October 21, 2014 City Council Meeting Agenda

    

AGENDA

Irrigon City Council Meeting

October 21, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

1.  Call to Order/Pledge/Roll Call – 6:00 p.m.

2.  Mayor’s Comments

3. * Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions. Councilors can request an item be removed for later in the meeting and discussion)

a.  Approval of Minutes – September 16, 2014

b.  Staff Reports

i.  Public Works

ii.  City Manager

c.Accounts Payable

d. Morrow County Sheriff Report

e.  Correspondence

4.  Public Comment – Maximum 3 minutes/person. Maximum 30 minutes allotted time for public comments

This is the time provided for individuals wishing to address the Council, at their discretion. Sign-up on the clipboard required.

5.* Commercial Lease – Taco Car

6.  Nuisance Abatement Process – Information

7.  * Abatement Process – 350 NE Sixth Street

8.* City of Irrigon/OTLD IGA

9.  *OTLD/City of Irrigon Building Code Modification Agreement

10.  * OLCC Application – Irrigon Mini Mart

11. Boardman Economic Development – Information

12.  Items for Future Council Meetings

 

Adjournment

 Click here for 10-21-2014 City Council Meeting Packet
 

Next Regular Meeting Date – November 18, 2014

 

* Denotes a motion and vote required.

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests: The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

September 16, 2014 City Council Meeting Minutes

 

Minutes

Irrigon City Council Meeting

September 16, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

                             

 1.  Call to Order, Roll Call and Pledge of Allegiance

 

Mayor Sam Heath called the meeting to order at 6:02 p.m.

 

Council members present: Christine Sorenson, Sam Heath, Joe Theisen , Daren Strong, and Ken Matlack. Michelle Hagen and Margaret Anderson had excused absences.

 

Staff present: City Clerk Jessi Hoffman, Public Works Director Keith White. City Manager Aaron Palmquist had a excused absence.

 

Audience: Duputy Neubert and Lisa Sanders

 

2.  Mayor’s Comments

 

Mayor Heath stated that she thought that the Goat Head Program would have taken off a little better than it had, but there is always next year and maybe more people will participate in getting rid of goat heads now that they know that there is a program.

 

3.  Consent Agenda

 

Mayor Heath asked council for a motion to approve the Consent Agenda.

 

It was moved by Councilor Sorenson and seconded by Councilor Strong to approve and accept the Consent Agenda with all items as presented.

 

a.  Approval of Minutes – August 19, 2014

b.  Staff Reports

i.  Finance Officer

ii.  Public Works

iii. City Manager

c.  Accounts Payable

d.  Correspondence

 

The motion passed unanimously.

 

4.  Public Comment

 

Mayor Heath asked if there was any public comment at this time.

There was no Public Comment.

 

5.  *Mission – Vision – Goals

 

Mayor Heath asked council for a motion to approve the Mission – Vision – Goals

 

It was moved by Councilor Sorenson and seconded by Councilor Matlack to approve and accept the Mission – Vision – Goals. Motion passed unanimously.

 

6.  Items for Future Council Meetings

There was none at the time.

 

Councilor Strong made a motion to adjourn meeting.

 

The meeting was adjourned at 6:13 p.m.

 

Adjournment            Next Regular Meeting Date – October 21, 2014

 

 

Submitted by/

Jessi Hoffman

City Clerk

 

 

 

 

September 16, 2014 City Council Meeting Agenda

 

AGENDA

Irrigon City Council Meeting

September 16, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

1.             Call to Order/Pledge/Roll Call  - 6:00 p.m.

2.              Mayor’s Comments

3.             * Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

 

              a. Approval of Minutes – August 19, 2014

              b. Staff Reports

                  i.   Finance Officer

                  ii.  Public Works

                  iii.  City Manager

              c. Accounts Payable

              d. Morrow County Sheriff Report

              e. Correspondence

 

4.       Public Comment – Maximum 5 minutes/person 

This is the time provided for individuals wishing to address the Council, at their discretion, regarding issues that are not    already on the agenda. Please sign-up on the clipboard.

 

5.        * Mission – Vision – Goals

 

6.         Items for Future Council Meetings

 

 

Adjournment                                  

 

 

Next Regular Meeting Date – October 21, 2014 

 

 

* Denotes a motion and vote required.

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

Click here for  September 16, 2014 City Council Packet

August 19, 2014 City Council Meeting Minutes

 

Minutes

Irrigon City Council Meeting

August 19, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

-

1.  Call to Order, Roll Call and Pledge of Allegiance

 

Mayor Sam Heath called the meeting to order at 6:02 p.m.

 

Council members present: Christine Sorenson, Sam Heath, Margaret Anderson, Daren Strong, and Ken Matlack. Michelle Hagen and Joe Theisen had excused absences.

 

Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman, Public Works Director Keith White

 

Audience: Thomas Skach, Lyman Branson II, Deputy Neubert, and George Plavin from the East

Oregonian.

 

2.  Mayor’s Comments

 

Mayor Heath stated that she thought the Watermelon Festival was a huge success, and wanted to thank all of those who participated and volunteered their time. Heath also wanted to say thank you to everyone who cheered the Mayor on in the seed spitting contest.

 

Heath stated that she just returned from attending the Oregon Mayor’s Association conference in Pendleton. She left the conference with a lot of enthusiasm, hope, and excitement for the things Irrigon has to look forward to as we all strive to make this community a wonderful, life-giving place to live. Heath stated, ”as Mayor, I was grateful to have this opportunity to have participated in the conference with the scholarship I received”.

 

3.  Consent Agenda

 

Mayor Heath asked council for a motion to approve the Consent Agenda.

 

It was moved by Councilor Matlack and seconded by Councilor Sorenson to approve and accept the Consent Agenda with all items as presented minus 3d. The Morrow County Sheriff report.

a. Approval of Minutes – July 15, 2014

b. Staff Reports

i. Finance Officer

ii. Public Works

iii. City Manager

c. Accounts Payable

e. Correspondence

 

The motion passed unanimously.

 

Councilor Matlack shared about  the new system and reports that it needs to be cleaned up. Councilor Matlack motioned to accept the sheriff’s report. Councilor Anderson seconded. Motion passed.

 

4.  Public Comment

 

Tom Skach owner of River View Mobile Home Park stated that at the last Council meeting he expressed his great concern regarding Ordinance No. 227-14 and Resolution No. 14-04. He also stated that the rate increases would put him out of business. Tom proposed a motion to the council that Ordinance No. 227-14 and Resolution No. 14-04 be amended to exclude vacant mobile home spaces in mobile home parks from paying the bond loan fees. Council did not accept his proposal and stated they would stand by their previous decisions.

 

5.  *OLCC License Renewals

Mayor Heath stated that OLCC License Renewals are here again. Manager Palmquist pointed out in his manager’s report of the same (5) establishment locations are being sent renewal notices. Heath asked the Council if there was a motion to approve sending out the renewal notices again this year to the 5 establishments considering the concerns of Sub-Zero and Nuts & Bolts?

 

Councilor Strong moved to approve the (5) renewals with renewals with reservations on Nuts N Bolts and Sub-Zero due to activity that warrants continual review. Councilor Sorenson seconded. Motion passes unanimously.

 

6.  *Ordinance No. 230-14 “ Inland Franchise” (Second Read)

 

Manager Palmquist read by title Ordinance No. 230-14 “Inland Franchise”

 

Mayor Heath asked the Council if there was a motion to approve Ordinance No. 230-14 granting to Inland Development Corpation a franchise to construct, operate, and maintain a telecommunications network with in the city of Irrigon, OR?

 

Councilor Sorenson moved to adopt Ordinance No. 230-14 for the Inland Franchise as presented. Councilor Anderson seconded the motion. Motion passes unanimously.

 

7.  *Ordinance No. 231-14 “Windwave Franchise” (Second Read)

 

Manager Palmquist read by title Ordinance No. 231-14 “Windwave Franchise”

 

Mayor Heath asked the Council if there was a motion to approve Ordinance No.231-14 granting to Windwave Communications, a franchise to construct, operate, and maintain a telecommunications

network within the city of Irrigon, OR?

 

Councilor Anderson moved to adopt Ordinance No. 231-14 for the Windwave Communications

Franchise as presented. Councilor Matlack seconded the motion. Motion passed unanimously.

8.  Items for Future Council Meetings

 

In conclusion, Mayor Heath asked if there were any items the council would like to consider putting on the agenda for future Council Meetings?

 

Being none, our next regular meeting will be Sept. 16, 2014. We will adjourn our regular session and enter into a work session on Mission, Vision, & Goals.

 

Councilor Anderson motioned to adjourn.

 

The meeting was adjourned at 6:40 p.m.

 

Adjournment            Next Regular Meeting Date – September 16, 2014

 

 

WORK SESSION:  Immediately following the regular session

 

1  Called to order at 6:44 p.m.

 

2  Mission – Vision – Goals

 

Council discussed and agreed upon the following:

 

 

MISSION

(a statement that broadly describes the purpose of the city – what is the city’s DNA)

  • A neighborly community providing safe services, developing innovative partnerships, focusing on quality and life giving opportunities.

 

VISION

(a statement that is high level, providing direction over the course of a given time, generally 3-5 years, where clear goals can be associated to which staff and committees can perform tasks.  The vision, goals and tasks/objectives should always be in alignment with the mission)

The City of Irrigon is a community that preserves and enhances natural surroundings through planned design.  Irrigon will achieve quality of life through a safe friendly environment, promoting recreational opportunities and civic pride.  Irrigon encourages and supports a business environment, ensuring a diverse, prosperous, and financially secure community

 

 

GOALS

(high level items that provide broad and clear direction for the desired end state/result.  With established goals staff, committees, and the public know what is desired to maintain the mission and accomplish the vision)

  1. Plan, construct and maintain a complete transportation system.
  2. Ensure public decision-making and problem solving includes broad public input.
  3. Continually plan and maintain fiscally-sustainable public services, safety, and infrastructure.
  4. Encourage and support successful community events that add to our quality of life.
  5. Support a thriving and diverse local economy.
  6. Establish Irrigon as a regionally recognized community for its attractive and positive character.
  7. Promote Irrigon’s unique heritage.

VALUES

(PRIDE)

Public.  Partnering with one another and the community; providing best possible services.

 

Responsibility and Accountability.  Taking responsibility for achieving results, maintaining strong accountability and stewardship.

 

Innovation and Sustainability.  Actively seeking good ideas that are lasting and positive to our community, work, and environment.

 

Diversity and Inclusion.  Recognizing and respecting a variety of perspectives, experiences, and approaches that assist achievement of organizational goals.

 

Ethics and Integrity.  Our actions maintain the trust and confidence of the public and organization we serve.

 

This will be submitted in Sept. 16, 2014 meeting for approval.

 

Work session was closed at 7:47 p.m.

 

 

Adjournment – Work Session

 

 

 

 

 

 

 

Submitted by/

Jessi Hoffman

City Clerk

 

 

 

August 19, 2014 City Council Meeting Agenda

 

 

 

AGENDA

Irrigon City Council Meeting

August 19, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

                                                                 

 

 

 

1.             Call to Order/Pledge/Roll Call  - 6:00 p.m.

 

2.              Mayor’s Comments

 

3.             * Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

 

    a. Approval of Minutes – July 15, 2014

              b. Staff Reports

                  i.   Finance Officer

                  ii.  Public Works

                  iii.  City Manager

              c. Accounts Payable

              d. Morrow County Sheriff Report

              e. Correspondence

 

4.       Public Comment – Maximum 5 minutes/person 

This is the time provided for individuals wishing to address the Council, at their discretion, regarding issues that are not    already on the agenda. Please sign-up on the clipboard.

 

5.        * OLCC License Renewals  

 

6.        * Ordinance No. 230-14 “Inland Franchise” (Second Read)

 

7.        * Ordinance No. 231-14 “Windwave Franchise” (Second Read)

 

8.        Items for Future Council Meetings

 

 

Adjournment – Regular Session       Next Regular Meeting Date – September 16, 2014 

 

 

 

WORK SESSION:  Immediately following the regular session

 

1.        Call to Order

 

2.        Mission – Vision – Goals

 

Adjournment – Work Session

 

* Denotes a motion and vote required.

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

Click here for  City Council Information Packet for 8-19-14 Meeting

 

July 15, 2014 City Council Meeting Minutes

Minutes

Irrigon City Council Meeting

July 15, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

1.  Call to Order, Roll Call and Pledge of Allegiance

Mayor Sam Heath called the meeting to order at 6:01 p.m.

Council members present: Christine Sorenson, Sam Heath, Margaret Anderson, Michelle Hagen, and Joe Theisen. Daren Strong and Ken Matlack had excused absences.

Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman, Public Works Director Keith White

Audience: Barb Huwe

2.  Mayor’s Comments

Mayor Heath wanted to thank the Chamber of Commerce and especially Christine Sorenson, for putting together a really nice basket to contribute to the silent auction fund raiser at the Oregon Mayor’s Association conference. The silent auction allows the community to showcase items specifically from their city/area, and it helps raise money for a local charity in the host city, and raises funds for OMA scholarships.

Heath also reminded everyone that the Watermelon Festival is fast approaching.

Heath reminded everyone while out in these hot summer temperatures to hydrate before getting out in the heat. Check on your neighbors; keep your children and pets close and cool.

3.  Consent Agenda

Mayor Heath asked council for a motion to approve the Consent Agenda.

It was moved by Councilor Hagen and seconded by Councilor Anderson to approve and accept the Consent Agenda with all items as presented.

a. Approval of Minutes – June 17, 2014

b. Staff Reports

i. Finance Officer

ii. Public Works

iii. City Manager

c. Accounts Payable

d. Morrow County Sheriff Report

e. Correspondence

The motion passed unanimously.

4.  Public Comment

Barb Huwe reminded everyone to make sure and volunteer for the Watermelon Festival and the Irrigon Softball Tournament.

5.  *Resolution 14-09 “Extending Workers Compensation Coverage to City Volunteers”

Mayor Heath stated that this resolution extends worker’s compensation coverage to volunteers of the City of Irrigon including the City Council and Planning Commission. This resolution is updated annually, but the last one found was for the 2007-2008 year.

Councilor Thiesen made a motion to approve Resolution 14-09 which extends workers compensation   coverage to the Council and Planning Commission volunteers of the City of Irrigon. Councilor Hagen seconded. Motion passed unanimously.

6.  *Ordinance No. 228-14 “Updating the Transportation System Plan and Amending Comprehensive Plan and Development Code of the City of Irrigon” (Second Read)

Mayor Heath stated this is in regards to updating the Transportation System Plan & Amending the Comprehensive Plan and Development Code of the City of Irrigon.

Manager Palmquist read the second read for Ordinance No. 228-14 “Updating the Transportation System Plan and Amending Comprehensive Plan and Development Code of the City of Irrigon” by title.

Councilor Sorenson made a motion to accept the Second Read in regards to the updating the TSP & Amend the Comprehensive Plan and Development Code of the City of Irrigon. Councilor Thiesen seconded. Motion passes with three agree and one no(Councilor Anderson).

7.  *Local Government Personnel Institute (LGPI) – Cancelation of Membership

Mayor Heath stated we have LGPI, Staff put before the council recommending that the subscription is discontinued. The information in the bulletin highlights disciplinary results and litigation brought about in a union type atmosphere. Heath also stated it may be beneficial for that type of working atmosphere, however we have the CIS program that helps cities in such instances. Discontinuing this publication subscription to the city would save an annual amount of $586.00.

Councilor Anderson made a motion to discontinue the Local Government Personnel Institute publication to the City of Irrigon. Councilor Hagen seconded. Motion passes unanimously.

8. *Ordinance No. 229-14 “EOT Franchise” (Second Read)

Manager Palmquist read the second read for Ordinance No. 229-14 “EOT Franchise by title.

Councilor Sorenson made a motion to accept Ordinance No. 229-14 “EOT Franchise”. Councilor Anderson seconded. Motion passes unanimously.

9.  *Accepting and Closing Out the 2012 SCA Division Street Sidewalk Project

Mayor Heath states as you may recall there was an SCA grant from 2012 used on the Division Street Sidewalk Project outside City Hall this Summer. This has been completed and it is time to close out.

Public Works Keith White gave the Council an update on the 2012 SCA Division Street Sidewalk Project by stating that the project is finished.

Councilor Hagen motioned to accept and close out the 2012 SCA grant used for the Division Street Sidewalk Project. Councilor Theisen seconded. Motion passed unanimously.

10.  *Resolution 14-10 “2015 Special City Allotment (SCA) Grant Opportunity”

Mayor Heath stated Resolution 14-10 allows the City to apply for the 2015 SCA grant. Staff recommended approval. Several streets are in need of repair.

Public Works Director Keith White stated what ODOT is looking for in order to receive a SCA grant. Which is high density areas that need to be repaired such as Wyoming Street, California Street, and sections of Utah Street.

Councilor Hagen made a motion to move forward and apply for the 2015 SCA grant to be used on inadequate streets that are not part of the state highway system and that are in such condition deemed detrimental to safety. Councilor Anderson seconded. Motion passes unanimously.

11.  *Irrigon’s Top Legislative Priorities with LOC

Mayor Heath stated that the last item up for vote this evening is for the council to examine and decide what they would like to submit to the League of Oregon Cities as priorities from the City of Irrigon.

The last page should be marked with what you would like to submit to the LOC. Heath also stated that each councilor should weigh in with what they have marked. The item with the most recommendations will be voted on for final recommendation to LOC upon completion of this process.

Council discussed and weighed in on various items.

Councilor Anderson made a motion to accept items as followed for the final suggestions and submit to the LOC requesting them to consider the selections as Legislative Priorities. H.- Improve the fairness of how new and improved property is added to the tax roll. K.- Allow for price comparison when procuring architects and engineers. R.- Oppose Legislation preempting the ability of cities to manage and receive compensation for the use of a public ROW. V.- Support efforts to establish a program that would provide low-interest loan opportunities to address failing residential onsite septic systems. The new loan program would support repair and replacement of failing systems or conversion to a municipal wastewater system, if the conversion is at the request of the impacted municipality. Councilor Hagen seconded. Motion passed unanimously.

12. Items for Future Council Meetings

Mayor Heath stated this concluded the business on our agenda for tonight. Heath asked if there are any items recommended for future council meetings, and there was none at that time.

With no further business the meeting was adjourned.

The meeting was adjourned at 7:16 p.m.

Adjournment            Next Regular Meeting Date – August 19, 2014

 

 

Submitted by/

Jessi Hoffman

City Clerk

 

 

 

July 15, 2014 City Council Meeting Agenda

    

 

1.  Call to Order/Pledge/Roll Call

2.   Mayor’s Comments

3.  * Consent Agenda (The Consent Agenda allows the Council to approve all items together without discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

a. Approval of Minutes – June 17, 2014

b. Staff Reports

i.   Finance Officer

ii.  Public Works

iii.  City Manager

c. Accounts Payable

d. Morrow County Sheriff Report

e. Correspondence

4.       Public Comment – Maximum 5 minutes/person

This is the time provided for individuals wishing to address the Council, at their discretion, regarding issues that are not    already on the agenda. Please sign-up on the clipboard.

5.        * Resolution 14-09 “Extending Workers Compensation Coverage to City Volunteers”

6.        * Ordinance No.  228-14 “Updating the Transportation System Plan and Amending Comprehensive Plan and Development  Code of the City of Irrigon” (Second Read)

7.        * Local Government Personnel Institute (LGIPI) – Cancelation of Membership

8.        * Ordinance No. 229-14 “EOT Franchise” (Second Read)

9.        * Accepting and Closing Out the 2012 SCA Division Street Sidewalk Project

10.      * Resolution 14-10 “2015 Special City Allotment (SCA) Grant Opportunity “

11.     * Irrigon’s Top Legislative Priorities with LOC

12.     Items for Future Council Meetings

 

 

Adjournment                                   Next Regular Meeting Date – August 19, 2014

 

Executive Session:  ORS 192.660 (2) (h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.

 

* Denotes a motion and vote required.

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable.  A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

Click here for  City Council Information Packet for July 15, 2015 meeting

July 1, 2014 Planning Commission Meeting Minutes

 

                 Irrigon Planning Commission

Minutes

    July 1, 2014 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

  1. Call to Order and Roll Call

 

Chairperson Foster Carroll called the meeting to order at 6:00 p.m.

 

Planning Commission members present: Bill Earle, Foster Carroll, Alan Carnahan. Luke Maynard, and Bill Kelly were excused absences.

 

Staff present: City Manager Aaron Palmquist and City Clerk Jessi Hoffman.

 

Audience:  Patty Burres and Eldon Rogers

 

  1. Approve Minutes from the June 3, 2014 Planning      Commission Meeting

 

Commissioner Earle moved to accept the minutes from June 3, 2014. Commissioner Carnahan  seconded.   Motion passed unanimously.

Public Hearing – Statement to Applicant and Audience

Chairperson Foster Carroll opened the public hearing at 6:01 p.m.

  1. Public Hearing –Replat – Jolliffe, 360 NE      Sixth St.

Manager Palmquist read the Staff Report for the Jolliffe Replat of Lots 29 through 32 Assessors Map

W.M. SW ¼ of Section 19, T5NR27CB, Block 28, Tax lot 6001, in the City of Irrigon, Morrow County, Oregon.

Palmquist asked if there were any comments from the proponents at this time.

Patti Burres asked if is a requirement to have the property surveyed after everything is done.

Councilor Carnahan said no but he would recommend having it done for future problems that might come up later down the road.

Councilor Earle asked if the surrounding properties have been surveyed.

Eldon Rogers stated that he plans to put a manufactured home on the property. He also stated that he would not be getting it surveyed at this time.

Councilor Carnahan stated that he is okay with the replat, but he would still like to see a survey done.

Manager Palmquist asked if there is any opposition that needs to be heard tonight for those that oppose this application tonight. There was none.

Public Hearing closed at 6:14 p.m.

 

  1. Deliberations – Jolliffe, 360 NE Sixth St.

Councilor Earle asked what the sizes of the lots where.

Councilor Carnahan stated the lots are 100’ X 120’.

Manager Palmquist stated that the total square footage needed to follow city code is 7500 square feet, and meets the requirement having over 12,000 square feet.

Councilor Earle asked if it was going to be a manufacture home with a foundation.

Manager Palmquist replied by saying yes it will have a foundation under it.

Patti Burres asked if Eldon can close on the property while the replat is taking process.

Manager Palmquist answered yes to continuing forward.

Councilor Carnahan made a motion to approve the application with contingence of a 30 day description

of the lot. Councilor Earle seconded the motion. Motion passed unanimously.

5.  Additional Discussion

There was no further business.

Meeting adjourned at 6:21 p.m.

 

Minutes were prepared by:  Jessi Hoffman

 

 

 

 

 

June 17, 2014 City Council Meeting Minutes

 

 

 

Minutes

Irrigon City Council Meeting

June 17, 2014 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

1.  Call to Order, Roll Call and Pledge of Allegiance

Mayor Sam Heath called the meeting to order at 6:02 p.m.

Council members present: Daren Strong, Christine Sorenson, Sam Heath, Margaret Anderson, Ken Matlack, Michelle Hagen. Joe Theisen was unable to attend.

Staff present: City Manager Aaron Palmquist, City Clerk Jessi Hoffman, Finance Officer Amanda Slawson. Public Works Director Keith White was unable to attend.

Audience:  Gerry Davis, Lyman Branson II, Ray and Renee Couchman, Tom Skach, Matt Hughart with Kettleson and Associates, Carla McLane of Morrow County Planning Dept., Cheryl Jarvis-Smith of ODOT, Gerald Breazeale, Dessie Slater, Deputy Neubert, Thalassa Kinner, Luke Maynard, Jan Maynard, Barb Huwe, and Janet Cooley.

2.  Mayor’s Comments

Mayor Heath said it is great to see the parking lot in use as of Friday June 13, 2014. Heath also wanted to say thank you to Public Works Manager Keith White and everyone who was involved in getting this project to where it is now. Although it isn’t completely finished – it looks great! Heath also wanted to thank everyone who participated as part of the Budget Committee. Heath announced that it has been 365 days for Manager Palmquist to be in office and gave a big thank you for all he has been doing and has done so far.

3.  Consent Agenda

Mayor Heath asked council for a motion to approve the Consent Agenda.

It was moved by Councilor Anderson and seconded by Councilor Sorenson to approve and accept the Consent Agenda with all items as presented.

a. Approval of Minutes – May 20, 2014

b. Staff Reports

i. Finance Officer

ii. Public Works

iii. City Manager

c. Accounts Payable

d. Morrow County Sheriff Report

e. Correspondence

The motion passed unanimously.

4.   Public Comment

Tom Skach the owner of River View Mobile Home Park introduced himself and told the Council thank you for listening to him tonight. Tom stated that he opposes the new water and sewer fees for vacant structural spaces. Tom feels it’s a tax. He states that he already pays taxes and he shouldn’t have to pay more on his vacant structural spaces. He feels the number of spaces he has should be irrelevant. Tom states that he provides affordable living and if this goes thru he will be bankrupt.

Barb Huwe wanted to remind everyone of all the volunteer work needed for the Watermelon Festival, Softball tournament and for the Oregon Trail Library. Barb also wanted to say in regards to Mr. Skach’s comments she understands where he is coming from as a business person, but she is one of the people that suggested that a fee be put on all of the unoccupied houses in the area because the finances in the City of Irrigon are very limited and this  would generate more money. Dessie Slater introduced herself to the Council and wanted to say thank you for being so proactive with all of the graffiti that has been happening around the City of Irrigon.

Deputy Neubert updated the Council on the graffiti, and stated that they are still pursuing the investigation on the graffiti matter.

5.  *Auditor Engagement Letter for FY 2014 Audit – Staff

Manager Heath asked the council is there a motion to accept the Auditor Engagement Letter for FY 2014 Audit by Seydel, Lewis, Poe, Moeller & Gunderson, LLC, Certified Public Accountant?

Councilor Strong made the motion to accept the Auditor Engagement Letter for FY 2014 Audit, and Councilor Sorenson seconded it. The motion passed unanimously.

6.  Public Hearing – Updating the Transportation System Plan (TSP) and Amending Comprehensive Plan and    Development Code of the City of Irrigon.

Mayor Heath opened the public meeting at 6:18 pm, and asked if there was any abstentions or  conflict of interest. There was none. Mayor Heath called for a Staff Report and announced there will be a presentation by Matt Hughart a consultant of Kittleson and Associates.

Manager Palmquist provided comments in addition to the staff report stating tonight City Council has before them updates to Irrigon’s TSP, Section 5. Included in the Council’s packet is the staff report. Without reading verbatim Palmquist touched on a few items of interest. Palmquist pointed out for all, that a TSP is that, a Plan, which looks at things from the 30 thousand foot level with current situations and standards to desirable project proposals. Palmquist’s staff report notes, there are numerous finding of facts that show this process has provided due to diligence and complies with city policy and goals, The Oregon Highway Plan, and transportation rules.

Matt Hughart with Kittleson and Associates did a short presentation describing and giving more clarity for the Bike, Pedestrian and Transit component parts of the TSP giving more input to the process that has been done in the public realm. Such as going on biking tours and speaking with Irrigon’s youth finding out their thoughts and concerns. Matt also said there has been a workshop and two open houses for public input. Matt also talked about the updates that have been made to the TSP.

Mayor Heath asked if there were any proponents. Those in favor of the application or request will be heard first.

She would not call herself a proponent but she would not oppose. Carla said that county and city staff have been working together for several months on the process of the TSP.

Barb Huwe wanted to know why Washington Street has 10 foot street and First street has a 12 foot Street. Manager Palmquist stated that it was a typo and that will be corrected. The City Streets will be  10 foot.

Mayor Heath asked if there were any opponents.

Gerald Breazeale asked the council if they were taking neutral opponents? Mayor Heath replied no we are not taking neutral comments.

Gerald stated that he did send out an email regarding the changes being made to the TSP. Gerald stated the reason for that is to notify people that there are significant changes being made to the TSP. He said that he is neither in favor or opposed of the changes, but wanted to make people aware of the significant changes being made such as the gravel street standard. Gerald said that he seen it as an option in the standards. He feels that unless you say it is for maintenance purposes only, a developer can come in and would want to use the gravel street standards. If you don’t have something that says no you have to do paved streets there is no reason for a developer to say they want to use the gravel street standard which can create a law suit between the City and the developer.

Gerald also had a  concern regarding the separated paths verses sidewalks. He stated that he is a big fan of multi-purpose pathways. He feels that multi-purpose pathways are very appropriate where you have limited cross streets. They are commonly used along rivers. Yakima has a nice trail system like that, and the city of Eugene has a trail system like that, that follows the river. Gerald feels that the  multi-purpose pathway will have problematic areas where people are going in and out of drive ways.

Gerald also had concerns with where the TSP gives the standards on cross sectional standards in the appendix which the Ordinance refers to. He feels it doesn’t make the standards hard and fast.  If you don’t have requirement you can’t require it. His main concern is to make the standards so you don’t have to negotiate anything, and to watch where you are going to have trails.

There were no further comment or rebuttals presented.

Mayor Heath closed the public meeting at 6:59 pm

Mayor Heath stated at this time we will have a deliberation of finding between Council and the City Manager.

Councilor Matlack stated that he would be opposed to gravel streets for a couple of reasons. 1) People peeling out and throwing gravel everywhere. 2) It will cost more money to maintain a gravel road and pathways. Matlack feels it would be more cost efficient to have concrete and pavement than gravel for roads and pathways.

Mayor Heath states that if you look on page 9 of the Angelo Memo it refers to in the Irrigon development code Item #4 – New streets and drives shall be paved as appropriate with asphalt,concrete or comparable surfacing.

On sidewalks, Manager Palmquist states that we already have some side walk standards that are in the code. The cross section for the pavement is the code.

Mayor Heath requested more information on page three of the Angelo Report regarding where it states – To require new developments to dedicate and fully improve local streets to standards of the comprehensive plan and the TSP, in a manner proportional to the projected impacts of the development. Heath requested further information if the fully is taken out, is that going to create a problem.  Manager Palmquist stated that is also in the Comprehensive Plan.

Councilor Sorenson stated that if you have a standard of 10’ and 10’ for a regular street and 12’ and 12’ for a collector street there shouldn’t be any problem.

Mayor Heath asked if there was any further comments or discussion. Being none Heath asked for a motion to accept the updates with the modifications for the TSP and amend the Comprehensive Plan and Development Code for the City of Irrigon. Councilor Matlack made the motion to except the updates with the modifications for the TSP and amend the Comprehensive Plan and Development Code for the City of Irrigon. Councilor Sorenson seconded it.  The motion passed with one no from Councilor Anderson.

6.  *Commercial Lease Agreement with Morrow County Veterans

Manager Palmquist did a review of the Commercial Lease Agreement with Morrow County Veterans. Mayor Heath asked if there was a motion to accept the Commercial Lease Agreement with Morrow County Veterans. Councilor Sorenson motioned and Councilor Anderson seconded it. The motion passed unanimously.

7.  Public Hearing – State Revenue Sharing and Fiscal Year 2014-15 Budget

Mayor Heath opened the Public Hearing 7:52 pm for those from the public who wish to speak in this matter. Heath reminded again this is a public hearing about the City of Irrigon’s election to receive state revenue and also receive the public’s input on adopting the fiscal year 2014-15 budget.

Heath asked if there were any proponents at this time. There was none. Heath asked if there were any opponents at this time. There was none.

Public Hearing closed at 7:53 pm

Mayor Heath stated that the City Council and the City Manager may consult with each other at this time.

Manager Palmquist stated that it is ready to go, and a big thank you to Janet Cooley and Amanda Slawson.

8.  *Resolution 14-06 “City of Irrigon’s Election to Receive State Revenues”

Mayor Heath asked if there was a motion to elect the Resolution 14-06 “City of Irrigon to Receive State Revenues” for the fiscal year 2014-2015. Councilor Sorenson moved to elect the Resolution 14-06 “City of Irrigon to Receive State Revenues” for fiscal year 2014-2015. Councilor Anderson seconded it. The motion passed unanimously.

9.  *Resolution 14-07 “Adoption of Fiscal Year 2014-15 Budget”

Mayor Heath asked if there was a motion to elect the Resolution 14-07 “Adoption of Fiscal Year 2014-15 Budget.” Councilor Anderson made the motion to elect the Resolution 14-07 “Adoption of Fiscal Year 2014-15 Budget.” Councilor Hagen seconded it. The motion passed unanimously.

10.     Ordinance No. 228-14 “Updating the Transportation System Plan (TSP) and Amending Comprehensive  Plan and Development Code of the City of Irrigon” (First Read)

Mayor Heath said this is the first read of Ordinance No. 228-14 “Updating the Transportation System  Plan and Amending Comprehensive Plan and Development Code of the City of Irrigon.” This is to Update the TSP & Amend the Comprehensive Plan & Development Code of the City of Irrigon.

Manager Palmquist read by title, Ordinance No. 228-14 “Updating the Transportation System Plan and Amending Comprehensive Plan and Development Code of the City of Irrigon.”

11.  *Resolution 14-08 “Authorizing Morrow County Treasurer to Invest City Funds”

Manager Palmquist read the staff read for Resolution 14-08 “Authorizing Morrow County Treasurer to Invest City Funds. Mayor Heath asked the council if there was a motion to adopt Resolution 14-08 “Authorizing Morrow County Treasurer to Invest City Funds.” Councilor Matlack motioned to adopt Resolution 14-08“Authorizing Morrow County Treasurer to Invest City Funds.” Councilor Strong seconded it. The motion passed unanimously.

12.     Items for Future Council Meetings

With no further business the meeting was adjourned.

The meeting was adjourned at 8:03 p.m.

 

Adjournment            Next Regular Meeting Date – July 15, 2014

 

 

Submitted by/

Jessi Hoffman

City Clerk

 

 

 

SIGNED:                                                                                      ATTEST:

 

__________________________                             __________________________

 

Sam Heath, Mayor                                                   Aaron Palmquist, City Manager

 

 

June 3, 2014 Planning Commission Meeting Minutes

Irrigon Planning Commission

Minutes

June 3, 2014 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

1.  Call to Order and Roll Call

Secretary Luke Maynard called the meeting to order at 6:02 p.m.

Planning Commission members present were:  Luke Maynard, Bill Earle, Bill Kelly, Alan Carnahan.

Foster Carroll was unable to attend.

Staff present: City Manager Aaron Palmquist and City Clerk Jessi Hoffman.

Audience:  Carla McLane of Morrow County Planning Dept., Gerald Breazeale, Christine Sorenson, Cheryl Jarvis-Smith of ODOT, and Matt Hughart of Kittleson and Associates.

2.  Approve Minutes from the May 6, 2014 Planning Commission Meeting

Commissioner Kelly moved to accept the minutes from May 6, 2014.  Commissioner Carnahan seconded.   Motion passed unanimously.

Public Hearing – Statement to Applicant and Audience

Secretary Maynard opened the public hearing at 6:05 p.m.

3.  Public Hearing – Transportation Support Plan Update, Comprehensive Plan and City Development Code Amendments.

Gerald Breazeale had a few questions regarding the TSP. First question was what was the length of time the studies that where done? Second Gerald states that on Page 44, he is concerned with the Zoning Code. Manager Palmquist replied that we are updating Section 5 of the TSP, and that sections 1-4 and section 6-9 may have old information and is not part of this grant process. Those housekeeping type items and sections will be done at a later time.

Cheryl Jarvis-Smith agreed and noted that work in those sections here outside the grant scope.

Gerald also asked who makes the final diction weather or not we have sidewalks. Manager Palmquist answered it goes in front of the Planning Commission and then it follows the standard process

(unless it is appealed then it goes in front of the City Council)  Gerald also mentioned that having the walking/bike path in gravel is a lot of extra work for the city unlike other materials. Gerald also mentioned that not having the parking might cause a safety issue since parked cars creates a barrier between pedestrians and moving vehicles.  Gerald mentioned that he would like to see the trees stay because of the shade and promoting the trails on the river.

Commissioner Earl suggested an equine trail. Gerald also stated that he liked the idea of an equine trail.

It was also noted that this is part of the project to the Heritage Trail.

Secretary Luke Maynard added that the trees are an encouraged thing. Depending on the area and if it is going to cause safety issues is where we will or will not put them.

Cheryl Jarvis-Smith approached the Planning Commission and stated that the language is very clear about compliance.  If you don’t want to make a pedestrian facility you won’t be in compliance with ODOT.

Matt Hughart went over the TSP briefly and explained that what is being done is taking the past stuff from the 2005 TSP and updating it so that all the puzzle pieces fit. Section 5 in the TSP is the example for this; we then will place language in the comprehensive plan and development code.

Public Hearing closed at 6:36 p.m.

4.  Deliberations – Transportation Support Plan Update, Comprehensive Plan and City Development Code Amendments.

Secretary Maynard asked if there were any questions or comments for input/changes to the documents. There were none. Commissioner Kelly motioned to approve the TSP document as noted with the most recent edits presented tonight and the edits to the Comprehensive Plan and Developmental Code amendments and submit to the City Council for adoption Commissioner Carnahan seconded.   Motion passed unanimously.

5.  Additional Discussion

Secretary Maynard asked if the other sections are being looked at? Manager Palmquist replied that everything is being reviewed, and that this and the code will be items that staff and the Planning Commission will work on beginning in the new fiscal year.

There was no further business.

Meeting adjourned at 6:48 p.m.

 

Minutes were prepared by:  Jessi Hoffman