Irrigon City Council Meeting
April 21, 2015 – 6:00 PM
Irrigon City Hall – 500 NE Main Avenue
1. Call to Order and Pledge of Allegiance – 6:02 pm
Council members present: Christine Sorenson, Sam Heath, Daren Strong, Ken Matlack, Margaret Anderson, and Martin Brown. Michelle Hagen had a excused absents
Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman and Public Works Director Keith White.
Audience: Deputy Neubert, Casey White-Zollman, Barbe Huwe, John Wenholz, Chris Brown, and Bob Byrd.
2 . Mayor’s Comments
Mayor Heath stated that on April 7, 2015 she and the City Manager Aaron Palmquist attended the first ever Morrow County Community Collaboration meeting with members of the Morrow County Citizens Economic Development Task Force at the Riverfront Lodge in Boardman. Heath also stated that Morrow County Planner, Carla McLane outlined what the Ford Family Foundation began four years ago and leading us in two Cohort Leadership classes. Heath stated that as resources become tighter across the region, we will see more collaborative efforts of this kind.
Most organizations are in need of volunteers. Heath stated that if the Council will note in your packets an email/flyer from Kalie Davis concerning the Morrow County Volunteer Expo coming to us May 6, 2015 at the Sage Center. There will be dinner and a free showing for the kids at 5 pm.
Mayor Heath stated that on April 11, 2015 she and Councilor Sorenson attended the Joint Ways & Means committee meeting at the Sage Center. Heath stated that they observed many leaders from the region come forth to plead their budget interests, and urge the committee to consider methods and solutions in economic development as means to solving financial issues here in Eastern Oregon.
Heath also reported that Sheriff Matlack requested improvements needed in the police system, and Fire Chief Larry Burns requested consideration for improvements for Irrigon’s current Fire Station.
Mayor Heath stated that on April 15, 2015 she and City Manager Aaron Palmquist traveled to Pilot Rock for the LOC Regional Small City meeting. Heath stated that there was an update given by Natural Resource Specialist, Amanda Punton on the Cottage Grove Water case. Basically what it came down to is “Cities and Counties should apply review standards that ensure floodplain development permits are not issued to projects that are likely to harm ESA’s listed species (salmon & steelhead).”
3. *Consent Agenda
a. Approval of Minutes – March 17, 2015
b. Staff Reports
i. Public Works
ii. Finance Officer
iii. City Manager
c. Accounts Payable
d. Morrow County Sheriff Report
Mayor Heath asked if there was a motion to approve and accept the Consent Agenda as presented. Councilor Anderson made the motion to approve and accept the Consent Agenda as presented. Councilor Strong seconded that motion. The motion passed unanimously.
4. Public Comment – Maximum 3 minutes/person. Maximum 30 Minutes allotted time for public comments. This is the time provided for individuals wishing to address the Council, at their discretion, Please sign-up on the clipboard required.
Mayor Heath asked if there was any Public Comment.
Barb Huwe stated that the first thing she would like state is she is happy to announce the Library is open. So go get your library card it’s free. Barb stated that the next thing she would like to announce is the Annual Banquet for Time to Shine will be happening on the April 24, 2015 at the Senior Center. So get your tickets, come have a great dinner, and a wonderful time.
A member of the public asked what the hours where for the Library. Council stated that the hours of the Library are as followed:
- Monday -10:00 am to 2:00 pm / 3:00pm to 7:00pm
- Tuesday -10:00 am to 2:00 pm / 3:00pm to 7:00 pm
- Wednesday- 9:00 am to 1:00 pm
- Thursday- Closed
- Friday- 1:00 pm to 5:00 pm
- Saturday- 3:00 pm to 6:00 pm
- Sunday- Closed
Manager Palmquist stated that the times are posted on the lobby doors as well.
5. 2015 Arbor Day Proclamation
Mayor Heath read the 2015 Arbor Day Proclamation and made April 24, 2015 Arbor Day. Heath invited everyone down to Park Gazebo at 10:00 am for coffee and the planting of the trees.
6. BMCC Bond Presentation – Casey White-Zollman
Mayor Heath introduced Casey White-Zollman, a representative from Blue Mountain Community College to the Council. Heath stated that Zollman will be giving a presentation on the BMCC Bond. Heath also stated that this is a listen-only, and of course you may ask questions. There is no voting or endorsing as a Council.
Casey White-Zollman gave a video presentation and handed out flyers to the Council for review. Zollman gave an informative presentation regarding the upcoming BMCC Bond that will be on the Ballot this year.
Bob Byrd stated that he is in full support of the BMCC Bond.
Chris Brown stated that he is in full support of the BMCC Bond, asked for the City Council to endorse the BMCC Bond.
7. Morrow County Sheriff’s Contract
Mayor Heath stated that the City received a memo from Steve Myren, Undersheriff. Initially there was going to be a contract consideration, but in lieu of Irrigon’s current fiscal conditions, MCSO will auto renew. Heath stated as you can see attached is a letter from City Manager Palmquist stating the City has received this memo, and as noted in Manager Palmquist report that staff recommended we get this back on the agenda before the end of this calendar year. Heath stated that she is grateful to not have a 17% increase on our plate to reckon with.
Council extensively deliberated on the Morrow County Sheriff’s Contract asking many questions in the areas of service, use of contracted hours, use of contracted hours outside of Irrigon City limits, and through out Morrow County.
Councilor /Sheriff Matlack provided information on the processes and comparisons for Irrigon, Boardman, and Heppner.
8. *Ordinance 232-15 – Safe School Routes with Map
Mayor Heath stated that last month the City Council held a public hearing for adding a Safe School Route with Map to the Transportation System which is an element of the Irrigon Comprehensive Plan. Heath stated that the designation of the Safe School Route will provide guidance and decision making when and citing of projects and development(s) along the route, ensuring the safety and health of Irrigon’s children and pedestrians. Heath asked the Council to take note that the map does reflect safe route on 10th street which is directly West of AC Houghton School.
Manager Palmquist read by title Ordinance 232-15 – Safe School Routes with Map.
Mayor Heath asked if there was a motion to adopt Ordinance 232-15 “Safe School Routes” declaring and emergency. Councilor Matlack made a motion to adopt Ordinance 232-15 “Safe School Routes” declaring and emergency. Councilor Sorenson seconded the motion. Motion passed unanimously.
9. *Ordinance 235-15 “Repealing of Article 10, Chapter 7 Irrigon Development Code Medical Marijuana.”
Mayor Heath stated that the ordinance seeks to repeal Ordinances 209-11 and 214-12, and Article 10 Chapter 7 Medical Marijuana 10-7-1 for the City of Irrigon Oregon declaring an emergency. Heath also stated that in April of 2014 the City of Irrigon adopted the medical marijuana moratorium (Ordinance 226-14) which expires on April 30, 2015. Heath stated to the Council that they have heard the recommendationsfrom the Planning Commission last month regarding the risk to children, impacts to the public gathering locations, and the general nuisance caused by medical marijuana. The Planning Commission recommended amending the Irrigon Development Code by repealing Article 10, Chapter 7 – Medical Marijuana and all related ordinances. Heath stated The State of Oregon has a Medical Marijuana Program and the OHA regulates the Card Holder Program. The Ordinance 235-15 addresses the provisions in the Irrigon Municipal Code that do not meet generally acceptable land use practices and procedures.
Manager Palmquist read by title Ordinance 235-15 “Repealing of Article 10, Chapter 7 Irrigon Development Code Medical Marijuana.”
Mayor Heath asked if there was a motion to adopt Ordinance 235-15 “Repealing Article 10, Chapter 7 and all associated ordinances as presented. Councilor Strong made a motion to adopt Ordinance 235-15 “Repealing Article 10, Chapter 7 and all associated ordinances as presented. Councilor Brown seconded the motion. Motion passed unanimously.
10. *Ordinance 233-15 “Development Code Definitions”
Mayor Heath stated that Ordinance 233-15 “Development Code Definitions” amends and creates new definitions to the Irrigon Development Code and amend others for the City of Irrigon thus giving improved clarification and understanding which is outlined in your packets. Heath stated that the City Council public hearing was held last month March 17, 2015, with Council accepting the Planning Commission’s final findings of fact and recommendation for adoption of proposed definitions.
Manager Palmquist read by title Ordinance 233-15 “Development Code Definitions”
Mayor Heath asked if there was a motion to adopt Ordinance 233-15 “Development Code Definitions”.
Councilor Sorenson made the motion to adopt Ordinance 233-15 “Development Code Definitions”. Councilor Matlack seconded the motion. Motion passed unanimously.
11. *Ordinance 234-15 “Development Code Land Use Standards and Uses”
Heath stated that Ordinance 234-15 “Development Code Land Use Standards and Uses” amends the IDC land use standards and uses for the City of Irrigon, and declaring an emergency. Heath stated that in the packet are the strikeouts the ordinance amends. The recommendations of the Planning Commission are on page seven and the summary of the deliberation that took place March 17, 2015 last month.
Manager Palmquist read by title Ordinance 234-15 “Development Code Land Use Standards and Uses”.
Mayor Heath asked if there was a motion to adopt Ordinance 234-15 “Development Code Land Use Standards and Uses” as presented. Councilor Sorenson made the motion to adopt Ordinance 234-15 “Development Code Land Use Standards and Uses” as presented. Councilor Brown seconded the motion.Motion passed unanimously.
12. *Commercial Lease “Taco Cart” 520 US 730
Mayor Heath stated that there was a change of hands at the Taco Wagon across the street so the City Manager Palmquist has prepared a new lease. Heath asked Palmquist if there were any significant changes from the previous lease. Manager Palmquist stated that there is nothing to change except owners.
Heath asked if there a motion to approve the Commercial Lease for the new tenant of the taco cart at 520US 730. Councilor Anderson made the motion to approve the Commercial Lease for the new tenant of thetaco cart at 520 US 730. Councilor Matlack seconded the motion. Motion passed unanimously.
13. Cluster Box Discussion
Mayor Heath stated that the Council has had some discussion about Cluster Boxes before and how much it would give a more appealing look, help with the stolen mail issues we seem to have to deal with most often. Heath also stated that new sub-divisions in the development code are required to install the units as Manager Palmquist has mentioned before. Heath stated that as she understands there may be a one-time fee to claim a box. She also understands funding could come from Enhancement resources provided it passes the committee approval. Heath stated that the City really can’t take on anymore projects to fund so this provides an alternative source for funding for the community.
The City Council discussed many things regarding the Pro’s and Con’s of having Cluster Boxes.
Mayor Heath asked the Council if there was a motion for City Staff to move in the direction of Cluster boxes and seek funding from the Enhancement Program. Councilor Anderson made the motion for City Staff to move in the direction of Cluster boxes and seek funding from the Enhancement Program. Councilor Strong seconded the motion. Motion passed three to two.
14. *State Park and Recreation Grant – Collaboration with Irrigon Park and Recreation District
Mayor Heath stated that as all of you know SDC fees are to be used within a certain time frame or they are lost. The City of Irrigon has about $16,000.00 in SDC’s at the moment. Heath stated that City Manager Palmquist has recommended the Council consider the City of Irrigon partnering with the Park and Rec. District to apply for an improvement grant to exceed $80,000.00, which would provide additional activity and enhance our community, again, without burden to the city finances.
Councilor Sorenson asked if the Park and Rec. District has been talk to regarding this.
Manager Palmquist stated yes that the Park and Rec. District have been talking about the improvement grant.
Mayor Heath asked if there was a motion to approve and authorize Staff to proceed submitting a grant application in collaboration with the Irrigon Parks and Rec. District. Councilor Anderson made the motion to approve and authorize Staff to proceed submitting a grant application in collaboration with the Irrigon Parks and Rec. District. Councilor Brown seconded the motion. Motion passed unanimously.
15. Items for Future Council Meetings
- Possible Abatement Lien – May 2015
- Budget Committee Process Begins – May 2015
- Fy 2015-16 Budget Hearing and Adoption Items – June 2015
- City Manager’s Performance Evaluation – June 2015
Councilor Sorenson motioned to adjourn meeting. Councilor Brown seconded the motion.
The meeting was adjourned at 8:27 p.m.
Next Regular Meeting Date – May 19, 2015
Submitted by/City Clerk Jessi Hoffman