Irrigon City Council Meeting
December 17, 2013 – 6:00 PM
Irrigon City Hall – 500 NE Main Avenue
1. Call to Order, Roll Call and Pledge of Allegiance
Mayor Sam Heath called the meeting to order at 6:02 p.m.
Council members present: Ken Matlack, Christine Sorenson, Sam Heath, Joe Theisen, Margaret Anderson and Michelle Hagen.
Staff present: City Manager Aaron Palmquist, City Clerk Penny Moore, Public Works Director Keith White and Finance Officer Amanda Slawson.
Audience: Deputy Colleen Neubert, Bill Kelly, Daren Strong, Dianna Strong, and Barb Huwe.
Mayor Heath asked everyone to stand for the Pledge of Allegiance.
2. Mayor’s Comments
Mayor Heath thanked everyone in the community for reaching out during the really cold weather and power outage. Mayor Heath also thanked those who checked on their neighbors.
Mayor Heath said that she sees the community giving to those who may need a helping hand during this time of year.
Mayor Heath noted that the public comment item was moved up on the agenda. She stated that the council is eager to listen to your thoughts and concerns as they are here to serve the community.
3. *Consent Agenda
Councilor Anderson stated that the November minutes had an error on page 3, number 10, and paragraph two, the word for needs to be changed to four.
It was moved by Councilor Sorenson and seconded by Councilor Hagen to approve the Consent Agenda with correction to the November minutes as noted.
a. Approval of Minutes – November 19, 2013
b. Staff Reports
i. Public Works
ii. Finance Officer
iii. City Manager
c. Accounts Payable
e. Morrow County Sheriff Report
The motion carried unanimously.
4. *Executive Session Decision
The Council met earlier in Executive Session to evaluate the retention and employment-related performance of City Manager Aaron Palmquist.
It was moved by Councilor Hagen and seconded by Councilor Sorenson to retain Aaron Palmquist as our City Manager continuing to fulfill his contract and approve his performance evaluation as discussed in Executive Session. The motion carried unanimously.
5. Public Comment
Barb Huwe speaking as a citizen commented on the excitement of the new library and noted that the library is the Irrigon Branch of the Oregon Trail District Library, not part of City Hall. Anyone interested in being a volunteer or helping with the grand opening are to contract Marsha Richmond at 541-481-3365 or email firstname.lastname@example.org.
Barb Huwe mentioned that the Fire Department is putting together the holiday baskets this Thursday, December 19, 2013. Everyone’s help is appreciated and nonperishable goods are needed also.
6. *New Councilor Appointment
Mayor Heath announced that the city has a new councilor appointment. Daren Strong submitted a letter of interest and wishes to be considered to fill the vacancy.
It was moved by Councilor Matlack and seconded by Councilor Hagen to appoint Daren Strong to fulfill the remainder of the councilor position vacated by David Burns that ends on December 31, 2016.
Councilor Matlack ask for Daren Strong to give some background of himself. Daren Strong stated that he was in the Army, went to college in Washington and has lived in Utah and Oregon. The motion carried unanimously.
Daren Strong was sworn in by City Manager Palmquist reading the Oath of Office. Councilor Strong took a seat at the council table.
7. *Purchase of Flag Strip in Right-of Way NE Thirteenth from Haney
This item is before the council as part of the Oregon Trail RV Park conditions. This is one of the historical strips of land that should have been designated as right-a-way. The city will purchase the easement right-a-way from Mr. Haney and he agrees with the process.
It was moved by Councilor Sorenson and seconded by Councilor Anderson to authorize the purchase of the flag strip in the right-a-way on NE Thirteenth Street from Mr. Haney. The motion carried unanimously.
8. * PDMP Irrigon Steering Committee Appointment
Morrow County has the PDMP (Pre Disaster Mitigation Plan) in place. The mayor has appointed to the Irrigon steering committee; Aaron Palmquist City Manager; Larry Burns Fire Chief; Ken Matlack Morrow County Sheriff; Keith White Public Works; and Mayor Sam Heath.
It was moved by Councilor Hagen and seconded by Councilor Theisen to affirm the appointed committee members by the Mayor (Aaron Palmquist; Larry Burns; Ken Matlack; Keith White; and Mayor Heath). The motion carried unanimously.
9. * Notice of Alley Vacations – Adjacent to the Irrigon Fire Department
There will be a public hearing next month at the January council meeting for alley vacations adjacent to the Fire Department’s property.
It was moved by Councilor Sorenson and seconded by Councilor Matlack to publicize the Public Hearing for Alley Vacations adjacent to the Irrigon Fire Department on Tuesday, January 21, 2014. The motion carried unanimously.
10. Utility Budget Billing – Presentation
Manager Palmquist stated that the city is ready to begin moving forward in assisting utility customer in balancing their monthly payments. Manager Palmquist stated that this utility budget billing will help citizens, and hopefully help with such things as gardens and cash flow.
11. Items for Future Council Meetings
Mayor Heath stated that the tentative date for the Bike/PED/Transit plan will be January 30, 2014.
With no further business the meeting was adjourned.
Adjournment was a 6:37 p.m.
Next Regular Meeting Date – January 21, 2014