Irrigon City Council Meeting
September 17, 2013 – 6:00 PM
Irrigon City Hall – 500 NE Main Avenue
1. Call to Order and Roll Call
Mayor Pro Tem Sam Heath called the meeting to order at 6:02 p.m.
Council members present: Christine Sorenson, Ken Matlack, Sam Heath, Joe Theisen, Michelle Hagen and Margaret Anderson. Mayor David Burns was absent.
Staff present: City Manager Aaron Palmquist, City Clerk Penny Moore, Public Works Director Keith White and Finance Officer Amanda Slawson.
Audience: Matt Hughart, Matt Arnold, Bill Kelly, Trena Moore, Phyllis Danielson, Barb Huwe, Wayne Huwe and Linda Skendzel.
Mayor Pro Tem Heath asked everyone to stand for the Pledge of Allegiance.
2. Mayor’s Comments
City Manager Aaron Palmquist was asked by Mayor Pro Tem Heath to read David Burns resignation:
“Dear Irrigon, It has been an honor and privilege to have been your mayor for the past five years.
The continued declining health of my father in Pendleton leaves me no choice but to resign as mayor effective today – September 17, 2013.
Best wishes to the staff, council and city in general.
Respectfully, David Burns”
It was the decision of the council to postpone filling the position of mayor for a month or two. It was moved by Councilor Sorenson and seconded by Councilor Hagen to accept the Mayor’s letter of resignation. The motion carried unanimously.
Council discussed honoring David Burns for his years of service. Suggestions are to be sent to City Clerk Penny Moore
3. *Consent Agenda
It was moved by Councilor Matlack and seconded by Councilor Hagen to approve the Consent Agenda with all items as presented.
a. Approval of Minutes – June 18, 2013
b. Staff Reports
i. Public Works
ii. Finance Officer
iii. City Manager
c. Accounts Payable
e. Morrow County Sheriff Report
The motion carried unanimously.
Change in Agenda – The Irrigon Chamber of Commerce
4. Irrigon Chamber of Commerce
The Irrigon Chamber of Commerce was here tonight to briefly share their new direction and efforts to energize and strengthen the Chamber and Irrigon.
Phyllis Danielson announced that the Chamber of Commerce in August was about to fold. To keep the Chamber going, a new board was appointed: President, Phyllis Danielson; Vice President, Barb Huwe; Secretary, Julie Dick; and Treasurer, Christine Sorenson.
First on the agenda will be a membership drive, the monthly Chamber luncheon’s to start in October and a newsletter. A leader’s committee has been form with Trena Moore, Barb Phillips, and Laurrie Blackman.
Public Hearing opened at 6:12 p.m. – There will be no vote at this time
5. Ordinance No. 221-13; Regulating Recreational Vehicles
City Manager Palmquist read Ordinance 221-13 by title, an ordinance adding a new sub-section (J) to city code title 10, chapter 2 land use districts, section 10-2a6, regulating recreational vehicles, providing for a penalty for the violation thereof.
The city attorney and the planning commission have reviewed the ordinance and send their recommendations to the council. Barb Huwe asked if the new ordinance would grandfather in the existing RV parks. Manager Palmquist replied that the Oasis and the Oregon Trail RV parks would not be hindered.
Wayne Huwe stated that the Fire Chief Larry Burns has the code for propane tanks for RVs.
There was discussion on the sections of the ordinance and the language. The hearing remains open.
6. *Emergency Plan – Re-set “Table Top”
Manager Palmquist gave an update to the Table Top Emergency Plan stating that the date(s) recommended might not be practicable. Manager Palmquist recommended establishing a date and time that will best work for the event and participants. There will be a planning meeting on September 18, 2013 which can provide more information.
It was moved by Councilor Matlack and seconded by Councilor Theisen to change the exercise date giving the mayor pro tem and manager the ability to work out a date that is convenient, and bring back to the council for approval before the end of the fiscal year. The motion carried unanimously.
7. *2013 Audit Engagement Letter
Manager Palmquist stated that since the city spent over $500,000 in federal dollars, an A-1 audit needs to be performed.
It was moved by Councilor Theisen and seconded by Councilor Sorenson to accept the 2013 Audit Engagement Letter. The motion carried unanimously.
8. *Resolution 13-10 Rescinding Sewer SDC and Connection Charges (Resolution 07-02)
Manager Palmquist was asked to read Resolution 13-10, a resolution rescinding City of Irrigon resolution 07-02 and reinstating sewer SDC and sewer connection charges for all connections as required under the current city code and ordinances.
Manager Palmquist explained that no sewer SDCs or connection fees could be charged for the new RV park and that there are six development plans under consideration. Because of Resolution 07-02 which waived connecting the effluent sewer system to the conventional gravity sewer system resources will be lost and impact current budget figures. The new resolution was drafted by the city attorney.
After discussion, it was moved by Councilor Matlack and seconded by Councilor Sorenson to approve Resolution 13-10 rescinding sewer SDC and connection charges (Resolution 07-02). The motion carried unanimously.
9. *Bike/Pedestrian Grant Update – Kittleson & Associates, Inc.
Matt Hughart from Kittleson & Associates, Inc. gave an update to the ODOT/TGM Bike/Pedestrian Stakeholder meeting. Mr. Hughart stated that over the next 9 or 10 months they will be collecting data for the future plan to provide improvements to the pedestrian and bicycle development between the schools and the Heritage Trail.
10. *Parking Lot – Update/Information
Public Works Director Keith White stated the library parking lot drawings and contract document packets have gone out for quotes. The plan is to have the project completed by November; otherwise winter will hold it off until next spring.
11. Public Comment
Barb Huwe stated that she has been uplifted as a member of this community as of late is the generation of positivity that seem to be going around and she likes the comments she is hearing. She stated that she is very pleased with Sam Heath’s performance and she would like to see her as mayor. Sam Heath is doing an excellent job.
Bill Kelly noted that the shed across the street from his residence is falling in and the doors are open and the house is not far from collapsing. Manager Palmquist stated that there is a process that the building would have to go through and come before the city council for abatement of a dangerous building.
12. Additional Discussion
Councilor Matlack stated that he had talked to Don Eppenbach about the Desert Lawn Cemetery District and the sale of the old backhoe, that the city owns and the selling price, to the district.
There was a discussion and it was determined to have the Desert Lawn Cemetery District give the city a counter offer to the selling price.
Adjournment was a 7:24 p.m.
Next Regular Meeting Date – October 15, 2013
Sam Heath, Mayor Pro Tem Aaron Palmquist, City Manager