotes a motion and vote required

 

 

Click here for Entire Council Packet CC 11 19 13

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable. A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

 

November 5, 2013 Planning Commission Meeting Canceled

 

 


The City of Irrigon

 

Planning Commission

 

meeting is canceled for

 

November 5, 2013