December 17, 2013 City Council Meeting Agenda

5:00 pm  Executive SessionORS 192.660 2 (i) To review and evaluate the employment-related performance of the chief executive officer of any public body

 

Regular Session

 

 

 

1.                Call to Order/Roll Call

 

 

 

2.                Mayor’s Comments            

 

 

 

3.             * Consent Agenda (The Consent Agenda allows the Council to approve all items together without   discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

 

 

 

    a. Approval of Minutes – November 19, 2013

 

              b. Staff Reports

 

                  i.   Public Works

 

                  ii.  Finance Officer

 

                  iii. City Manager

 

              c. Accounts Payable

 

              d. Morrow County Sheriff Report

 

 

 

4.      * Executive Session Decision

 

 

 

5.        Public Comment – Maximum 5 minutes/person

 

This is the time provided for individuals wishing to address the Council, at their discretion, regarding issues that are not    already on the agenda. Please sign-up on the clipboard.

 

 

 

6.        * New Councilor Appointment

 

 

 

7.        * Purchase of Flag Strip in Right-of Way NE Thirteenth from Haney

 

 

 

8.        * PDMP Irrigon Steering Committee Appointment

 

 

 

9.        * Notice of Alley Vacations – Adjacent to the Irrigon Fire Department

 

 

 

10.         Utility Budget Billing – Presentation

 

 

 

11.         Items for Future Council Meetings

 

 

 

Adjournment

 

Next Regular Meeting Date – January 21, 2013

 

 

* Denotes a motion and vote required.

 

 

Packet for City Council Meeting  council Pkt 12 17 13

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable. A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

December 3, 2013 Planning Commission Meeting Agenda

Irrigon Planning Commission

Agenda

December 3, 2013 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

  1. Call to Order and Roll Call
  2. Approve Minutes from the October 1, 2013 Planning Commission Meeting
  3. Trucks on City Streets
  4. Truck routes
  5. Building Permit Activity – Review
  6. Additional Discussion
  7. Adjournment:

 

 

Next Regular Meeting: City of Irrigon Planning Commission – January 7, 2014

All meetings begin at 6:00 p.m.

 

November 19, 2013 City Council Meeting Minutes

 

 

Minutes

Irrigon City Council Meeting

November 19, 2013 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

1.           Call to Order and Roll Call

 

Mayor Pro Tem Sam Heath called the meeting to order at 6:01 p.m.

 

Council members present: Christine Sorenson, Ken Matlack, Sam Heath, Joe Theisen, Margaret Anderson and Michelle Hagen.  

 

Staff present: City Manager Aaron Palmquist, Public Works Director Keith White and Finance Officer Amanda Slawson. City Engineer John Garlitz and Code Enforcement Officer Colleen Neubert were present as well.

 

Audience: Bill Kelly, Daren Strong, Patti Burres, Wayne W. Huwe Jr., Barb Huwe and Janet Cooley

 

Mayor Pro Tem Heath asked everyone to stand for the Pledge of Allegiance.

 

2.           Mayor’s Comments

 

Mayor Pro Tem Heath informed every one of two upcoming events in Irrigon. The first being that the Irrigon Chamber of Commerce will be hosting a casino night at Bake’s Restaurant and Lounge on November 23, 2013 from 7:00 to 11:00.  The second event is that the annual Christmas Tree lighting will be held on December 1, 2013 at 5:00 pm at the Irrigon city park.

 

3.           *Consent Agenda

 

It was moved by Councilor Sorenson and seconded by Councilor Matlack to approve the Consent Agenda with all items as presented.

 

                 a. Approval of Minutes – September 17, 2013

                  b. Staff Reports

                             i. Public Works

                            ii. Finance Officer

                            iii. City Manager

                  c. Accounts Payable

                  d. Correspondence

                  e. Morrow County Sheriff Report

 

              The motion carried unanimously.

 

4.           *Mayor Appointment

 

City Manager Aaron Palmquist distributed to all councilors a ballet listing councilors that were eligible to fill the Mayor vacancy.          

 

Councilor Sorenson voted for Sam Heath; Councilor Matlack voted for Sam Heath, Councilor Heath voted for Sam Heath, Councilor Theisen voted for Sam Heath, Councilor Anderson voted for Sam Heath and Councilor Hagen Voted for Sam Heath.

 

City Manager Aaron Palmquist administrated the Oath of office to Mayor Sam Heath

 

Change in Agenda – for the appointment of Mayor Pro Tem

 

5.           *Mayor Pro Tem Appointment

 

Councilor Theisen nominated/motioned for Councilor Hagen to serve as Mayor Pro Tem, Councilor Anderson nominated/motioned for Councilor Sorenson for Mayor Pro Tem and Councilor Hagen seconded the nomination/motion for Councilor Sorenson as Mayor Pro Tem.

 

Motion carried unanimously.

 

City Manager Aaron Palmquist administrated the Oath of office to Mayor Pro Tem Sorenson.

 

6.           *Ordinance No. 221-13; Regulating Recreational Vehicles

 

Original

 

Councilor Matlack moved to approve the Ordinance 221-13 as presented with legal review. Councilor Sorenson seconded the motion.

 

After Discussion it was the consensus of the council to remove the third sentence in Section 2 paragraph b, “No more than one recreational vehicle shall be allowed on the property owner’s property.”

 

Councilor Hagen made a motion to amend the ordinance by striking the last sentence in section 4 paragraph k, “No tent shall occupy the same 700 square foot space that a recreational vehicle is on.” Councilor Sorenson seconded the motion.

 

Motion carried unanimously.

 

Amendment

 

Councilor Sorenson moved to approve Ordinance No. 221-13 as amended. Councilor Hagen seconded.

 

Councilor Matlack moved to approve the Ordinance 221-13. presented with legal review. Councilor Sorenson seconded the motion.

 

Motion to approve Ordinance No. 221-13 passed unanimously.

 

7.           *Donating old Fire Engine & Tanker to WEID

 

Councilor Anderson moved and Councilor Hagen seconded to donate the non-usable inventory of an old fire engine and tanker to West Extension Irrigation District.

 

Motion carried unanimously.                

 

Public Works Director Keith White left the meeting at 6:45 pm

 

8.           *Resolution 13-11; Utility Pole Right-of-Way Abandonment           

 

City Manager Aaron Palmquist explained that this resolution formally takes possession of the abandoned cable property, materials, and CSEPP poles within the city’s right away to properly dispose of or administer for future possibilities.

 

Councilor Theisen moved to approve resolution 13-11 asserting the City’s ownership of cable property and material and the CSSEP Poles within the right-a-way with the word “escheat” in the second paragraph removed. Councilor Anderson seconded the motion.

 

Motion carried unanimously.

 

9.           *Small City GEODC Board Representation – Heppner

 

Councilor Matlack moved to authorize Kim Cutsforth from the City of Heppner to represent Morrow County Small Cities on the GEODC Board and Councilor Hagen seconded his motion.

 

Motion carried unanimously.

             

10.         Utility Card – Information

 

City Manager Aaron Palmquist presented to council a sample of how the city’s utility bills will look going forward. The amount dedicated to paying off city bonds will be stated separately, in hopes of better customer service and transparency.

 

Councilor Matlack suggested that instead of using initials, actual words be used to allow people to better read their bill.  It was shared that the accounting system only allows for digits.

 

Councilor Theisen suggested showing the consumption in gallons instead of cubic feet. The city’s meters read in cubic feet.

 

Councilor Sorenson recommended that a cheat sheet be created that would state what each abbreviation was for and instruction on how to convert cubic feet to gallons. Staff will work to create a fridge magnet item.

 

11.         December’s Executive Session- ORS 192.660 2 (i) To review and evaluate the employment-related performance of the chief executive officer of any public body

 

The city council will have the executive session to review and evaluate the employment related performance of the city manager on December 17, 2013 at 5:00 pm prior to the regular monthly council meeting.

 

12.         Public Comment

 

Deputy Neubert, the city code enforcement officer, told of three dog bites happening in the Irrigon area.

 

Barb Huwe asked everyone to show support by attending the first annual Irrigon Chamber event, Casino Night, at Bake’s Restaurant and Lounge on November 23, 2013 at 7:00 pm.  There will be several wonderful prizes given away. She also stated that instead of using the letters “sbnd” or “wbnd” the word bond should be used on utility bills.  She then commended the city on what has been done to clean up the city.

 

Janet Cooley stated she appreciated the clarification on the water bills for bonds and that she thinks the city is doing a good job.

 

13.       Nothing was presented for future city council meeting.

 

Adjournment was a 7:33 p.m.

 

 

Next Regular Meeting Date – December 17, 2013

 

 

 

     

November 19, 2013 City Council Meeting Agenda

 

 

AGENDA

Irrigon City Council Meeting

November 19, 2013 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

                                                                 

 

1.                Call to Order/Roll Call

 

2.                Mayor’s Comments            

 

3.             * Consent Agenda (The Consent Agenda allows the Council to approve all items together without   discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

 

    a. Approval of Minutes – October 15, 2013

              b. Staff Reports

                  i.   Public Works

                  ii.  Finance Officer

                  iii. City Manager

              c. Accounts Payable

              d.  Morrow County Sheriff Report

             

4.        * Mayor Appointment

 

5.        * Ordinance No. 221-13; Regulating Recreational Vehicles

 

6.        * Donating old Fire Engine & Tanker to WEID

 

7.        * Resolution 13-11;  Utility Pole Right-of-Way Abandonment

 

8.        * Small City GEODC Board Representation – Heppner

 

9.           Utility Card – Information only

 

10.         December Executive Session – ORS 192.660 2 (i) To review and evaluate the employment-related performance of the chief executive officer of any public body

 

11.          Public Comment – Maximum 5 minutes/person          

This is the time provided for individuals wishing to address the Council, at their discretion, regarding issues that are not    already on the agenda. Please sign-up on the clipboard.

 

12.        Items for Future Council Meetings

 

Adjournment

 

Next Regular Meeting Date – December 17, 2013

 

* Denotes a motion and vote required

 

 

Click here for Entire Council Packet CC 11 19 13

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable. A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

 

November 5, 2013 Planning Commission Meeting Canceled

 

 


The City of Irrigon

 

Planning Commission

 

meeting is canceled for

 

November 5, 2013

 

 

 

 

October 15, 2013 City Council Meeting Minutes

 

 

Minutes

Irrigon City Council Meeting

October 15, 2013 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

    

  

1.           Call to Order and Roll Call

 

Mayor Pro Tem Sam Heath called the meeting to order at 6:03 p.m.

 

Council members present: Christine Sorenson, Sam Heath, Joe Theisen, Margaret Anderson and Michelle Hagen.  Ken Matlack had excused absence.

 

Staff present: City Manager Aaron Palmquist, City Clerk Penny Moore, Public Works Director Keith White and Finance Officer Amanda Slawson.

 

Audience: John Garlitz, Bill Kelly, Warren Prouty, Mike Poe, Janet Cooley, Len Greer.

 

Mayor Pro Tem Heath asked everyone to stand for the Pledge of Allegiance.

 

2.           Mayor’s Comments

 

Mayor Pro Tem Heath took a moment to remember Elleanor Partridge as her passing in late September.  Many worked alongside her in the community on various projects.  Mayor Pro Tem stated that she came to know her better serving with her on the council; very full of life and energy, she will be greatly missed.

 

In the council packets was a copy of “The City Council’s Fiduciary Duty” by Josh Kam, which came from the League of Oregon Cities (LOC) publication.  Mayor Pro Tem Heath noted that she found it to be very helpful and encouraged everyone to read it.

 

Mayor Pro Tem noted that the newly organized Irrigon Chamber of Commerce kicked off with a luncheon on October 9, 2013.  President Phyllis Danielson energized the room with the news of the Chamber’s regrouping and further energizing and vision came from Secretary Julie Dick and guest speaker City Manager Aaron Palmquist.

 

The Chamber’s website is www.IrrigonChamber.com, check it out for calendar updates and events.

 

Mayor Pro Tem Heath mentioned to the council that Manager Palmquist is working on getting email addresses for improved accessibility to a site to check email for city correspondence.

 

3.           *Consent Agenda

 

It was moved by Councilor Sorenson and seconded by Councilor Anderson to approve the Consent Agenda with all items as presented.

 

                 a. Approval of Minutes – September 17, 2013

                  b. Staff Reports

                             i. Public Works

                            ii. Finance Officer

                            iii. City Manager

                  c. Accounts Payable

                  d. Correspondence

                  e. Morrow County Sheriff Report

 

              The motion carried unanimously.

 

Public Hearing opened at 6:08 p.m.

 

4.           Ordinance No. 221-13; Regulating Recreational Vehicles

 

There was no discussion.

 

Public Hearing closed at 6:10 p.m.

 

5.           *Ordinance No. 221-13; Regulating Recreational Vehicles

 

Ordinance 221-13 was offered tonight, with no vote and no discussion.  Presented was an email from the City Attorney Bill Kuhn continuing to do research on the draft of the RV Park ordinance.  Ordinance 221-13 will come back at the November council meeting.

 

6.           LOC Update

 

Mayor Pro Tem Heath stated that there was great representation from all around the state at the LOC 88th annual Conference. Some topics presented were the growing population forecasting, fraud, social media and ethics.

 

Mayor Pro Tem Heath said that she felt very welcomed when meeting with participates at the conference.

 

Manager Palmquist noted that there is great training available for councilors and to think about future LOC conference opportunities. 

 

7.           TGM Grant Update

 

Manager Palmquist stated that the city is continuing to move forward.  There will be a meeting at the Irrigon High School, November 6, 2013 on the Bike/Pedestrian project.

 

8.           Open Letter to the Oregon Congressional Delegation

             

Recently, Congress has considered elimination of the tax-exempt status of essential purpose municipal bonds, which are used to pay for roads, bridges, schools, water treatment facilities and other vital infrastructure.

 

Manager Palmquist stated that the impact as an example the recently completed sewer conversation project at about 2.8% would have increased to 2.98%, for municipal bonds the city could be looking at a 6 to 8 percent interest rate on that money.

 

There were signature opportunities to be sent to the Oregon delegates for the council and any of the public to sign (registered voters).  This will be sent back to the LOC and they will be attaching signatures on behalf of cities in Oregon, requesting Oregon delegates to push the House and the Senate to preserve the tax-exempt status of municipal bonds.

 

9.           City Hall/Library Parking Lot and Sidewalk Projects – Updates

 

Manager Palmquist stated that the city has two projects; there is the Small Cities Allotments (SCA) grant for sidewalks and the parking lot from Friends of Irrigon Library (FOIL).  The parking lot will be done in the spring; it’s too late to lay asphalt to this year.  The sidewalks won’t be done this fall either if a contractor is not secured to perform work this fall.

 

10.         *Fire Department Application Fees

 

Manager Palmquist stated that the Irrigon Rural Fire Protection District (IRFPD) is looking into new development and would need to do a replat and vacation for the alley. The application fees would be approximately $450. Staff recommends these fees be waived, minus the advertisement and mailing costs.

 

It was moved by Councilor Sorenson and seconded by Councilor Theisen to waive fees for a replat and vacation of the alley. The motion carried unanimously.

 

11.         *West Extension Irrigation District (WEID)

 

City of Irrigon received a letter from West Extension Irrigation District stating that their files indicated no voter authorization on file. Mayor Pro Tem recommended the mayor and city manager be authorized for election purposes. Councilor Theisen suggested the city manager’s signature be primary, followed by the mayor’s signature in the absence of the city manager, as the alternate.

 

It was moved by Councilor Theisen and seconded by Councilor Sorenson for the city manager to be authorized to vote for the city and the mayor as an alternate. The motion carried unanimously.

 

12.         Draft Audit Report

 

CPA Mike Poe   presented a letter to the council stating audit changes and he said the audit went well. Mr. Poe went over the final draft audit report with the council.  

 

In the debt covenants at year end the water fund reported restricted cash of $197,748 which is $3,148 less than required.  Manager Palmquist stated that the $3,148 has been corrected in this fiscal year.

 

It was moved by Councilor Sorenson and seconded by Councilor Theisen to accept the audit report as presented.  The motion carried unanimously.

 

 

13.         Public Comment

 

There was no public comment.

 

14.         Additional Discussion

 

Deputy Neubert commented on dogs at large, citizen concerns and citations served, since then the dogs have not been seen.

                           

Manager Palmquist revealed some concerns and shared information showing the Morrow County website for tourism that the city council approved in April at a cost of $1,000.  The website shows Escape to Morrow and when you click on Irrigon the page says “Internal Server Error”.  Councilor Sorenson suggested sending a certified letter asking for a refund.

 

Janet Cooley stated that Barb Huwe had shoulder surgery and was home from the hospital. 

 

 

Adjournment was a 7:03 p.m.

 

 

Next Regular Meeting Date – November 19, 2013

 

 

 

        SIGNED:                                                                        ATTEST:

 

 

 

_________________________________                 __________________________________

                       Sam Heath, Mayor Pro Tem                                Aaron Palmquist, City Manager

October 15, 2013 City Council Meeting Agenda

 

    

AGENDA

Irrigon City Council Meeting

October 15, 2013 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

 

 

1.  Call to Order/Pledge of Allegiance/Roll Call

 

2.  Mayor’s Comments

 

3. * Consent Agenda (The Consent Agenda allows the Council to approve all items together without   discussion or individual motions.  Councilors can request an item be removed for later in the meeting and discussion)

a. Approval of Minutes – September 17, 2013

b. Staff Reports

i.   Public Works

ii.  Finance Officer

iii. City Manager

c. Accounts Payable

d. Correspondence

e. Morrow County Sheriff Report

4.        Public Hearing:  Ordinance No. 221-13; Regulating Recreational Vehicles

 

5.       * Ordinance No. 221-13; Regulating Recreational Vehicles

 

6.       LOC Update

 

7.       TGM Grant Update

 

8.        Open Letter to the Oregon Congressional Delegation

 

9.        City Hall/ Library Parking Lot and Sidewalk Projects – Update

 

10.      *Fire Department Application Fees – Waving

 

11.     *West Extension Irrigation District – Voter Authorization

 

12.      Draft Audit Report

 

13.      Public Comment – Maximum 5 minutes/person

This is the time provided for individuals wishing to address the Council, at their discretion, regarding issues that are not already on the agenda. Please sign-up on the clipboard.

 

14.      Additional Discussion

 

NextRegular Meeting Date – November 19, 2013

 

* Denotes a motion and vote required.

 

If you would like to attend and need assistance, please phone Irrigon City Hall at 1.541.922.3047 or TTY relay 1.800.735.2900

Records Requests:  The public may request documents for review, as legally applicable. A written request shall be submitted with a response in 5 business days of the time and cost for such public document request.  City will proceed upon written notice to proceed or disregard the request.

 

click here for  Council Packet for 10 15 13

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

October 1, 2013 Planning Commission Meeting Minutes

 

Irrigon Planning Commission

Minutes

October 1, 2013 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

 

  1. Call to Order and Roll Call

 

Chair Foster Carroll called the meeting to order at 6 p.m.

 

Planning Commission members present were:  Foster Carroll, Bill Earle, Alan Carnahan and Luke Maynard.

 

Staff present: City Manager Aaron Palmquist and City Clerk Penny Moore

 

Audience:  Mayor Pro Tem Sam Heath

 

  1. Approve Minutes from the September 3, 2013 Planning Commission Meeting

 

Commissioner Maynard moved to accept the minutes for September 3, 2013.  Commissioner Earle seconded.   Motion passed unanimously.

 

Change in Agenda

 

  1. Update on Recreational Vehicles

 

City Manager Palmquist noted that the recommendations the commission made on Ordinance 221-13 in September was sent to the city council for their review.  The ordinance will return to city council on October 18, 2013 for public hearing and deliberation.

 

Manager Palmquist talked about property owners placing a RV on their property to care for family members which cannot be done on a single dwelling without a medical hardship process for a second dwelling.  Manager Palmquist will work with citizens.

 

  1. Trucks on City Streets

 

There was discussion on limiting certain trucks on city streets with exceptions to garbage, delivery, UPS,

FedEx, etc trucks.  Restricting heavy trucks on the streets will prevent tearing up the pavement; the city’s public works operating fund has limited resources, to perform ongoing maintenance. 

The commission discussed putting weight limits of 26000 pounds rated GVW restrictions.  An ordinance will be drafted by staff for next month’s planning commission meeting to be discussed.

 

There was discussion on looking at suitable parking places for trucks parking overnight. 

             

  1. Truck routes

 

There was a discussion on creating a truck route through town, and signage (No trucks on roads and/or not a through street).  Also discussed was an ordinance with penalties on the restrictions. Possible routes mentioned were East and West Highway 730; Division Street; Tenth Street and alternate routes.

 

Possible signage for no truck roads were at West Third Street and Columbia Lane; First Street; Third Street and Oregon Avenue; Second Street West; and Washington Avenue;  and by the Bank of Eastern Oregon.  More locations will be reviewed by staff.

 

  1. Intersection at Hwy 730 & Third Street
  2. Intersection at Columbia Lane & Third Street

These two (2) agenda items blended together because of the connected traffic flow patterns.

 

Update on time for fixing Hwy 730 is in the downtown plan but will be looked at sooner for safety.  Staff will evaluate and bring back ideas and input from the City Engineer.

 

There was discussion of making a dead end at Columbia Lane and Third Street/Hwy 730 which could limit businesses.  Manager Palmquist thoughts were to get recommendations from ODOT.  Also considered, no left turns on Columbia Lane from Third Street and Hwy 730.

 

Chair Carroll adjourned the meeting at 7:22 p.m.

 

 

 

 

_________________________________

Planning Commission Secretary

October 1, 2013 Planning Commission Agenda

 

 

Irrigon Planning Commission

Agenda

October 1, 2013 at 6:00 p.m.

Irrigon City Hall

500 NE Main Avenue

 

 

 

1.      Call to Order and Roll Call

 

2.      Approve Minutes from the September 3, 2013 Planning Commission Meeting

 

3.      Trucks on City Streets

 

4.       Truck routes

 

5.       Intersection at Hwy 730 & Third Street

 

6.       Intersection at Columbia Lane & Third Street

 

 

Adjournment:

 

 

Next Regular Meeting: City of Irrigon Planning Commission – November 5, 2013

All meetings begin at 6:00 p.m.

 

September 17, 2013 City Council Meeting Minutes

 

Minutes

Irrigon City Council Meeting

September 17, 2013 – 6:00 PM

Irrigon City Hall – 500 NE Main Avenue

    

  

1.           Call to Order and Roll Call

 

Mayor Pro Tem Sam Heath called the meeting to order at 6:02 p.m.

 

Council members present: Christine Sorenson, Ken Matlack, Sam Heath, Joe Theisen, Michelle Hagen and Margaret Anderson.  Mayor David Burns was absent.

 

Staff present: City Manager Aaron Palmquist, City Clerk Penny Moore, Public Works Director Keith White and Finance Officer Amanda Slawson.

 

Audience: Matt Hughart, Matt Arnold, Bill Kelly, Trena Moore, Phyllis Danielson, Barb Huwe, Wayne Huwe and Linda Skendzel.

 

Mayor Pro Tem Heath asked everyone to stand for the Pledge of Allegiance.

 

2.           Mayor’s Comments

 

City Manager Aaron Palmquist was asked by Mayor Pro Tem Heath to read David Burns resignation: 

 

“Dear Irrigon, It has been an honor and privilege to have been your mayor for the past five years. 

 The continued declining health of my father in Pendleton leaves me no choice but to resign as mayor effective today – September 17, 2013. 

 Best wishes to the staff, council and city in general. 

 Respectfully, David Burns”

 

It was the decision of the council to postpone filling the position of mayor for a month or two.  It was moved by Councilor Sorenson and seconded by Councilor Hagen to accept the Mayor’s letter of resignation.  The motion carried unanimously.

 

Council discussed honoring David Burns for his years of service.  Suggestions are to be sent to City Clerk Penny Moore

 

3.           *Consent Agenda

 

It was moved by Councilor Matlack and seconded by Councilor Hagen to approve the Consent Agenda with all items as presented.

 

                 a. Approval of Minutes – June 18, 2013

                  b. Staff Reports

                             i. Public Works

                            ii. Finance Officer

                           iii. City Manager

                  c. Accounts Payable

                  d. Correspondence

                  e. Morrow County Sheriff Report

 The motion carried unanimously.

 

Change in Agenda – The Irrigon Chamber of Commerce

 

4.           Irrigon Chamber of Commerce

 

The Irrigon Chamber of Commerce was here tonight to briefly share their new direction and efforts to energize and strengthen the Chamber and Irrigon.

 

Phyllis Danielson announced that the Chamber of Commerce in August was about to fold.  To keep the Chamber going, a new board was appointed: President, Phyllis Danielson; Vice President, Barb Huwe; Secretary, Julie Dick; and Treasurer, Christine Sorenson.

 

First on the agenda will be a membership drive, the monthly Chamber luncheon’s to start in October and a newsletter.  A leader’s committee has been form with Trena Moore, Barb Phillips, and Laurrie Blackman.

 

Public Hearing opened at 6:12 p.m. – There will be no vote at this time

 

5.           Ordinance No. 221-13; Regulating Recreational Vehicles

 

City Manager Palmquist read Ordinance 221-13 by title, an ordinance adding a new sub-section (J) to city code title 10, chapter 2 land use districts, section 10-2a6, regulating recreational vehicles, providing for a penalty for the violation thereof.

 

The city attorney and the planning commission have reviewed the ordinance and send their recommendations to the council.  Barb Huwe asked if the new ordinance would grandfather in the existing RV parks.  Manager Palmquist replied that the Oasis and the Oregon Trail RV parks would not be hindered.

 

Wayne Huwe stated that the Fire Chief Larry Burns has the code for propane tanks for RVs.

 

There was discussion on the sections of the ordinance and the language. The hearing remains open.

 

6.           *Emergency Plan – Re-set “Table Top”

 

Manager Palmquist gave an update to the Table Top Emergency Plan stating that the date(s) recommended might not be practicable.  Manager Palmquist recommended establishing a date and time that will best work for the event and participants. There will be a planning meeting on September 18, 2013 which can provide more information.

 

It was moved by Councilor Matlack and seconded by Councilor Theisen to change the exercise date giving the mayor pro tem and manager the ability to work out a date that is convenient, and bring back to the council for approval before the end of the fiscal year.  The motion carried unanimously.

 

7.           *2013 Audit Engagement Letter

 

Manager Palmquist stated that since the city spent over $500,000 in federal dollars, an A-1 audit needs to be performed.

It was moved by Councilor Theisen and seconded by Councilor Sorenson to accept the 2013 Audit Engagement Letter. The motion carried unanimously.

 

8.           *Resolution 13-10 Rescinding Sewer SDC and Connection Charges (Resolution 07-02)

 

Manager Palmquist was asked to read Resolution 13-10, a resolution rescinding City of Irrigon resolution 07-02 and reinstating sewer SDC and sewer connection charges for all connections as required under the current city code and ordinances.

 

Manager Palmquist explained that no sewer SDCs or connection fees could be charged for the new RV park and that there are six development plans under consideration.  Because of Resolution 07-02 which waived connecting the effluent sewer system to the conventional gravity sewer system resources will be lost and impact current budget figures.  The new resolution was drafted by the city attorney.

             

After discussion, it was moved by Councilor Matlack and seconded by Councilor Sorenson to approve Resolution 13-10 rescinding sewer SDC and connection charges (Resolution 07-02).  The motion carried unanimously.

 

9.           *Bike/Pedestrian Grant Update – Kittleson & Associates, Inc.

 

Matt Hughart from Kittleson & Associates, Inc. gave an update to the ODOT/TGM Bike/Pedestrian Stakeholder meeting.  Mr. Hughart stated that over the next 9 or 10 months they will be collecting data for the future plan to provide improvements to the pedestrian and bicycle development between the schools and the Heritage Trail. 

 

10.         *Parking Lot – Update/Information

 

Public Works Director Keith White stated the library parking lot drawings and contract document packets have gone out for quotes.  The plan is to have the project completed by November; otherwise winter will hold it off until next spring.

 

11.         Public Comment

 

Barb Huwe stated that she has been uplifted as a member of this community as of late is the generation of  positivity that seem to be going around and she likes the comments she is hearing. She stated that she is very pleased with Sam Heath’s performance and she would like to see her as mayor. Sam Heath is doing an excellent job.

 

Bill Kelly noted that the shed across the street from his residence is falling in and the doors are open and the house is not far from collapsing.  Manager Palmquist stated that there is a process that the building would have to go through and come before the city council for abatement of a dangerous building.

 

12.         Additional Discussion

             

Councilor Matlack stated that he had talked to Don Eppenbach about the Desert Lawn Cemetery District and the sale of the old backhoe, that the city owns and the selling price, to the district.

 

There was a discussion and it was determined to have the Desert Lawn Cemetery District give the city a counter offer to the selling price.

 

Adjournment was a 7:24 p.m.

 

 

Next Regular Meeting Date – October 15, 2013

 

 

 

        SIGNED:                                                                        ATTEST:

 

 

 

     Sam Heath, Mayor Pro Tem                                      Aaron Palmquist, City Manager